Supply Chain and Logistics

• Create and optimize an accurate, cost effective, timely and safe delivery plan based on VMI data and Customers order set
• Mange Inventories by maintain the DSOH, reduce tank stockout, Managing the in-transit and stock levels through the VMI system,
• Manage customers’ orders, initiate orders, and follow through until delivery to ensure OTIF achieved.
• Ensure planned deliveries are in line with safety standards, operational procedures, and customers.
• Serve as a Primary contacts point for hauler on all the post schedule amendments and handling customers enquiries to change /amend their orders.
• Ensuring all supply and delivery constraints are accounted for and communicated to relevant stake holders.
• Ensure HSSE compliance is adhered to by
• Ensure trucks configuration is set up and maintained accurately in the database.

• Day to Day Operations
  • Manages daily customer demand with plants or daily dispatch by ensuring orders are received, processed, scheduled accurately, and delivered on time in full.
  • Generate a daily Distribution Requirements Plan and coordinate the scheduling activities and the sourcing of vehicles to supply the daily demand.
  • Works with Site managers, to monitor identify and resolve customers inventory issues using the Network Viz system and SAP.
  • On-call for afterhours operational support
• Manage transports performance against Contractual Performance Criteria (SLA)
• Providing a team leadership role and serves as the main point of contact for all external customers and internal operations regarding products requirements.
• Identify opportunities to reduce inefficiencies, transport costs and continuously improve transport practice
• Update the database on all transport statistics including monthly spend, monthly kilometres travelled, tons moved monthly, number of sleepovers per month, long distance trips per month, capacity utilization, fleet utilization and rand per cents per ton per kilometre
• Comply with governance and established policies, systems, procedures, and practices of Handling dangerous goods.
• Manage the applications of Transports permits (CTP / TTP) to regulate the movement of explosive product.
• Conduct safety Audits with transporters and ensure compliance with SHEQ standards

• • Reconcile all stock items with changed balances. Research and Report on variances.
  • Process shipping & invoicing  of products delivered from terminals
  • Managed the reconciling of invoices according to approved accounting standards and compliance requirements
  • Running stock reports to determine operating costs, and explain out of tolerance loss and surplus
  • Investigate out-of-tolerance inventory loss/ gains and timely reporting and documenting reasons stock deviations to management
  • Ensure that the company’s safety standards are adhered to by performing safety audits on trucks and Tankers and issue the safety certificate.
  • Managed the receiving of stock via pipeline, Allocate stock to storage locations. Process internal stock movements in the Depot and external transfer among plants
  • Perform LPO,s to mitigate potential stock loss risks and safety hazards

Stock Control

• • Implemented and Managed RTO system. Control, Authorize stock movements and processing of orders. Ensure daily circle counts and  maintain stock levels,
  • Replaced the existing inventory management system with a more efficient one, easing procurement activities
  • Investigate and resolve stock deviations and discrepancies and reconcile stock
  • Procure of assets, consumables and services for the company.
  • Daily expediting on overdue order deliveries and handling all direct order queries.
  •  Identify supplier negotiation opportunities, prepare and present mandate for approval
  • Draft contracts for service providers and present to legal team for approval
  • Facilitate the supplies invoices payments and support Finance in resolving payment queries

Buyer

• Researching and selecting a reliable supplier base
• Acquire different quotations from different suppliers
• Procure of assets, consumables and services for the company.
• Daily expediting on overdue order deliveries and handling all direct order queries.
• Work in hand with departments to ensure efficient purchases special products (specialised services).
• Identify negotiation opportunities, prepare and present mandate for approval
• Dealing with contracts for service providers
• Negotiating the best possible product, price and delivery.
•  Keeping record and minutes of operational meetings and discussions.
• Receive invoices and support Finance in resolving payment queries

• Receiving and capturing of stock and communicating with suppliers on queries
• Performing daily circle counts. Prepare and partake in monthly stock counts and identify possible redundancies to facilitate stock reduction.
• Supervise warehouse staff  and maintain housekeeping to company‘s safety standards
• Control the order preparation process, perform Stock transfers ,GRV , Issuing picking slips and invoicing on SAP
• Control the use of the Material Handling Equipment
• Control bond stock and Recon Physical counts to Bond register
• Dispatch exports stock and clear stock with customs (SARS)
• Daily execution of the weekly distribution plan
• Communicate delays and resolve issues with Transport Contractors and Depots
• Ensure haulers adhere with the company’s safety and quality standards
• Manage the inflow and the outgoing of trucks.
• Monitor and improve the turnaround time of trucks
• Compile daily load reports and report weekly to management.