Purchasing Clerk / Expeditor

• Fast tracking all branch network requirements.
• Action communication with branch network at all times via both emails and telephonically
• Ensure all manually documents for shipments are controlled and processed where necessary.
• Ensure interdepartmental communication for improved coordination of product operations.
• Monitor project deliveries timelines and check work against company requirements and specifications as well as ensure compliance with regulation.
• Collaborate with branch managers / sales teams for updates on delivery timelines.
• Compile records and reports as well as progress for the warehouse staff.
• Check on Inventory levels to ensure smooth expediting of orders.
• Releasing orders placed by branches and ensure that orders are shipped to all
• the customers timely.
• Resolving all queries from branches .
• Managing outbound staff and allocating the responsibilities

• Expediting assigned purchase orders to ensure all requirements specified in the purchase orders are accomplished, including documents delivery, Efficient co-ordination and timely delivery via SAP.
• Monitoring and follow up open purchase orders (back orders)
• Ensure that goods are transferred to Various mines E.G Venetia Mine, Debswana Mine, Namdeb Mine, and Jwaneng Mine .
• Facilitate the flow of material between various departments and parties
• Meeting and collaborating with management to assess reliability of suppliers and vendors, and to identify solutions for ongoing problems.
• Performing Clerical duties within purchasing department and maintaining accurate records and file activities.
• Following establishment guidelines instructions, policies and procedures.
• Assisting with Capturing of invoices for payment on SAP.
• Expediting of invoices for payment VIA GWB – GLOBAL WORK BENCHMARK web – based system on BPM- Business process management version 9.12.
• Navigate on GWB to resolve invoice queries and search for documents.
• Process and query resolution of vendor and customer invoices.
• Resolve all outstanding invoices for vendors and suppliers for payment on GWB

• Co-coordinating, preparing and in -time releasing purchasing orders based on material demand quantity from material planning, warehouse and manufacturing requirement.
• Processing all purchase orders and purchase-related transactions via SAP and forward them to the suppliers.
• Monitoring and follow up open purchase orders (backorders).
• Resolve purchase orders, delivery documents and invoice queries on a daily basis
• Query price differences with the procurement department
• Initiate and supervise returns of goods of poor quality, not ordered and /or damaged goods
• Expediting of the orders placed from all the suppliers.
• Monitoring and report of actual material spend vs theoretical spend on monthly basis
• Involves in Monthly stock take and ensure accurate counts are submitted to the warehouse manager

• Greet Customers
• Customer service in all areas responsible for sale of all CTM products
• Building customer rapport and provide customer with information
• Follow up with customer quotations
• Price change and libelling as well as keep track of inventory.
• Problem resolution
• In Charge of all daily Sales, data capture and stock taking.

• Determine and recommend purchase of required material
• Maintain production schedules to manage inventory at planned level
• Buy materials, components and equipment for design and development as well as production.
• Evaluate and assess vendor performance.
• Develop and build new supply source in order to meet the production requirement.
• Perform cost analysis of material and suppliers
• Develop and implement cost reduction strategies.
• Maintain and manage inventory control
• Prepare and communicate detailed plans and schedule.
• Ensure compliance of quality standard and assurances in materials and product delivery.
• Collaborate with sales Team
• Liaise with suppliers for stock shortage and overstock
• Sourcing Food, Non-Food, Liquor and beverages.
• Creating of Purchase orders on SAP
• Checking of invoices and capturing invoices on SAP.
• Responsible for correct invoicing of all export in conjunction with finance department
• Tracking shipments and providing up to date progress reports to customers
• To Interface with Africa Sales to ensure all orders for export are expedited Timeously
• To Coordinate and ensure that procurement of product complies with the relevant export requirements such as shelf life and correct certification
• Coordinating the receiving and correct inventory management of export stock.
• To coordinate all export activities with the relevant freight forwarding company ensuring compliance and shortest possible delivery lead time.
• To Coordinate and supervise all required inspection activities. 
• Making sure all documentation Example Certificate of Analysis are available before inspection conducted on the shipment by Bureau VERITAS.

Expeditor
01 July 2010 to February 2011

• Placing of Purchase orders on SAP
• Expediting of purchase orders
• Tracking procured orders
• Co-ordinate logistics of incoming material shipment
• Maintain inventory of material ordered, status and receipts
• Monitoring of open lines in SAP
• Liaise with suppliers in terms of none and short deliveries
• Send report regarding order deliveries to internal and external customers
• Handle queries regarding none and short deliveries

Receiving Supervisor
01 March 2010 to 30th June 2010

• Train and manage receiving personnel in all policies and procedures of the company
• Overseer and participate in the timely receipt of incoming shipment and storage according to commodity group and company standard through SAP
• Ensure that all receiving functions that affect the store inventory are processed accurately by verifying purchase orders and timely close off on month end
• Ensure the accurate processing of returns – to vendor / credit notes
• Maintain an orderly and neat receiving area, communicating with material management and procument department
• Ensure that stock received has been quality checked and the swift hand over has been done between the receiving and stores.
• Monitoring of open lines on SAP

Supervisor Bonded Warehouse / Export Clerk Warehouse
01 April 2008 to 28th February 2010

• Import and Export capture on magic system and easy clear
• Framing export entries on easy clear system
• Handling all documents for incoming shipments
• Liaising with customs and attending to queries e.g. stop notes, acquittals
• Supervising data captures stores staff for bonded warehouse
• Handling all warehouse queries internal and external
• Following up on incoming shipment from clearing agents
• Management of stock

• Welcoming guest
• Taking orders and processing orders using micros system
• Handling customer queries and complaints.