Accountant

Financial & business planning

• Act as a business advisor to the entities business managers and Group Exco by reviewing IHoldings Group/business guidelines and making financial recommendations for entities business plans.
• Defined Business Models for each entity for maximizing cash and profit generation in business/sales execution
• Tasked to do Full ERP Implementation, rollout, maintenance, training for each entity based on its specific Business Model from Greenfield as well as bring the affairs of the books to current, including DoL, SARS, SETA’s, etc.
• Was tasked to reconcile the Tax Affairs and bring them to current which were incomplete or either had SARS audits as well as bring the companies compliance affairs up to date.
• Had to ensure that each department as well as preferred reporting methodologies including best practices were correctly implemented with all departmental managers meeting to drive the business forward. This was highly successful.
• To ensure that all staff are trained on systems, IFRS,Tax, Policies and Procedures, HR Compliance, etc.
• 7Responsible for KPI’s, rollout, implementation, management and performance, etc.
• Business Modelling
• Commercial Contract Management for the entire business including pricing negotiations commissions.
• Customer Contract Management
• Annual Planning with broker consultants including automation of broker commissions.

Administrative planning

• Provide recommendation for commercial systems and IT/ business management application planning & deployment
• Manage and control the HR and Payroll function for each entity by coordinating and reporting to the CFO, Group Managing Director and CEO
• Manage and control the legal function (Lease, contract, insurance…) for each entity by coordination and reporting to the the Group Executives.
• Assist in obtaining the updated legal paperwork, insurance, bank accounts, and credit lines to start new business entities
• Inventory planning, warehousing, JIT , Supply Chain

Policies & Procedures

• Ensure company policies, rules, procedures, authority levels (budget administration, cash /credit management and accounting) are properly implemented in a timely fashion throughout the entities
• Oversee the approval and processing of revenue, expenditure and control documentation for departmental budgets.
• Facilitate on site entity business procedures audit
• Implement audit recommendation and report it to the group CFO and Group Managing Director.

Logistics and Procurement

• Logistics administration and order processing ( local and central coordination)
• Communicate with Forwarding Agents, Inspection Companies as well as Clients to ensure a smooth and proper procedure

Financial Controller

• Control all costs and expenses so that they do not exceed budget without prior management approval
• Analyze the current cost and expense structure in order to identify areas of inefficiencies where productivity could be improved
• Monitor cash flow management at entity level, department and Branch level.
• Calculation of quarterly Profit Shares for all Branches.
• Ensure that only properly authorized and supported transactions are processed as per Policies and Procedures and through control over all GL transactions
• Monitor payables to ensure that suppliers are paid on time as per agreed payment terms
• Ensure that entities inventories are accurate with minimum discrepancies by executing the inventory control and count on semester basis
• Maintain the chart of accounts and make sure that codification of expense accounts is being mapped to appropriate accounts
• Control Sales Quotation to ensure its alignment with the group pricing policy (GPM,…)
• Manage, prepare and declare all taxes (VAT, income tax, financial tax…) accurately by respecting the deadlines and coordination with the Finance and Accounting department
• Maintain the Fixed Assets register (and numbering of assets), reflecting acquisitions, disposals and transfers and run depreciation in order to update it on the books of accounts. Perform physical inspection of the assets.
• Oversee the EFT and bank transfer letters for vendors, service providers and petty cash replenishment in settlement of due invoices.
• Manage & Perform bank reconciliations to make sure that all bank balances are correct and match with banks statements.

Credit Control and Collection

• Review general collection accounts, delinquent unsecured and supplemental tax bills to determine which accounts require the initiation of collection and investigative actions
• Determine when collection actions for restitution accounts have not been effective and refers them to the Companies Attorney for legal action

Reporting

• Prepare monthly Financial Statements Report with the required analysis
• Prepare financial and administrative data and reports for S&OP reviews
• Provide financial management reports on MONTHLY/QTR/ANNUAL basis or on request
• Prepare Budget/Actual Report

Supervision

• Supervises company Financial and Administrative Teams
• Recruit, train, supervise, monitor and evaluate performance of financial and administrative employees

Level of authority/ Decisions

• To establish local procedures and compliance framework
• To lead the hiring of local financial and administrative staff and to provide them with training/development
• To follow-up and to resolve and/or correct outstanding items in audit deviation
• 4To propose corrective actions on financial issues at entity level
• To propose corrective actions on audit issues at entity level, when beyond scope of role
• To propose consolidated financial forecast for sign off by Business managers ( commit )
• To decide at financial level within area of delegation ( delegations rules as the reference)

Processes under responsibility

• Financial planning of the entities under “the scope of function”
• Entity affordability bottom-up for supporting business managers at yearly planning time
• Commercial policies/procedures deployment, enforcement; general conditions of sales + term & credit limit
• Business forecasting consolidation (Regional)
• Controllership procedures & processes
• Credit and collection procedures & processes
• FA process & governance at entity level and back to CFO and Managing Director
• Expenses reporting
• Entities audit actions follow-up and reporting
• Commercial/IT management system development project for entities financial reporting purpose
• Liaison with local banksTaxes process management with local authorities

Deliverables

• Yearly financial plans and affordability model for the entity , based on central guidelines , & implied budget elements as per commercial system ( Gross profit, Income Statement, Balance Sheet, Cash Flow)
• 6On-Going reporting on revenues, budget elements vs actual, inventory and overdue by line of services
• Monthly reporting on resources management and headcounts, operating costs versus affordability, plus projected spending for 2 quarters ahead of time, including commission schemes impact or special spending ( Assets, write off, other)
• Yearly compliance assessment report
• Audit report and actions plans
• Yearly financial/tax packages for shareholders and tax authorities

Dependencies influencing ability to plan and /or execute
Internal

• Central Financial guidelines/ Group guidelines/Compliance guidelines/Admin guidelines/controllership guidelines
• Commercial teams business objectives

External

• Political Environment
• Legal constraints
• Statutory situation/Tax compliance

• Financial Manager / Managing Director
• Budgeting / Forecasting & Accounting (2IC)

• Variance Analysis
• Bill of Materials
• Stock Count Variances
• Inventory/ MRP Analysis and Reporting
• Annual Budget Preparation and Analysis
• WIP Analysis, Monitoring and Recommendations
• Scrap Management
• Asset Management
• Assisting the CFO with day to day activities
• Inventory Analysis and Review
• Ensure implementation and adherence to controls across the business functions and units
• Product costing / mapping
• Cost Centre Reporting
• Month End Reporting
• Internal Auditor
• Project Management & Costing
• Compliance
• Financial Policies and Procedures Management
• Business Process Improvement
• Sign of and approval of all Supply Chain / Procurement Purchases daily. (various currencies)
• Gross Profit Margin Reconciliation
• Ensuring SAP is fully reconciled and managing various reports as required by management.
• Reconciling all related accounts and ensuring proper accounting treatment of expenses.
• Working closely with the Logistics and Sales team to track costs and make recommendations on areas of potential waste.
• Advising Debtors and Creditors on improper allocation and processing of costs and revenue.
• Preparing product costing for all products including setting product cost standards.
• Stock Evaluations
• Budgeting
• Working closely with the Plant Managers in identifying appropriate labour, utility and other rates used on cost allocations.
• Tracking of Capital Projects
• Deloittes DESMAT Solutions – Customs and Excise
• Approval of invoice processing on SAP
• Approval of Purchase orders and Requisitions on SAP

Catering & Event Management To:

• Hotels
• Restaurants
• Schools
• Corporate Events
• Retail
• Catering

Some of our clients include:

• Hirt & Carter
• Democratic Alliance (DA)
• ANC
• Several Other small businesses

• Business Registrations
• Accounting Officer Appointments
• Annual Financial Statements
• Annual Return Submissions
• BEE Registrations & Certificates
• Business Conversion Registrations
• Close Corporation Conversions
• Employer EMP Reconciliation's
• IRP5 and IT3 Certificates
• Independent Review Engagements
• Import and Export Registrations
• Personal & Business Tax Services
• Trademark Registrations
• Tax Clearance Certificates
• Issue of Share Certificates
• Purchasing of Shelf Companies
• E-Filing Submissions (Both Financial and Payroll)

In Addition to Providing a Financial Service we also offer the following Services:

• Individual Tax Service
• Monthly Bookkeeping & Management
• Service (Pick up and Drop off)
• Payroll Administration (Weekly & Monthly,
• Incl. Payslips and Submissions, drop off)
• Company Secretarial Services

• Maintain a documented system of accounting policies and procedures
• Manage outsourced functions
• Oversee the operations department, including the design of an organizational structure adequate for achieving the department's goals and objectives
• Funds Management
• Forecast cash flow positions, related borrowing needs, and available funds for investment
• Ensure that sufficient funds are available to meet ongoing operational and capital investment requirements
• Use hedging to mitigate financial risks related to the interest rates on the company's borrowings, as well as on its foreign exchange positions
• Maintain banking relationships
• Assist in determining the company's proper capital structure
• Arrange for equity and debt financing
• Improve the operational systems, processes and policies in support of organizations mission -- specifically, support better management reporting, information flow and management, business process and organizational planning. 
• Manage and increase the effectiveness and efficiency of Support Services (HR, IT and Finance), through improvements to each function as well as coordination and communication between support and business functions. 
• Play a significant role in long-term planning, including an initiative geared toward operational excellence. 
• Oversee overall financial management, planning, systems and controls. 
• Payroll management, including tabulation of accrued employee benefits. 
• Disbursement of cheques for agency expenses. 
• Organization of fiscal documents. 
• Supervise and coach all staff on a daily basis. 
• Security
• Health and Safety (SHEQ)
• Insurances

Financial

• Direct annual budgeting and planning process for the organization's annual budget with CFO and MD.
• Develop and manage annual budget 
• Oversee monthly and quarterly assessments and forecasts of organization's financial performance against budget, financial and operational goals. Oversee short and long-term financial and managerial reporting.
• Report to management on variances from the established budget, and the reasons for those variances
• Assist management in the formulation of its overall strategic direction
• Financial Analysis
• Engage in ongoing cost reduction analyses in all areas of the company
• Review the performance of competitors and report on key issues to management
• Engage in benchmarking studies to establish areas of potential operational improvement
• Interpret the company's financial results to management and recommend improvement activities
• Review company bottlenecks and recommend changes to improve the overall level of company throughput
• Participate in target costing activities to create products that meeting predetermined price goals
• Assist in the determination of product pricing in relation to features offered and competitor pricing
• Compile key business metrics and report on them to management
• Manage the capital budgeting process, based on constraint analysis and discounted cash flow analysis
• Create additional analyses and reports as requested by management
• Managing day to day processing of accounts receivable and payable using Navision producing reports as requested. 
• Reconciling monthly activity, generating year-end reports, and fulfilling tax related requirements. 
• Assisting CFO and MD in creating annual organizational budget and monitoring cash flow. 
• Managing contracts and reimbursement requests. 
• Maintaining and archiving of administrative files. 
• Administering payroll and employee benefits and organizational insurance. 
• Ensure that Accounting Department requests are resolved and communicated in a timely manner to internal and external parties. 
• Develop long-range forecasts and maintain long-range financial plans. 
• Develop, maintain and monitor all fundraising and accounting systems and procedures capturing all pledges, billings and receipts and for the recording of all revenue transactions, recommend and implement improvements to systems. 
• Prepare annual audit and be a liaison with all outside vendor. 
• Organizational Effectiveness
• Management and implementation of foreign exchange controls
• Management of foreign transactions, customs and excise and letters of credit.
• WCA / Letters of Good Standing, management, preparation and submission of returns
• SDL management, training and reporting
• VAT preparation and submission
• Tax Calculations, Preparation and Submissions
• Audit Preparation
• BEE management, preparation and submission
• Staff Medicals
• Stock Management (ordering, loading, reporting)
• Sales Statistics and reporting of variances
• Debt Management
• Management and reporting of realised/unrealised gains and losses on foreign exchange

Stock Management / Inventory and Supply Chain

• Develop & Implement stock control strategy.
• Ensuring Inventory Records Accuracy (IRA) is maintained for all WHs/QCs within established targets.
• Maintain stock control using a Physical wall to wall (W2W)or daily or cycle count method.
• Monitor inventory discrepancy on daily basis.
• Management of optimal levels of stock.
• Management of stock on a seasonal basis.
• Investigate and justify all variances between System and physical inventory in a timely manner.
• Report to the business the results of daily count checks.
• Manage storage capacity to ensure maximum utilization of available space and receiving plans can be met.
• Establish and implement process improvements to the WH/QC key process.
• Provide day to day leadership of stock control team, set targets and monitor performance.
• Establish performance measurements and review.
• Monitor WH/QC security and implement improvements where necessary.
• Provide all in & out inventory transactions procedures to ensure efficient and speedy processes & accurate system vs. physical inventory books. 
• Responsible for material movement from and to WH/ QC, branches and bonded warehouses are done on timely manner.
• Control daily overstock, slow moving, Damages, etc.
• Execute product return plans & scrap sales.
• Reporting and submission to REDISA.
• Management of staff in the inventory department.

Supply Chain

• Manage the entire process in the planning of procurement and supply chain activities, inventory control, logistics and distribution, ensuring effectively-functioning processes to avoid costly delays and lost opportunities.
• Ensure effective lines of communication between Senior Management and procurement team to ensure priority requirements, timely delivery of goods, works and services using the most appropriate procurement procedures.
• Be responsible for introducing process improvements in the supply chain and identify new suppliers without jeopardizing quality and service delivery.
• Manage relationships with vendors, suppliers and contractors that facilitate smooth flow of services to and from Importers and Local Suppliers.
• Ensure full compliance of procurement activities with the procurement process is managed effectively and efficiently.
• Manage Financial Rules and Regulations , relevant Organizational Directives and Administrative Instructions.
• Implement effective internal control, proper design and functioning of a client-oriented procurement management system for sales and related reporting requirements.
• Ensure effective use of internal Standard Operating Procedures in Procurement, control of workflows, continuous business processes monitoring and elaboration of improvements in systems and processes.
• Manage and monitor all transactional procurement including tendering processes, evaluation, contracting, contract management, legal considerations and payment conditions, contractors, performance evaluation and risk assessment.
• Implement strategic procurement including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management and performance measurement.
• Ensure timely preparation of procurement plans for projects and monitor their implementation by controlling processes including receipt of requisitions, receipt of quotations, bids and proposals, evaluation and negotiation of certain conditions of contracts in full compliance with statutory and legal obligations.
• Develop and manage the rosters of suppliers, elaborate supplier selection and evaluation, quality and performance measurement mechanisms.
• Prepare monthly, quarterly and annual procurement plans and progress reports as required.
• Promote a zero-tolerance for violations of procurement policies and procedures.
• General
• Organize and deliver trainings for the operations/project personnel on procurement, supply chain, logistics, assets management and synthesise lessons learned and best practices.
• Ensure regular submission of procurement activity reports, logistics and assets reports to management and projects.
• Ensure all activities are compliant with standard reporting requirements and audits.
• Manage the entire Procurement Office and coordinate with respective practitioners from projects, etc.
• Perform other duties as may be assigned from time to time

• Joined the Quality Assurance Systems and Supplier Assessment Team in May 2012, acknowledgment of Leading and Reporting Skills identified with Systems Implementation as well as the Development and Implementation of Tool Capabilities. Within a week I was asked to implement a system to assist the section. By January 2013 I was formally signed in as the Planning and Reporting Manager for the Department.
• To formulate, lead and implement the Performance Analysis and Reporting process for Quality Systems Assurance and Supplier Audits. Development of Reporting Tools to streamline and manage the Quality Performance Analysis and Reporting system for the Department.
• Implemented Service Logs and Reporting Tools to ensure that complete and accurate data is maintained and managed by operations to ensure improved functionality and data integrity be maintained at high levels within the Quality Environment.
• Obtained my QMS Lead Auditor Certification in December 2013. (SAATCA / IRCA)

Responsibilities:

• Implementation and Monitoring of Quality Assurance Plans in line with mandate.
• Analysing and Reporting of Quality Assurance performance.
• Analysing and Reporting processes and systems.
• Planning of Performance Analysis and Reporting.
• Continual Improvement.
• Compliance
• Internal Audit Preparation. Validation, Verification
• Employee Database Management
• Cost Recovery Analysis and Reporting
• Breakaway Planning and Preparation
• Plan, Report, Analyse and Monitor Audit Plan (QMS, Projects, Supplier Audits, Supplier Assessments)
• Developing and managing a reporting system.
• Managing and reviewing accuracy of  reports.
• Communicating reporting error trends.
• Reviewing and approving consolidated reports.
• Managing the analysis of performance using suitable statistical and analytical tools and techniques. 
• Communicating results to the relevant stakeholder, and all customers
• Formulating, initiating and reviewing policies, procedures, directives and guidelines within Quality Audits and Assessments.
• Identifying and managing stakeholder relationships with Eskom Corporate Divisions to ensure access to up-to-date information with       
• regard to Eskom Performance Reporting / Analysis requirements / Reporting Standards as well as related activities.
• Defining a system to analyse, interpret and report to Quality Management.
• Managing and monitoring the performance reporting and analysis planning process.
• Directing the formulation of reporting and analysis objectives for Quality Management and Business Excellence.
• Managing the identification, development and implementation of  performance analysis and reporting tools, methodologies and best
• practices in-line with relevant standards and Eskom Corporate systems.
• Defining and articulating stakeholder/customer needs and  manage the process of analysing results versus requirements to ensure customer satisfaction.
• Reviewing the Quality Assurance Business Plans / Objectives and formulate direction for the development of KPI’s / KPAs.
• Reporting standards and communicating requirements to all relevant reporting stakeholders.
• Formulating an annual reporting plan / schedule and distribute to all relevant stakeholders/customers.
• Managing and monitoring the development, periodic update / improvement and communication of reporting templates and tools / guides to reporting stakeholders.
• Initiating workshops to articulate the performance reporting and analysis standard / requirements in the Eskom business and project landscape.
• Defining and initiating Quality improvement opportunities with regard to performance reporting and analysis processes, procedures, directives, standards and guidelines across the Eskom business and project landscape.
• Influencing best practice across Eskom business and projects.
• Initiating customer satisfaction and prioritize Corrective and Preventive Actions where necessary.
• Managing Quality analysis, reporting implementation and performance.
• Whereabouts to be maintained within Quality Systems Assurance and Supplier Audits, Analysis and Reporting section to support the effective implementation of the Quality Management Strategy and Business Plan.
• Monitoring of Eskom Systems Training Requirements
• Creating a culture supporting achievement, success and delivery by ensuring that employees and contractors are motivated,empowered, trained  and competent.
• Formulating, prioritising, communicating and  monitoring employee specific objectives in-line with the Section’s Functional Plan and Mandate.
• Monitoring and ensuring adherence to Eskom Human Resources and related policies and procedures.
• Achieves quality assurance operational objectives by contributing information and analysis to strategic plans and reviews; preparing  and completing action plans; implementing production, productivity, quality, and customer-service standards; identifying and              resolving problems; determining system improvements; implementing change.
• Meets quality assurance financial objectives by estimating requirements; preparing an annual budget; scheduling expenditures;analyzing variances; initiating corrective actions.
• Develops quality assurance plans by; identifying critical control points and preventive measures; monitoring procedures, corrective actions, and verification procedures; monitoring inventories.
• Validates quality processes by establishing product specifications and quality attributes; measuring production; documenting evidence; determining operational and performance qualification; writing and updating quality assurance procedures.
• Prepares quality documentation and reports by collecting, analyzing and summarizing information and trends including failed processes, stability studies, recalls, corrective actions, and re-validations.
• Enhances department and organization reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.
• Reviews new or modified program, including documentation, diagram, and flow chart, to determine if program will perform according to user request and conform to guidelines.
• Recommends program improvements or corrections to programmers.

• Travel Reconciliations and claims review and analysis
• Payroll Reconciliations and processing
• Balance Sheet Reconciliations and reasonability
• Bank Reconciliations and integrity checks on general ledger allocations
• Creditors Clearing of control accounts/sub ledgers in conjunction with creditors clerks
• General Ledger checks and analysis

• Liaising and negotiations with auditors and tax experts/consultants to reduce the overall income tax payable with a 27 % saving in utilising the various tax benefit options available including the assessed losses.
• Restructured salaried employees and directors packages to increase savings as per the various tax savings options available by SARS. 20% cost saving on advising the various individuals for optimal utilisation of benefits available.
• 35% cost saving on monthly consultation fees in reassessing the contract negotiations and advising senior management on the loopholes and liability of the various stakeholders.
• 25% reduction in supplier database due to streamlining of supply, demand as well as the quality and analysis of the build/spec requirements of the various products as per planning and operational requirements as well as implementation of JIT.
• 28% cost saving in subsistence and travel due to mismanagement and fraudulent claims
• Automation of contracts management systems for ease of monitoring and annual price increases with losses that were previously incurred in excess of a 15% annual loss on turnover. 42% increase in reporting efficiency through training of staff and data integrity checks implemented due to loopholes on ERP system as well as misallocations and accounting system access control risk assessment and restructure.
• 65% reduction in old outstanding debt over a 6 month period due to regaining customer confidence in contracts management reporting and  negotiation with Key accounts managers. This boost in customer confidence once again resulted in securing new contracts from the various stakeholders. 
• 12% increase in turnover due to monitoring of job cards that were not being billed for call outs in addition to existing maintenance contracts.
• 22% write off of old debt due to non-compliance by suppliers as per contractual obligations as well as other stakeholders.
• Full Financial Reporting and Consolidation of Subsidiaries together with Joint Venture Project management
• Financial Management
• Credit Management
• Risk Management
• Quality Management
• Compliance
• Performance Management
• Fleet Management
• Bank Account Management and feasability
• Credit Card management
• Travel and Subsistence analysis
• Cost and management Accounting
• Monthly staff cost analysis
• Succession Planning
• Review, Analysis and approval of financial statements, management accounts
• Oversight and assistance of 3 Financial Managers
• Review QS Project Costing Sheets, forecasts and co-management of accounts
• Review QS Project Forecast Variances and assessment of forecasting variances
• Analysis of project progress and risks
• Consolidation of project forecasting and compilation of Group Cashflow forecasts
• Establishment, implementation and maintenance of financial and management policies and procedures in conjunction with all internal customers and departments to increase operational excellence across the entire organisation
• Implementation of maintenance of control environment
• Strategic Analysis and support to the Executive and Operations Directors whilst ensuring compliance with all statutory legislation and regulations
• Variance analysis and reporting
• Revenue and cost trend analysis
• Understanding, implementation and maintenance of IFRS and the practical implementation thereof
• Oversight, review and monitoring of year end audits for all entities
• Oversight, review, reconciliation and reasonability of all balance sheet accounts for all entities
• Oversight, review and analysis of all sub-ledgers for month end closure
• Review and Completion of all financial accounting procedures, including rebates, payroll journals, accruals, pre-payments to ensure completeness and accuracy of financial statements as per the standard practice
• Review, analysis and control of creditors, debtors, cashbook and general ledger
• Authorisation of creditor payments
• Line Management of the accounts payable, accounts receivable, cashbook, bookkeeping and financial management staff and assistants
• Ensuring that fixed asset, additions, maintenance, disposal and depreciation are correctly inputted and recorded on a timely basis
• Preparation and consolidation of monthly management accounts for board
• Preparation of reports for board packs and presentation to EXCO and senior management
• Conduct reporting on budget expenditure and requirements and company performance as per executive and Board requirements.
• Preparation of financial reports for CEO and comments on issues and recommendations within each department
• Management of cashflow, investments and productivity maximisation of the companies financial resources
• Monitoring and review of project development on financially related aspects of the project
• Owner of financial systems and software, management and maintenance of ERP system and integration
• Process flow re-engineering
• Internal Training and lecturing of staff on accounting principles and other financial and operational related topics
• Implementation and development of monthly group consolidation reporting tools
• Assistance with the direction on budget structure and appropriate mandates.
• Align the budget planning and reporting process to support strategic objectives and projects.
• Project Costing, analysis and review.
• Project management of the Alignment of and integration of industry specific software into the accounting system.
• Project management of all new and existing companies for migration and integration into the Pastel Evolution platform.
• Define and align the corporate performance scorecard to meet Board reporting requirements.
• WMP Report (Weekly Reporting Pack including yield analysis where applicable)
• Weekly cashflow management and consolidation, interpretation and prediction of future trends within the organisation
• Statutory taxes (VAT / EMP Taxes), annual returns. Review, analysis, payments, consolidation and reporting
• CIPC (Registration, amendments, changes, conversion of CC / memorandums and articles of association)
• E-filing (Administrator) registrations, submissions, oversight of other administrators, payments
• VDP Applications, all tax negotiations and payment structures
• WCA / FEM – assessments, payments and submissions of annual returns
• Preparation for Monthly Internal Audit Reviews and audit packs for external audit review and compliance
• Year End audit preparation
• Audit appointments for all entities
• Operational, finance and administration support.
• Track management and financial accounting information and perform data integrity checks to inform strategic and operational decision-making.
• Ensure group finance risks are assessed and effective compliance and controls are implemented.
• Assist Finance management team for delivery.
• Structuring, appointing and managing a competent financial team, accountable for their performance
• Due Diligence, setup and co-ordination of all new acquisitions and share equity partnerships.
• Aligning the goals and objectives of the subsidiaries to be in line with the goals and objectives of good corporate governance within the Group
• Customization of reporting packs per customer requirements.
• Payroll support, maintenance, review, analysis and reporting, data integrity checks and tax compliance
• Labour broker negotiations and analysis and sign off of cost
• Maintenance of accounting policies, guidelines and procedures (Accounting & Finance – GAAP)
• Maintenance of Compliance and Assurance policies
• Financial management, risk control and procurement policy and practice for operations within good practice and governance requirements
• Assurance Reviews
• Reliability of data and systems analysis
• Internal audit
• External audit preparation and review
• Setting up of new companies/acquisitions
• Due Diligence on new companies
• Sound best practices and corporate governance – King 3 / SOX
• Customer Needs Analysis – New Business
• Streamlining of job functions, implementation of job descriptions and performance measures for all financial resources for daily, weekly, monthly deliverables
• Ensure groups finance and procurement practices meet all governance, regulatory, industry and audit requirements.
• Formulating strategic and long term business plans
• Researching and reporting on factors influencing business performance
• Developing financial management mechanisms that that minimize financial risk
• Conducting reviews and evaluations for cost reduction opportunities
• Developing external relations with appropriate contacts and statutory organizations
• Producing accurate financial reports to meet deadlines
• Assisting in the arrangement of debt financing
• Supervising staff
• Keeping abreast of changes in financial regulations and legislation
• Lead financial, IT and procurement strategy execution and implementation by:
• Translating the strategic objectives of the company into a operational financial plan appropriate to the business
• Structuring, appointing and managing a competent financial team,
• accountable for their performance
• Ensuring the delegation of objectives to staff within a control framework to ensure that objectives are monitored and achieved
• Taking appropriate action when it becomes evident that objectives may not be achieved
• Keeping the Chief Operating Officer and others informed regarding progress with the achievement of strategic and business plan objectives
• Implement and maintain control systems and processes by:
• Compliance to financial standards 
• Compliance to legal requirements
• Accurate reporting information on a regular basis as required by the Chief Operating Officer and /or statutory entities
• Audit compliant processes being implemented and followed in the group
• Manage compliance to company policies and procedures aligned to the company’s  approved framework.
• Performance Management of all finance employees

• Developed and compiled scrap reporting tool with the extraction of information via the ERP system (Qmuzik)
• Customisation of reports for the various operational centres of excellence
• Review and analysis with Quality Assurance Manager to ensure viability of information to be used for monthly dashboard
• Final spec for automation of dashboards to be reviewed with Quality Dept Senior Heads for implementation and rollout via ERP system.
• Re-classification of quality rejection reason codes in line with international quality and manufacturing standards ISO9001 (6M’s) on review and approval by Quality Assurance Manager.
• Re-drafting of Rejection Notes
• Analysis and review of rejection notes, sign off of drafts templates for electronic development and implementation via Qmuzik
• Quality Audits – dictated by decisions at MRB / CAR’s / RCA
• Random Surveillance Audits to ensure data integrity and non conformance sustainability
• Ad-hoc product inspections to ensure that Quality Control (i.e. inspection) does what is expected.
• Process and program inspections - these usually took the form of formal (AS9100 based) audits or supplementary (Random) Surveillance Audits.
• Attending Material Review Board (MRB) meetings that are convened after a Rejection Note has been raised due to a detected non-conformance. I have revised the Rejection Note process and assisted with the review of the MRB procedure with the aim of speeding up that process
• The MRB could decide that the product may be used "as is" or must be "repaired" (both of which generally require OEM-acceptance of a Concession request), or to "rework" or "scrap" the parts. As such QA was responsible for the control of non-conforming items (i.e. Quarantine Store), the raising and follow-up of Concessions and the eventual correct disposition of scrapped parts.
• On realisation that the various corrective actions implemented by the facilities were not sustainable and that past mistakes often recurred, I assisted with the update of the RCA and CAR procedures and devised a "Lessons Learnt" concept. Also, I assisted with in-depth (technical) investigations for more serious non-conformances and customer complaints because those investigations generally uncovered significantly more problems than would become visible through a RCA.
• QA was responsible for the control of non-conforming items (i.e. Quarantine Store), the raising and follow-up of Concessions and the eventual correct disposition of scrapped parts.
• Development of MRB Reworks Reports to highlight inefficiencies within the various departments
• Scrap, Rework and Repairs Reporting:
• Extrapulation of data and creation of reports as per business requirements (Production and Industrialisation)
• Highlighting Scrap Trends
• Cost Centre Reporting
• Cost Analysis
• Training needs analysis based on outcome of investigations
• Resolution and Corrective Action Requests (CARS) for non conformances
• Monitoring and reporting of on the sustainability of corrective actions and preventative measures with Facilities Heads of Dept.
• Final Inspections
• Incident Investigations (Operational and Supply Chain) (JIT)
• Raise and Issue Quality Alerts
• Compilation and presentation of reports to Senior Quality Heads of Dept.
• Monthly management report for Quality Scrap Reduction Initiative (EMT Reporting), Lessons Learnt initiatives and feedback
• Reconciliation and verification of Scrap Costs to Accounting entries as reported in Financial Reports by Finance Team
• Review with Tactical Implementation Team (QC) to advise on and decrease operational inefficiencies on a weekly basis
• Preparation and presentation of information via the use of Dashboards aligned to KPI’s as set out in Tactical Implementation  program (QC) for Scrap Reduction.
• Review, analysis and documentation of existing as well as new procedures with Quality Assurance Team in conjunction with international best practices
• Quality Awareness design and documentation with Quality Assurance Team for training and implementation based on operational and business requirements
• Quality Costing from MRP to Shipment of Product
• Implementation of measures to monitor compliance
• Partially responsible the quality services rendered by and/or manufactured products leaving the company in accordance with the vastly different production and quality requirements.
• QA was responsible to ensure that "Special Processes" are OEM-certified and that relevant personnel have valid Certificates of Competency. This also includes facility readiness for NADCAP (National Aerospace and Defence Contractors Accreditation Program) audits.
• QA was responsible for the issuing of Certificates of Conformance for outgoing products/Certificates of Compliance for services rendered.
• QA had to teach/assist the engineers with Failure Mode Effects Analyses (FMEAs) and ensure that key characteristics have been defined by "Design" in order to co-ordinate the inspection efforts.
• QA was responsible for developing program Quality Plans as well as various procedures. Those documents obviously form the basis for future audits. I assisted with the updates of some Quality Plans.
• QA was responsible for customer liaison, hosting OEM representatives during OEM audits and also deals with customer complaints.
• I was involved with some training courses, e.g. "Root Cause Analysis" and "Quality Awareness".
• I assisted with the implementation of elementary "Statistical Process Control", which has immediately highlighted serious production problems.

Process Change/System Clean up

• Testing of ERP system to close loopholes in system for minimizing errors and ensuring data integrity and completion of data
• inputted onto system
• To remove the duplication of functionality as well as the duplication of data sets within the system.
• To implement cost effective manufacturing processes relating to scrap reduction in accordance with business requirements and
• KPI’s.
• Streamlining of current processes and system controls with IT to reduce incomplete data entries by the various facilities and to ensure that facilities are transparent about operational inefficiencies
• To provide first hand assistance to Facilities managers in interpreting the data in trying to find solutions going forward with the
• help of Quality Assurance which induces them to not overlook the importance of scrap reporting due to increased pressures on output and additional bottlenecks. 
• To assist in improving the internal customer relationship between Operations and the Quality Department with an added focus on increasing throughput thereby increasing operational excellence.
• To determine the training needs based on trends analysis of operating inefficiencies of the various facilities in relation to scrap and reworks
• Training of resources to understand and interpret data input in a “new light” with regards to technological change in correcting these operational inefficiencies
• To minimize the paper prone environment and duplication of work from hard copy to soft copy.
• Reviewing of processes in inspection areas relating to step reporting, to highlight inconsistencies and streamline moving forward.
• To assist the Quality Dept. in reviewing and amending processes in line with the relevance of the process requirements via the
• ERP system.
• Assessing the credibility of the information. To ascertain that the information provided to the various cost centres is reliable and  accurate.
• Analysis, Development and Electronic Implementation of Corrective Actions Requests via ERP system to Clean up of system user profiles and access controls per job specifications on scrap functionality.

Root Cause Analysis on Scrap, Reworks and Repairs

• Facilitate, Capture and follow up
• Cause and effect (fishbone)
• Photos, diagrams, performed via Quality Assurance
• Analysis
• Follow up as well as via Quality Assurance
• Corrective and preventative actions performed via Quality Assurance
• To ascertain what the various elements are that contribute to overall scrap, reworks and repair
• Workshop with stakeholders on improvements to be implemented for minimal scrap and reworks
• To allocate ownership of cause and effect – huge problem

KPI Reporting – QC

• Weekly reporting on KPI’s to fall in line with TIP (Tactical Implementation Plan – QC)
• Set KPI targets
• Set up KPI tracking sheet/board
• Establish tracking process
• Adhere to all of the above deadlines and milestones
• Non-Conformance Reports (NCR)

• Able to determine financial objectives.
• Design and implement systems as per business requirements and shortfalls. 
• Documentation and implementation of policies and procedures to facilitate internal financial control as well as in compliance with the various standards and legislative requirements.
• Development of reports for top management, summarising the organisations financial position in areas of income, expenses, capital usage and cashflows. 
• Co-ordination of the preparation of strategic plans, objectives, financial budgets, forecasts, actuals and variances.
• Developing and updating accounting, finance and management policies and procedures.
• Effective Cashflow Management
• Monitoring budgets and comparing them to actual cost and revenues relating to production, marketing, sales and capital.
• Co-ordinating the preparation, maintenance and filing of the P&L Accounts and Balance Sheet as per the divisional requirement.
• Co-ordinate the preparation of financial statements and financial reports for internal and external usage.
• Management and Reasonability testing and reconciling of control accounts and discrepancies thereof.
• Liaison with various banks, investors, financial institutions business consultants
• Co-ordination of all import / export matters.
• Forward cover negotiations
• Employees Tax, VAT, Income Tax reconciliations checks, submissions, payments, reasonability testing. (E-filing)
• Contracts management, negotiations, risk assessment, monitoring and co-ordination thereof
• Project management, implementation, monitoring and interaction with operational heads of brands.
• Full Function Debtors, Inter-Co Billing 
• Full Function Creditors, Inter-Co Cross Charging
• Cash Book Capturing and Bank Reconciliations
• Income Statement and Balance Sheet Reconciliations and analysis 
• Inter Company processing end Re-conciliations, interest calculations and processing 
• Cross Charging and reconciliations for Subsidiaries and Associates 
• Forex Payments and reconciliations
• Fixed Asset Register, Processing Controls, Calculations and processing of monthly depreciation. 
• Call account investment and disinvestments, monitoring and checking of interest and capturing thereof
• Month end Processing, Rental Smoothing 
• Insurance amortizations and cross charging to the group subsidiaries
• Internet and software licensing costs and cross charging to the group subsidiaries
• Nedbank Business banking, capturing and authorization of payments. 
• Nedbank current account investment and dis-investments of surplus cash. interest calculations and reconciliations thereof
• Petty Cash Management 
• Credit Card Management 
• Processing of provisions for income and expenditure 
• Head Office capturing, analysis, adjustments and reporting 
• Group Consolidation, analysis and reporting 
• Minority interest calculations and processing
• Calculations and payment of Shares— (Share payments) 
• Inter Co interest calculations and charge out on balances receivable or payable. 
• Monthly management accounts head office
• Monthly management accounts group consolidation and control checks
• Reporting deadlines are fairly tight Monthly consolidated results sent to Europe by +/- 7th of every month. 
• Submission to Ogilvy London — World Wide (Management Reporting System — Cartesis) 
• Trend Analysis — Monthly Income and expenditure 
• Preparation of year end financial pack for head office
• Preparation and consolidation of Year End Pack for Group / Tax Packs (Disclosures)
• Consolidation of year end audit results and interaction with auditors 
• Audit preparation and reporting — December 2008
• Preparation of forecasts for Head Office 
• Preparation of annual Head Office budget 
• Consolidation of annual budgets and re-forecasts 
• Checking and verification of monthly group management accounts, head office company balance sheet reconciliations and head office company management accounts. 
• Assisting with preparation and checking of head office and group budgets, Submission thereof
• Preparation of group and individual company financial statements – Submission thereof
• Preparation of head office company tax packs 
• Preparation of head office company audit packs, including tax calculations thereof
• Responsible for the preparation of monthly reports, reconciliation of capital expenditure accounts, liaise with auditors at year-end
• Variance Analysis of Budgets/Actuals and Forecasts (Q1,Q2,Q3…)
• Provide financial reports to the business for decision making
• Assisting with Tax 
• Statutory Reporting
• Dealing with Banks Treasury/Call

• Having Developed Its Ownd Product Suites, Also Implements Third Party Applications Based On Customer Preferences And Requirements Greatest Strength Being Its System Integration Capability, It Is Able To Complete Full Turnkey Projects Using A Varied Combination Of Products Inclusive Of A Smart Grid Solution

Cash Book

• Capture and processing of all cashbook transactions 
• Bank Reconciliations 
• Check validity of invoices

Cash flow 

• Monitoring and preparation of Cash Flow 
• Cashflow Budget 
• Cash flow Forecasting

Banking

• Checking of debits and credits on the bank statement 
• Check and monitor all transactions 
• Bank Reconciliations 
• Management of Cash Investments (Treasury & Money Market Investments and Transfers)

Creditors

• Supervising Creditors 
• Creditors Journals/Ledgers 
• Ensure all invoices are signed off by responsible Managers/Proprietors 
• Overseeing of commercial procedures with Eskom 
• Ensure invoices were coded correctly 
• Adjusting journal entries 
• Monitoring of all transactions captured and processed

Cash flow management / Working Capital

• Defining Cash Flow Management
• Projection of Cash Inflows and Outflows
• Monthly reporting on Cash Flows

Debtors

• Supervise Debtors accurately and timorously in accordance to billing system 
• Management of Debt Collections 
• Management of all billing as per the timesheet system (in-house) 
• Attend to debtors account queries with debtors responsible person. 
• Manage and monitor all debtors functions 
• ensure that month-end debtor’s accounts balance to age analysis/outstanding invoice and trade debtors 
• Monitoring of debtors days as well as reporting on a monthly basis
• Adherence to monthly debtors targets as per the Eskom Policy

Fixed Assets

• Reviewing and implementing policy changes with management of fixed asset controls
• Input/update of data for purchased assets 
• Calculation of Depreciation monthly 
• Balance the Asset register ledger to the Monthly Lead schedule.
• Maintenance and filing all invoices for assets separately for auditing purposes
• Preparation of lead schedule 
• Fixed Asset Management 
• Fixed Asset Budgeting and Forecasting 
• Fixed Asset Compliance – internal and external audit as well as spot checks for compliance

Petty Cash Management

• Check validity of vouchers 
• Monitor payments and capturing of accounts 
• Reconciliation of requisition of cash reimbursements 
• allocate payments accordingly 
• Monthly check 
• Monthly reconciliations checks and sign off
• Monthly Adjustments 
• Provisions 
• Reallocations 
• Liaising with management on all outstanding transactions as per the business requirement operations.

Preparation of Interim & Year End Financial Statements

• Trial Balance 
• Income Statement 
• Balance Sheet 
• Cash Flow Statements

BEE

• Inter-company Reporting and Submission (Related)

Management Packs

• CAPEX
• Variance Reports
• Treasury Call Adjustments
• Money Market Accounts
• PFMA
• Financial Statements

Credit Card Payments & Reconciliations:

• Management of all credit card transactions as well as Validation of expenses as per head office
• Attachment of all invoices as per analysis 
• all discrepancies are to be communicated to the bank and resolved. 
• All travel (flight etc) reconciled to travel schedule and validated prior to journalizing into various ledger accounts.
• Capturing and Processing of Transactions

Monthly

• Preparation of Monthly Schedules for Management Reports
• Management Packs 
• Review, analysis and submission 
• Explanations/Notes to Monthly Reports 
• Variance Analysis
• Preparation of Monthly Schedules and Management Reports 
• Preparation for Monthly Audit Reviews (Internal and External)

Compliance

• Maintenance of accounting policies, guidelines and procedures (Accounting & Finance)
• Maintenance of Compliance and Assurance policies
• Assurance Reviews
• Implementation of processes and documenting of procedures
• Reliability of data and systems analysis

Forex

• Forex Co Ordinator (Treasury) (92% exam)
• Compliance/Procedures
• Forward Cover (Calculations) Gains and Losses Submission

Intercompany

• Intercompany & Inter Group Accounting 
• Preparation of Intercompany schedules with the Eskom Group 
• Resolving of variances 
• Reconciliations of intercompany accounts 
• Monitor and reconcile Intercompany accounts

Investment Accounts:

• Adjusting journals 
• Interest income journals
• Reconciliation to head office accounts

Project Management  and Support (Finance and Support-Contract Management)

• Profit and Loss (Costing) on Project Accounting (Monitoring)
• Assist the contracts management function by maintaining and managing the financial aspects
• Finance for the Entire Business — analysis of costs and income, reviews.
• Feedback to project team
• Took responsibility for the measurement of the work done and the percentage complete on each
• project on a monthly basis
• Preparation and obtaining of client approval for the monthly tax invoice
• Took responsibility for the measurement and substantiation of accruals and un-invoiced
• sales and excess billing
• Took responsibility for calculation and obtaining of client approval for the final expected revenue
• and cost of the project
• Identifying and reporting on specific activities within a project that are causing losses or putting
• the Project at risk
• Gathering and collating financial and performance data of contracts on a monthly basis
• Preparation and interpretation of monthly contract reports
• Managing of commercial matters on contracts
• Preparation of Budgets and Forecasts
• Capex motivations with project managers and owners as well as acquisitions
• Preparation and verification of Financial calculations
• Reviewing, improving and monitoring of business processes

Tax Pack (Interim and Annual)

• Preparation and submission of Tax packs as per Eskoms Policy
• Liaising with Auditors for compliance and reviewing – Internal and External

VAT

• Monthly Reasonability Tests
• Completed Bi-Monthly
• Ensuring accuracy and completeness 
• Preparation of schedules 
• Ensuring that the company is in Line with the GAAP/IFRS 
• Preparation for Audit Schedules
• VAT Reasonability Checks and submissions 
• VAT Refunds/payments monitoring and recoveries

PAYE

• PAYE Reconciliations and submissions 
• Consultancy IRP 5 checks and Tax compliance 
• Recovery of PAYE as well as Tax Clearances

Payroll

• Checking and reconciliation and capturing of payroll transactions
• Reconciliation in full to HR Dept 
• Resolving of any payroll related issues — corrections 
• Management of capturing of Payroll Transactions 
• Budget and forecast of Manpower Related costs 
• Analysis of costs associated to Manpower 
• Checking of all deductions

Management Fees

• Management fee analysis and checks as well as reasonability of costs
• Management fee authorizations
• Payment of Management Fees – Interest Bearing

Budget/Forecasting

• Co-ordination and consolidation of the Financial Plan and Budget for the Division 
• Devise an appropriate planning/budgeting timetable for the Divisions/Departments/Areas 
• Ensure that the Group Planning and Budgeting Directives are complied with 
• Prepare targets and guidelines for the Division/Department Area 
• Ensure that agreement is reached on all chargers between the department and internal/external parties before finalizing the plan/budget 
• Consolidate and ensure that all departmental plans/budgets are within target 
• Ensure that the financial plan and budgets are captured into the Planning and Budgeting Systems 
• Analysis of trends that may impact the Plan and Budget 
• Advise the manager on any risks/potential problems not specifically identified in the plan/budget 
• Feedback to managers after plans and budgets are finalized and approved 
• Co-ordination and consolidation of the Financial Plan and Budget for the Division- Eskom Policies
• Review and re-adjust accordingly 
• Ensuring accuracy and completeness 
• Preparation of Cash Flow Budget 
• Presentation of annual budget

Performance Reporting

• Report on the Business performance results for Divisions/ Departments/Areas. 
• Prepare the monthly Business Performance Report 
• Monthly interaction with Managers on business performance 
• Interpret trends and indicators and advise management on any corrective actions needed 
• Ensure that corrective actions are implemented 
• Monitor and facilitate the implementation of thoroughness
• Support management accounting services with preparation of monthly business performance reports for the Region/Division/ Department/Area by 
• Accept/Reject costs from other Sub’s on the financial systems after consultation with management 
• Draw financial reports from system in preparation of monthly performance report
• Analyze financial data and establish reasons for variances 
• Prepare monthly performance report for Region/Division/Department/ Area and advise management on any corrective actions needed.

Supply Chain Management

• Procurement’ Supply and Chain Management Compliance, Submission, Maintenance
• Compliance and Management of Internal Divisional requirements
• Sourcing, Purchasing as well as distribution thereof

Billing

• In line with services rendered as per service matrix
• Checking and finalization on billing and recovery of costs as per contracts (as per service matrix)

Service Matrix Monitoring and maintenance of all Versions

Contracts Management

• Ensuring that the commercial procedures are carried out in accordance with Eskom Policies
• Ensuring that contracts are reviewed and renewed timorously 
• Ensuring that billing is carried out as per the SLA 
• Monitoring of archiving process
• Project Management/Administration
• Budgeting and Forecasting of revenue and costs
• Liaison with Project managers (operational) Monitoring of income and costs
• Management of Contracts
• Management of commercial procedures
• Finance for the Entire projects office, analysis of income and expenses
• Implementation of processes to streamline the deliverables in the project office area

Accounting Controls

• Compliance to GAAP arid IRS
• Drafting and Implementation of workflow processes and flow diagrams.
• Implementation of controls to streamline deliverables and turn around times

BEE Co-ordinator

• Perform financial and cashflow forecasting for banks
• Perform subsidiary ratio analysis to ensure compliance with group policies and KPI’s
• Report to EXCO on above measures
• Identify areas for financial / reporting improvement and drive change
• Manage divisional BEE audits and certification
• Manage divisional BEE planning, targets and implementation of KPI;s throughout the year

Other

• Compliance Officer
• PFMA Officer
• Compliance administrator Internal Enerweb — adherence to Eskom’s Policies internally
• Communication and implementation of policies.
• Ethics Co-Ordinator
• Due Diligence

Cash Book

• Capture of all cashbook transactions 
• Bank Reconciliations for various bank accounts 
• Check validity of invoices Re-order of cheque and deposit books timorously 
• Monitoring of cash flow. 
• Adjusting journal entries 
• Preparation of cheques and EFT’S (FNB CAMS) 
• Stale/Dishonored Cheques 
• Account for and reconcile to ledger 
• Reversal of stale/dishonored cheques 
• Ensuring that stale cheques have not been claimed and reversal of detoured cheques

Banking:

• Checking of debits and credits on the bank statement
• Perform daily deposits

Creditors

• Supervising Creditors 
• Creditors Journals/Ledgers 
• Ensure all invoices are signed off by responsible Managers/Proprietors 
• Ensure invoices were coded correctly 
• Adjusting journal entries 
• Uploading of payments via FNB CAMS

Debtors

• Prepare invoices, client statements and bill clients 
• Accurately and timorously in accordance to billing system 
• Debt Collection and follow up of outstanding accounts telephonically 
• Attend to debtors account queries 
• Debtors reconciliations 
• Ensure that month-end debtors accounts balance to age 
• Analysis/outstanding invoice and trade debtors 
• Complete Administration of Billing system and Timesheet system

Fixed Assets

• Input/update of data for purchased assets 
• Calculation of Depreciation monthly 
• Balance the Asset register ledger to the Monthly schedule. 
• Keep all invoices for assets separately far auditing purposes

Petty Cash Management

• Check validity of vouchers 
• Make necessary payments 
• Reconciliation of requisition of cash reimbursements 
• Allocate payments accordingly 
• Monthly Adjustments

Pre Adjustment Trial Balance

• Make necessary provisions and accruals prior to closing off of month end.

Preparation of Interim & Year End Financial Statements

• Trial Balance 
• Income Statement
• Balance Sheet

Credit Card Payments & Reconciliations:

• Payments to company credit card 
• Allocation of expenses to different ledger accounts before month-end close off 
• Validation of expenses 
• Attachment of all invoices as per analysis 
• All discrepancies are to be communicated to the bank and resolved. 
• All travel (flight etc) reconciled to travel schedule and validated prior to journalizing into various ledger account

Intercompany

• Adjusting journals
• Bank Reconciliations

Investment Accounts:

• Adjusting journals
• Interest income journals

Preparation of Monthly Schedules and Management Reports

RSC Levies & VAT (Statutory Returns)

• Process the necessary calculations 
• Ensuring that payments are done timorously 
• RSC paid every 20^th of the month & VAT on the 25^th of the month 
• Allocate payments accordingly

Tax Pack

• Done on an annual basis 
• Ensuring accuracy and completeness 
• Preparation of schedules

May 2001 to July 2001 - M3 Capital Holdings 

• Account Recons for Actuaries
• RFT Reconciliations for the various funds ± 2Ounds 
• Payments to SARS

March 2001 to May 2001 - Sweets from Heaven 

• Accounts Clerk 
• Reconciliation of Cash Ups for all the branches across the country (retail) 
• Posting of Journals 
• Internet Banking 
• Credit Card Reconciliations 
• Monitoring of Income & Expenditure for Stores 
• Preparing documentation for Ledger, Cash Book and Creditors/reconciliations

• Accounts Payable/Life Assurance/Broker commission/Units Trusts 
• Accounts Payable 
• Journals Adjustments, clients life polices (new/existing business) 
• allocate payments accordingly 
• Annuity runs 
• Commission runs 
• Reconciliation and payment of commission to brokers. 
• Upload batches and pay away via Standard bank CATS. 
• Life Assurance 
• Unit Trusts 

Temporary Assignment:

• CorpCapital Bank - Rosebank
• Assistant to Financial Controller
• July 2001
• Bank Reconciliations
• Treasury
• July 2001
• Wrap Funds 

• Cash Book 
• Capture of all cashbook transactions 
• Bank Reconciliations 
• Check validity of invoices 
• Re-order of cheque and deposit books timorously 
• Monitor daily cash balances and notify accounting officer 
• in the event of cash flow problems/discrepancies 
• Adjusting journal entries 
• Ensure that all cash for COD deliveries/collections have 
• been collected and banked 
• Stale/Dishonored Cheques 
• account for and reconcile to ledger 
• Reversal of stale/dishonored cheques 
• Ensuring that stale cheques have not been claimed and reversal of detoured cheques 

Banking:

• Checking of debits and credits on the bank statement 
• Perform daily deposits 

Creditors

• Creditors Journals/Ledgers 
• Ensure all invoices are signed off by responsible Managers/Proprietors 
• Ensure invoices were coded correctly 
• Adjusting journal entries 
• Reconciliation of Pod?s from sub contractors to Pod’s on hand. 
• Ensure that the relevant fees have been charged as per the type of vehicle used pertaining to the quotation given. 

Debtors

• Prepare invoices, client statements and bill clients accurately and timorously 
• Debt Collection and follow up of outstanding accounts telephonically 
• Attend to debtors account queries 
• Ensure that month-end debtors accounts balance to age analysis/outstanding invoice and trade debtors 
• Ensure the correct charges are billed out to the client as per the quotation pertaining to type and size of vehicle used 

Petty Cash Management

• Check validity of vouchers 
• Allocate payments accordingly
• (UIF/PAYE Transport Industry) 
• Weekly Input of Wage (calculations/reconciliation to clock cards 
• Preparation of Pay slips 
• Preparation of Cheques with coinage slips for Cash withdrawals. 
• Payment and distribution of sealed wages to employees. 
• Calculation, preparation and payment of levies for UlF/PAYE 

Fleet Management:

• Payment of invoices 
• Allocation of fleet invoices for Directors to different ledger accounts 
• Reconcile Shell invoices to Toll / Petrol slips 
• Monitoring of vehicles to Tracker Unit. 
• Operational (Dispatch and Receiving) Ca-Ordination of Documentation 

RSC Levies & VAT

• Process the necessary calculations 
• ensuring that payments are done timorously 
• RSC paid every 20th of the month & VAT on the 25th of the month 
• Allocate payments accordingly 

Tax Returns

• Extraction of Tax related information from ledger accounts 
• Preparation and submission of Tax returns to the receiver of revenue

Wages

• (SITE/UIF/PAYE Furniture Council/Clothing Industry) 
• Wkly input of Wage (calculations/reconciliation to clock cards 
• Preparation of Pay slips 
• Preparation of Chouse to various companies together with coinage slips for Cash withdrawals. 
• Collection of sealed Wage envelopes by various companies for distribution to employees
• Calculation and preparation and payment of levies for SITE/UIF

Creditors

• Creditors Journals/Ledgers 
• Ensure all invoices are signed off by responsible Managers/Proprietors 
• Ensure invoices were coded correctly 
• Adjusting journal entries - 
• Reconciliation of Pod’s from sub contractors to Pod’s on 
• hand. 
• Ensure that the relevant fees have been charged as per the type of vehicle used pertaining to the quotation given. 

Debtors

• Prepare invoices, client statements and bill clients accurately and timorously 
• Debt Collection and follow up of outstanding accounts telephonically 
• Attend to debtors account queries 
• Ensure that month-end debtors accounts balance to age analysis/outstanding invoice and trade debtors 
• Ensure the correct charges are billed out to the client as per the quotation pertaining to type/size of vehicle used 
• Petty Cash Management 
• Check validity of vouchers 
• Allocate payments accordingly 

Salaries & Wages

• (Industrial Council Returns, Fire & Safety Industry) 
• Weekly input of wage (calculations /reconciliation to clock cards 
• Preparation of Pay slips 
• Preparation of Cheques with coinage slips for Cash withdrawals. 
• Payment and distribution of sealed wages to employees. 
• Calculation, preparation and payment of Industrial Council returns 

• Assistant to Branch Manager - Inspections Division
• Co-ordinate and Implement admin procedures to the required standard 
• Liaise with Divisional and Operations Managers in efficient utilization of admin procedures. 
• Design and implement amendments or new policies for admin 
• Prepare month end reports, cash books and pro-forma invoicing for the respective branches. 
• Monitoring and cutting of operational costs and expenditures 
• Responsible for the implementation of discipline and disciplinary procedures 
• Operation file management and preparation of documentation and databases for respective 
• Maintaining goodwill of clients and revision of fees for services rendered at all operational centers 
• ISO 9002 certification
• Preparation of Reports on various commodities inspected to standard. 
• Monitoring of staff on various sites 
• Preparation and payment of casual wage to timesheets 

• Accounting for Various SME’s
• Cash Book 
• Capture of all cashbook transactions 
• Bank Reconciliations 
• Check validity of invoices 
• Re-order of cheque and deposit books timorously 
• Monitor daily cash balances and notify financial manager in the event of cash flow problems 
• Adjusting journal entries 
• Stale/Dishonored Cheques 
• Account for and reconcile to ledger 
• Reversal of stale/dishonored cheques 
• Ensuring that stale cheques have not been claimed and reversal of dishonored cheques 
• Banking 
• Checking of debits and credits on the bank statement
• Perform daily deposits 

Creditors

• Creditors Journals/Ledgers
• Ensure all Invoices are signed off by responsible Managers/Proprietors 
• Ensure invoices were coded correctly 
• Adjusting journal entries 

Debtors

• Prepare invoices, client statements and bill clients accurately and timorously 
• Debt Collection and follow up of outstanding accounts telephonically 
• Attend to debtors account queries 
• Ensure that month-end debtor’s accounts balance to age analysis/outstanding invoice and trade debtors

Fixed Assets

• Input data for purchased assets 
• Calculation of Depreciation monthly 
• Disposal of Assets 
• Realization of Assets 
• Balance the Asset register ledger to the Monthly schedule. 
• Keep all invoices for assets separately for auditing purposes 
• Petty Cash Management 
• Check validity of vouchers 
• Allocate payments accordingly
• Preparation of Interim & Year End Financial Statements 
• Trial Balance 
• Income Statement 
• Balance Sheet 
• Changes in Equity Statements