Role and Responsibilities
- Full credit control function
- Collecting the debtor’s book and resolving outstanding amounts. Constant chasing queries
- Capturing and allocating payments
- Reconciling debtor accounts
- Managing Cash accounts payments receipt to invoices captured
- Journal adjustments on debtor ledger
- Opening New Accounts
- Debtor insurance full function
- Managing limits internally and with insurance company
- Credit vetting/worthiness and correspondence.
- Monthly reporting to Insurance company
- SPAR DROP SHIPMENT – 8 Different profiles and various other external profiles to upload invoices and statements
- Other portals for clients to be used for uploading invoices/statements/schedules for payment
- Vendor applications - completion
Reports:
- Exceeding list
- Cash account and COD account monitoring and recons
- On Hold list
- Weekly reports i.e Spar schedules
- Systems 1A invoice and payment run, statements and general communication with clients
- Insurance company reporting
- Internal reports
- Age analysis
- New accounts register and reporting
- Buying group managing
- Managing debtors audit function with auditors
- Supply info for Vat audits if required
- Handover accounts as per policy and communication/follow up with relevant parties
- General query handling procedure
- Adhoc invoices and statements to client
- Daily managing limits and authorizing loads for delivery
- Customer service – internal and external
- Financial record keeping
- Systems improvement
- Manage book to minimize bad debt by taking pro -active role in managing debt
- Negotiating payment plans and following up