Financial Services : Senior Bookkeeper / Financial Administrator / HR Manager / Compliance Consultant From 2024-01 To 2024-11
Duties
Various Contracts
Forwarding statements to customers
Following up on outstanding fees with customers
Constant Monitoring periods of outstanding payments
Maintaining feedback on status of outstanding balances
Assisting customers with queries and requests for documents
Daily allocation of cash receipts
Processing of journal entries
General housekeeping and admin
Occasional customer visits
Preparation / attendance of weekly/monthly book reviews
Opening of new Cash Customer Accounts
Customer Files updated with all documentation neccesary and filed correctly
Issueing of Letters of Demand and following up on demand dates and handing over to legal if necessary
Financial Services : Compliance Officer From 2023-07 To 2023-08
Duties
Full compliance checks of employees, all old and new clients – all processes in complete reported to the owner for approval
Research and compliance over various resources
Stand-in assistance on Bookkeeping and tax functions to the Accountant (owner)
Assisting senior colleagues when and as needed
Managing juniors with training and processes of the data capturing for various clients
Systems always used – Dropbox, Sage Accounting (Cloud Based), SARS Efiling, Runrun.it, Chrome Search Engine, Office 365, Outlook Email & Diary, Whatsapp Group Discussion
Sales - Marketing : Financial Administrator From 2023-10 To 2023-12
Duties
Full Logbook Checks of multiple Agents
Full Fuel Claims Checks of multiple Agents
Full Expense Claims of multiple Agents
Full Comparison of Call Logs, Tracker Reports and Travel Claims
Full Investigations Reports on Agents with suspicious claims
Full Comparison of Leave Reports and Travel Claims
Full Reports submitted to the Accountant at month-end
Civil Services : Senior Bookkeeper - Debtors Recovery From 2022-12 To 2023-06
Duties
Processing, Editing and Approving of Fire Service Invoices, contacting customers and Insurers via phone call, Whatsapp and emails to follow up on outstanding balances. Book of 120+, 90 & 60 days due was given to collect and over R1,355 000+ was recovered to date, reporting to the CEO and the Financial Manager
Property Development - Low Cost Housing & RDP : Senior Bookkeeper From 2017-09 To 2022-01
Duties
Senior Bookkeeper / Office Manager / Personal Assistant to the Directors – Homes 2000 Pty Ltd / Agisanang Township Developers Pty Ltd / Homes 2000 Joint Venture / Mather Properties / The Mather Trust / The Partnership / Mageport CC / Rustdev Investments Pty Ltd
September 2017 to present
Bedfordview – Johannesburg
Banking processes - Daily
- Printing Bank account statements
- Processing Deposits and payments manually
- Processing daily transfers & payments
- Manually controlling cash positions
- Managing Investments in conjunction with the bank institute
- Monitoring Interest earned on various investments
- Liaising with the bank regarding investment payouts
- Liaising with the bank regarding annual interest earnings
Creditors Processing – Monthly
- Processing of Supplier Invoices on Sage Evolution
- Journals
- Reconciling Accounts
- Prepare and process of payments to suppliers - Daily
Debtor Processing – Monthly
- Processing of Customer Invoices on Sage Evolution
- Reconciling Accounts
- Prepare and process of receipts from customers – Daily/Manually
- Opening new accounts for new projects
- Processing of new projects on Sage Evolution
- Constant Monitoring periods of outstanding payments – working in conjunction with the Project Manager
- Maintaining feedback on status of outstanding balances
Managing Petty Cash – Weekly/Monthly
- General Financial Admin – Daily
- Filing
- Journals
- Email correspondence
Managing Wages – Weekly
Managing Salaries – Monthly
- Processing salaries on Sage Pastel Payroll
- Printing of all the relevant reports for the monthly files
- Completing all PAYE, UIF, SDL Returns on E-Filing
- Submitting Returns
- Processing payments – Salaries and Returns
- Submitting the Return on UIF Labour Department
- Journals
Monthly VAT Retruns
- Reconciling all VAT for the month
- Calculation and submitting returns on SARS Efiling
- Journals
Month End Financial Statements
- Processing of journal entries on Sage Evolution
- Processing of Cashbook on Sage Evolution
- Reconciling the Bank accounts on Sage Evolution
- Printing of all reports on Sage Evolution
- Printing and reconciling General Ledger
- Processing Financial Statements up to Balance Sheet on Sage Evolution
- General housekeeping and admin
- Preparation of weekly book reviews
- Liaising with government agencies
- Any other delegated tasks deemed as reasonable as assigned by the Directors/Owner
- CIDB Registrations and annual renewals
- NHBRC Registrations and annual renewals
- Intercompany Loan Accounts – Management, Interest Calculation and Payments
Transportation - Logistics : Credit Controller & Cash Accounts Manager From 2014-02 To 2017-02
Duties
Forwarding statements to customers
Following up on outstanding fees with internal departments and customers
Constant Monitoring periods of outstanding payments
Maintaining feedback on status of outstanding balances
Assisting customers with queries and requests for documents in conjunction with OPS
Daily allocation of cash receipts
Processing of journal entries
General housekeeping and admin
Occasional customer visits
Preparation / attendance of weekly/monthly book reviews
Releasing shipments once funds are received
Opening of new Cash Customer Accounts
Opening of new Term Customer Accounts
Ensuring correct criteria are met before approval of credit eg. Correct documentation & STC’s Authorisation of Coface cover or Commercial Decision on accounts opened
Opening accounts with accuracy, completeness on Accounting system and linking to Pegasus and CompuClearing KI reports (Credit Information) - Experian Customer Files updated with all documentation neccesary and filed correctly
Issueing of Letters of Demand and following up on demand dates and handing over to legal if neccesary Any other delegated tasks deemed as reasonable as assigned by the reporting manager.
My employer had to make a series of budget cuts, as a result of which, my role was made redundant. However, I’m proud of what I achieved in my position as a credit controller – for example, I built a new streamlined process in order to speed up customer credit checks that was subsequently adopted by the wider business
Recruitment - Staffing : Credit Controller From 2013-03 To 2014-02
Duties
- Forwarding statements to customers
- Following up on outstanding fees with customers
- Constant Monitoring periods of outstanding payments
- Maintaining feedback on status of outstanding balances
- Assisting customers with queries and requests for documents
- Daily allocation of cash receipts
- Processing of journal entries
- General housekeeping and admin
- Occasional customer visits
- Preparation / attendance of weekly/monthly book reviews
- Opening of new Cash Customer Accounts
- Customer Files updated with all documentation neccesary and filed correctly
- Issueing of Letters of Demand and following up on demand dates and handing over to legal if neccesary
- Any other delegated tasks deemed as reasonable as assigned by the reporting manager
Security - Safety : Credit Controller From 2012-10 To 2013-05
Duties
- Forwarding statements to customers
- Following up on outstanding fees with customers
- Constant Monitoring periods of outstanding payments
- Maintaining feedback on status of outstanding balances
- Assisting customers with queries and requests for documents
- Daily allocation of cash receipts
- Processing of journal entries
- General housekeeping and admin
- Occasional customer visits
- Preparation / attendance of weekly/monthly book reviews
- Opening of new Cash Customer Accounts
- Customer Files updated with all documentation neccesary and filed correctly
- Issueing of Letters of Demand and following up on demand dates and handing over to legal
- if neccesary
- Any other delegated tasks deemed as reasonable as assigned by the reporting manager
Security - Safety : Bookkeeper / Customer Admin Manager From 2009-09 To 2012-10
Duties
- Creditors Processing (Technical Department)
- Matching of documentation - Purchase orders to Invoices
- Processing of Supplier Invoices on Pastel Partner
- Reconciling Accounts
- Processing of new contracts
- Forwarding statements to customers
- Following up on outstanding fees with customers
- Constant Monitoring periods of outstanding payments
- Maintaining feedback on status of outstanding balances
- Assisting customers with queries and requests for documents
- Preparing and Processing of 3 Netcash Debit Order runs per month
- Processing and Reconciling Netcash Cashbook
- Payment allocation of Debit Order receipts to customer accounts
- Daily allocation of cash receipts
- Processing of journal entries
- General housekeeping and admin
- Occasional customer visits
- Preparation / attendance of weekly/monthly book reviews
- Opening of new Cash Customer Accounts
- Customer Files updated with all documentation neccesary and filed correctly
- Issueing of Letters of Demand and following up on demand dates and handing over to legal if neccesary
- Any other delegated tasks deemed as reasonable as assigned by the reporting manager
Retail - Wholesale : Bookkeeper From 2007-05 To 2009-02
Duties
- Creditors Processing
- Cashflow availability
- Expense control and schedules
- Purchase planning
- Creating purchase orders on Pastel Partner
- Matching of documentation - Purchase orders to Invoices on Pastel Partner
- Processing of Supplier Invoices on Pastel Partner
- Payments of deposits on orders
- Reconciling Accounts
- Prepare and process of payments to suppliers
- Managing Petty Cash expense schedules
- Processing the Petty Cash onto Pastel Partner
- Processing of new contracts on Pastel Partner
- Processing invoices to customers
- Forwarding statements to customers
- Following up on outstanding fees with customers
- Constant Monitoring periods of outstanding payments
- Maintaining feedback on status of outstanding balances
- Assisting customers with queries and requests for documents
- Daily allocation of cash receipts
- Processing of journal entries
- General housekeeping and admin
- Occasional customer visits
- Preparation / attendance of weekly/monthly book reviews
- Preparing wage schedules
- Loading wage payments on ABSA Cashfocus
- Completing all PAYE, UIF, SDL and VAT returns on SARS Efiling
- Liaising with government agencies
- Managing Providend Fund schedules
- Preparing and loading of Providend Fund payment
- Processing of Providend Fund claims
- Completing IRP5’s
- Processing IRP5 reconciliations on SARS Efiling
- Any other delegated tasks deemed as reasonable as assigned by the reporting manager
Consulting : Bookkeeper From 2006-01 To 2007-05
Duties
- Creditors Processing
- Cashflow availability
- Expense control and schedules
- Processing of Supplier Invoices on Pastel Partner
- Reconciling Accounts
- Prepare and process of payments to suppliers
- Managing Petty Cash expense schedules
- Processing the Petty Cash onto Pastel Partner
- Processing of new contracts on Pastel Partner
- Processing invoices to customers
- Forwarding statements to customers
- Following up on outstanding fees with customers
- Constant Monitoring periods of outstanding payments
- Maintaining feedback on status of outstanding balances
- Assisting customers with queries and requests for documents
- Daily allocation of cash receipts
- Processing of journal entries
- General housekeeping and admin
- Preparation / attendance of weekly/monthly book reviews
- Managing salaries and wages on Pastel Payroll
- Completing all PAYE, UIF, SDL and VAT returns on SARS Efiling
- Liaising with government agencies
- Any other delegated tasks deemed as reasonable as assigned by the reporting manager