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Candidate:
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174410
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Available:
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Available
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Location:
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Ekurhuleni (East Rand)
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Gender:
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Female
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2
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Candidate
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Neg
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R10000- R30000
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Immediate
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South Africa
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White
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60
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174410
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Diploma
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Executive Secretary / P.A
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Certificate in Bookkeeping in Trial Balance:Debtors & Creditors, General Ledger, Petty Cash
Executive Secretary/PA:Audio (Dicta) Typing, Word 1,2,3, Internet, Excel, PowerPoint, Business Skills, Telephone Management, Business English
MIE Background Screening:Smartscreen Application and Biometric Integration
Matric:Maths, Science, Biology, English, Afrikaans, Art
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Adobe Flash,Annual Reports,Cellular Phones,Corel Draw,Corel Quattro Pro 7,Corel Quattro Pro 8,E-Mail,Email Campaign Management,Internet,Lotus Release 5,Lotus Smartsuit,MCSE,Microsoft,MS Excel,MS Outlook,MS PowerPoint,MS Word,Pastel Accounting,Pastel Basic,Typing 100 w.p.m.,Windeed Plus,Windows,Windows (basic),Word Perfect,Wordpro
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Auditing : Executive Assistant to CEO & Two Directors From 2025-01 To 2025-07
Duties
- Manage executive calendars, coordinate meetings, and arrange all travel requirements
- Plan and organise catering and meal requirements for meetings, events, and staff functions
- Handled supplies, inventory, and payments to ensure smooth operations and expense accuracy
- Set up and maintained an efficient filing system with an electronic document index for easy access
- Manage confidential information discreetly and assist with HR tasks
- Assist in the preparation and submission of tenders, ensuring compliance with submission guidelines
- Coordinate and university Career Days, representing the company and supporting recruitment efforts
- Liaise with IT providers to ensure connectivity and setup of devices for new staff
Mining : Office Manager & Receptionist From 2024-05 To 2024-11
Duties
- Professionally handled incoming calls and greeted clients and guests
- Maintained and archived site documents with a comprehensive Master Document List
- Planned and coordinated catering and meal arrangements for meetings and events
- Managed procurement and inventory control of office supplies and company groceries
- Established and maintained an electronic filing system for all documents
- Assisted Group Admin and HR Managers with confidential tasks and monthly reconciliations
- Supervised cleaning and gardening staff to uphold high office maintenance standards
Agriculture : Office Manager and Receptionist From 2023-05 To 2024-04
Duties
- Scheduled meetings, coordinated appointments, and managed all travel arrangements
- Organised catering for meetings, events, weekly staff lunches, and the annual Year-End Function
- Purchased and maintained office, kitchen, and beverage supplies with regular inventory checks
- Recorded and distributed meeting minutes and supported executive admin tasks with confidentiality
- Maintained HR files and archived site documents using a Master Document List and e-filing system
- Managed office operations, coordinated with IT, handled expenses, and supported ad hoc tasks
Insurance : Executive Personal Assistant to CEO and HR Director From 2021-09 To 2022-03
Duties
- Created and maintained filing systems with an electronic index for quick document access and retrieval
- Managed confidential communication and documentation for the CEO and HR Director with discretion, while preparing and distributing executive correspondence, board packs, emails, and meeting minutes
- Acted as primary point of contact, managing calls, visitors, and schedules to ensure smooth operations
- Coordinated detailed travel arrangements and logistics for domestic and international trips, while also organising events and supporting executive admin, errands, and billing for private company tasks
Insurance : Executive PA to CEO & HR Director From 2018-06 To 2020-03
Duties
- Organising diaries, meetings and all travel arrangements.
- General secretarial duties as well as private correspondence.
- Drafting letters and general typing of all correspondence including e-mails etc.
- All filing.
- Attending meetings and taking of minutes.
- Transcribing of minutes.
- Greeting all clients.
- Answering all calls for CEO.
- Purchasing and controlling company stationery.
- Taking and transcribing minutes of staff hearings.
- Running with projects as when requested by the CEO.
- Assisting all members of the EXCO team when requested.
- Dealing with all complaints pertaining to the company and ensuring resolution of same.
Recruitment - Staffing : PA to Business Owner From 2016-06 To 2018-06
Duties
- Organising diaries, meetings and all travel arrangements.
- General secretarial duties as well as private and confidential correspondence.
- Drafting letters and general typing of all correspondence including e-mails etc.
- All filing.
- Attending meetings and taking of minutes.
- Transcribing of minutes.
- Organised the running of events inclusive of catering, venues and all related items.
- Arranged lunch for executive staff as and when required.
- Greeting all clients.
- Answering all calls (for MD and consultants).
- Purchasing and controlling company stationery.
- Compiling monthly expenses per month for MD.
- Taking and transcribing minutes of staff hearings.
- Drafting of Disciplinary Letters.
- Loading all calls, meetings and roles on Q4 and Podio for the MD
- Preparation of CV’s.
- Assisting with Tenders – opening of files, compilation of documents, uploading and submission of same.
- Qualified as a MIE vendor. Taking of fingerprints, sending for Criminal Checks, Matric Verification, Tertiary Qualifications etc.
- Invoicing of MIE checks for each and every company using our MIE services.
- Compiling and ensuring the relevant marketing paraphernalia is available for both companies inclusive of business cards, portfolios etc.
Telecommunications : Executive PA to Group CEO & CFO From 2015-04 To 2016-05
Duties
- Organising diaries, meetings and all travel arrangements.
- General secretarial duties as well as private and confidential correspondence.
- Drafting letters and general typing of all correspondence including e-mails etc.
- All filing.
- Attending meetings and taking of minutes.
- Transcribing of minutes.
- Organised the running of events inclusive of catering, venues and all related items.
- Arranged lunch for executive staff as and when required.
- Greeting all clients.
- Answering all calls (for CFO, Operations Manager, and MD of Business Skills).
- Catering for all functions including private functions for CEO.
- Purchasing and controlling company groceries.
- Compiling monthly expenses (R90 000) per month for CEO.
- Taking and transcribing minutes of staff hearings.
- Assisting with Tenders – opening of files, compilation of documents, uploading and submission of same.
- General correspondence (assisted HR with transcribing hearings).
- Research on internet relating to information required by CEO.
- Drafting of Company Profiles.
- Designing and compiling of new Company Letterheads.
- Keeping Company Files for each subsidiary company of NewGen (11 companies in total)
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Ekurhuleni (East Rand)
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Kempton Park
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English
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Afrikaans
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Yes
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Ekurhuleni (East Rand),Johannesburg (Incl. Northern Suburbs)
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No
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Married
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Available
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Negotiable
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