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Address 1:
2 Arbroath Road, HQ Bedfordview, 2008, South Africa.
Address 2:
Romany House, Mellis Park, 2 Mellis road, Rivonia, 2128
Tel: (011) 970 3166
Email: jobs@unique.co.za

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Executive PA, Admin, Project, Customer Service

Candidate: 186
Available: Available
Location: Ekurhuleni (East Rand)
Gender: Female
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Candidate Book Interview Send Enquiry    + Add To Talent Pool Make Contact
Executive PA, Admin, Project, Customer Service
R30000- R35000
1 Calendar Month
Asian
47
186
Diploma
Secretarial Computer Diploma
Diploma - Secretarial:Excel
Lotus 123
Ms DOS
Typing techniques
Intro to computers
Word perfect
English
Social responsibility
Working with people
Secretarial office techniques

Grade 12:English
Afrikaans
Typing
Bookkeeping
Biology
Maths
MS Word,Annual Reports,Pastel,E-Mail,MS Projects,MS Exchange Server,FDC (Financial Data Control),MS Excel,MS Explorer,MS Outlook,MS PowerPoint,Adobe Flash,SAP,Typing 50 w.p.m.,Google Analytics,Google AdWords,Facebook Ads,Google AdWords Express,Pastel Basic,Micros (POS),Microsoft,Advanced HTML Programming,Movie,Adobe
Telecommunications I.T: Tender/Project Administrator From 2021-04 To 2021-08
Duties
  • Scheduling of all Tender/Project meetings and Executive review meetings, ensuring correct audience are invited and confirmed
  • Proof read tender information provided to ensure accuracy of grammar, language, spelling and punctuation
  • Provide administrative support to Tender/project team delivering timeous, high-quality tenders, project and proposals and information
  • Provide admin support to Project Managers
  • Communicating with internal and external stakeholders
  • Processed expenses and claims, create and release PO’s
  • Attend tender/project meetings
  • File documents on Share point for record keeping, including maintenance of bid, tender, project documentation and records
  • Updating and maintaining project progress report
  • Creating channels on Microsoft teams
  • Creation and maintenance of files on bid /tender repository filing system
  • Follow-up with content providers (Pricing Team, Solution Architects, Account Manager, Project Manager, etc.) to ensure timeous completion of documents
  • Provision of an efficient administration service through careful and timeous planning, reporting and updating of all related information
  • Attending tender/project meetings and Executive reviews to gain understanding of concept and pricing design
  • Accurate minute taking at all tender and project meetings and action items

Finance: Executive PA From 2018-01 To 2020-08
Duties
  • Contributed to smooth business operations by planning and organizing meetings and conferences, including conference calls.

  • Diary Management, scheduled appointments, administrative functions

  •  Booked conference rooms and venues, parking for meetings and functions

  • Orchestrated successful conferences, facilities and support services.

  • Responded to emails and other correspondence to facilitate communication and enhance business processes.

  • Meeting and greeting visitors

  • Upload documents on Share drive

  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning

  • Updated Executive on changing business needs by thoroughly documenting internal and client meetings.

  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and ground transportation.

  • Handled all scheduling and logistics planning for conferences and monthly meetings.

  • Maintained confidential, administrative support to executive team and members

  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.

  • Reconciled and processed claims

  • Managed travel itineraries and logistics for accommodations 


Electricity: Executive PA From 2011-10 To 2017-12
Duties
  • Diary Management, scheduled appointments

  • Planning and organizing meetings and conferences

  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.

  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning

  • Worked with senior management to initiate new projects and assist in various processes. 

  • Distributed company-wide announcements, booked conference rooms and coordinated catering for annual staff development forum.

  • Produced accurate office files, updated spreadsheets to support executives and boost team efficiency.

  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.

  • Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.


Earthmoving Equipment :  Sales Administrator From 2001-08 To 2011-09
Duties

Presently, All Office Admin, Customer Visits, Prospecting, Processing orders.
Attending to customer queries when needed - High level of customer satisfaction
Making sure mechanics have been to clients - orders are processed
Training admin
Customer queries / customer credits
Customer service supoort
Liaise with various departments, stock rotation after service calls
Preparing training manuals / Preparing presentations
Scheduling meetings / appointments
Typing all relevant documents
Handling email, faxing, filing, post
Follow-up on queries
Typing documents, meeting and greeting visitors, Reports/Memos,Taking down minutes, Booking Boardrooms- meetings, Feedback to customers with regards to queries, Preparing manuels.
Taking down messages,
Follow-up on queries
Dealing with quotations & queries
Monthly reports
Computer programme – Navision
Staff supervision
Liasing with accounts department on queries, payments,Opening new accounts, Debtors queries
Liaising with internal an external staff with queries>Liaising with sun couriers on lost parts
Faxing invoices to customers
Booking promotional items for dealers . Organising meetings , Distribution of magazines to departments,, invoicing.
Creditors – dept, return queries All office admin
Dealing with queries
Typing of minutes
Dealing with customers- orders
Customer satisfaction
Ordering of stationery
Updating system
Automate system
Daily, weekly, monthly reports
Customer queries, data capturing


Manufacturers and Istallation of Glass: Customer Liaison Officer From 1999-9 To 2001-7
Duties
Handling all Public Relation events, planning events and functions. Dealing with customer complaints/queries
Follow-up on queries /complaints
Customer feedback
Taking down minutes
Ordering Organising meetings and catering , ordering stationery
Compile monthly reports
Invoicing
Typing apology letters
Office organization
Dealing with media, organising promotional items for events .
Ekurhuleni (East Rand)
Benoni
English
Afrikaans
Yes
Ekurhuleni (East Rand),Johannesburg (Incl. Northern Suburbs),Johannesburg (CBD)
Married
Available
Yes
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