Admin Clerk / Payroll

• Admin
• Invoices
• Filling
• Monthly Wages 
• Debt collecting
• Ordering stock
• Helping with stock receivable and stock take
• Cash books and switchboard
• Captures all leave forms and maintain leave records.
• Ensures timeous payments of all statutory returns
• Filing and opening of new employee files
• Sorting documentation for audit trails month end to be checked
• Confirmation of employment 
• Shredding of all confidential documentation when needed
• Dealing with general payroll queries
• Assisting with the annual reconciliation of PAYE and Idued IR'p5's and IT3A's.  Issue duplicate IRP5's on empliyee's requests.
• Complete UIF returns and submit payment.
• Obtains UIF certificates for employees issue UIF cards and complete necessary forms on maternity, resignation or death claims. Plus copies of 6 months payslips to be attached.

Accounts: Invoices, Debtors and Creditors

Imports: Get quotations from the suppliers, order the stock, arrange for payment, arrange for freight, receiving stock and make sure the shipment document is correct and filed for the bank.

General: Manage maintenance, admin and assistance to manager

• Admin
• Invoices
• Filling
• Monthly Wages 
• Debt collecting
• Ordering stock
• Receiving stock
• Cash books and switchboard
• Captures all leave forms and maintain leave records.
• Ensures timeous payments of all statutory returns
• Filing and opening of new employee files
• Sorting documentation for audit trails month end to be checked
• Confirmation of employment 
• Shredding of all confidential documentation when needed
• Dealing with general payroll queries
• Assisting with the annual reconciliation of PAYE and Idued IR'p5's and IT3A's.  Issue duplicate IRP5's on empliyee's requests.
• Complete UIF returns and submit payment.
• Obtains UIF certificates for employees issue UIF cards and complete necessary forms on maternity, resignation or death claims. Plus copies of 6 months payslips to be attached.

• Hours captured for wages
• Bonuses paid on the 15th
• Loans
• Doctor bills paid and deducted
• Provident fund - payment, forms, claims and meetings
• Keep staff files up to date
• Filling
• Loading of new employees on EMWIN
• Captures monthly deductions including changes to salaries, medical aids provident fund etc.
• Captures all leave forms and maintain leave records.
• Sorting and capturing travel claims, staff debtors and overtime.
• Ensures timeous payments of all statutory returns

PROVIDENT FUNDS

• Attends to regular updating of provident funds to coincide with salary increases and decreases, 
• Reconciles and pays provident fund contributions over to provident funds monthly. 
• Supplying information as required from Administrators of Funds.
• Monitors all provident fund withdrawals, due to death, resignation or retrenchment
• Handles queries relating to the provident fund.

MEDICAL AIDS

• Assisting in updates of contribution relative to changes in status i.e. terminations, additional dependants, salary changes etc.
• Assisting in reconcile and pay all Medical Plans
• Assisting with queries relative to medical aid contributions and unpaid claims, and supervises receptionist in the submission of claims
• Assisting with the update of Option Forms for medical aid changes at year end.
• Update on changes / reconciliation during the months
• New applications.

UNEMPLOYMENT INSURANCE

• Completes UIF returns and submit payment
• Obtains UIF certificates for employees issue UIF cards and complete necessary forms on maternity, resignation or death claims. Plus copies of 6 months payslips to be attached.

ANNUAL DUTIES

• Assisting with the annual reconciliation of PAYE and issues IRP5’s and IT3A’s. Issue duplicate IRP5’s on employee’s requests.

GENERAL

• Filing and opening of new employee files
• Sorting documentation for audit trails month end to be checked
• Confirmation of employment 
• Shredding of all confidential documentation when needed
• Dealing with general payroll queries

• Pastel Payroll - 500 employees, UIF, overtime, payqueries, leave.
• E-mails, Filling, Typing letters & memos on word, typing & creating forms on excel.
• Petty cash float of R2 000. 
• Stationary - Ordering and controlling
• Uniforms - Ordering and controlling 
• Staff loans on loan tech.
• Pastel accounting - capturing of creditors, debtors,
• Petty cash and bank statements.
• Switchboard 
• Drivers - Mange the logbooks & fuel consumption

• Answering & making calls (3 incoming lines and 3extensions), e-mails, filling, collecting mail.
• Typing of export documents on word and excel and taking the documents to the bank.
• Petty cash float of R1 000 per month.
• Cashbook, Trail balance & General Ledger 

• Answering of the phones (only 2 incoming lines and 2 extensions). Filling, Faxing, Typing letters on word.

• General Office Duties

• Packaging of medicine (tablets, ointments and syrups)

• General data capturing of information