Planning Manager

Run Yearly MRO Work Plan

Based on the input from:

• CAMO: aircraft due for service, Service Bulletins & Airworthiness directives due, Snags rectification, etc.
• Planning: Work scope of intervention, targeted lead times, spares availability, etc.
• MRO: work capacity (labour), capabilities, etc.
• Sales: Work scope of the completions, aircraft arrival & delivery commitments, etc.
• Assemble a yearly work plan (in form of interactive Gantt Chart) for all forecasted activities.

Updated yearly work plan on a regular basis to integrate changes that may occur (spare availability, resource allocation to various projects, etc.)

• Analyse and propose the best plan in order to minimize downtime for customer & optimum resource allocation.
• Use the MRO work plan to forecast parts requirement and place ( &follow up on) anticipative purchase orders to mitigate risks of delays (risk assessment to be performed).

Run day to day follow up of MRO projects

• Day to day follow up on parts lead times (improvement, postponement or alternate solutions)
• Day to day follow up on aircraft scheduling and work scope
• Day to day follow up on approval as required in order to meet project milestones
• Highlight challenges or issues requiring attention to his/her management especially when they have impact of risk (safety, quality, cost, TAT, etc.)

Run Visual Management for MRO//Planning

• Owner of the VM tools deployed for MRO. From high level plan to low level Gantt charts, work pack completion management, snags identification, traffic lights etc.
• Each standardized bay will be inspected for updated information to ensure the effectivity of the VM tools
• Propose any improvement to his management in the spirit of continuous improvement.

Manage projects relating the aircraft responsibility list

• Manage MRO inspections by ensuring on time, on cost and on quality deliveries. (100Hr//12M & 750Hr//24M, ext).
• Support project team//leader with complex projects and manpower management.
• Report timeously to all stakeholders on project status.
• Establish and maintain professional good working relationships with other internal departments in compliance with AHZA values.
• Responsible for setting and monitoring spare parts and service on his/her aircraft, using SAP

• Loading of production and/or sales orders for OE & AM products as per KPI’s
• Raising and confirming of order acknowledgements for these products with perspective sales personnel
• Creating of all job packs and ensuring that the quality of the information in the job packs are of the highest standard and making sure all info is as per customer specification (ie. Correct drawings, IOF, QCP’s BOM, pick slips etc.)
• Maintaining of BOM’s – Submitting EDR’s
• Maintenance of MRP action messages related to the production orders such as Cancel, Schedule in and Schedule out instructions
• Regular reviews and confirmation of correctness of production BOM’s and driving necessary actions to have any anomalies corrected in the system
• Maintaining order date alignment to ensure production order start and due dates aligns with customer require due dates
• Production scheduling using BOM, taking into consideration inhouse capacity and engage with 3rd party suppliers to confirm if they will be able to meet part lead times.
• Ability to read and understand general arrangement drawings
• Create a monthly production output forecast and break it down to weekly buckets
• Maintenance and updating of slotting room visual management tools (i.e. slotting room tags, production orders status, accountability boards etc.)
• Maintenance and actioning of sales change notes on production orders, ensuing any excess stock due to changes are costed to the project and shipped to customer
• On manual projects, production BOM verifications needs to be done with product managers and sales engineers and project engineering
• Expediting and sourcing where necessary of lower level items through the branch network and with purchasing or other production departments to ensure the availability of lower level stock for OE & AM items
• Living the values of Support Care by striving to make our internal customers successful by providing constant communication and updates of project progress to these customers and other stakeholders
• Attendance of project handover meetings with the sales and projects team to ensure all crucial data is maintained for projects that projects are maintained accordingly
• Loading and ordering of ERP items as and when required
• Management and accountability for sub-contract orders linked to the respected products
• Maintenance of production BOM during the production process i.e. assisting with negative orders for NCR’s (nonconformance reports), addition of items due to sales changes or BOM corrections etc.
• Maintenance of production orders routing (i.e. sub-con, production hours etc.)
• Raise NCR’s and be able to investigate and close us out open NCR’s by identifying the root cause and putting into place effective and efficient preventative action into place
• Adherence of all SHE and housekeeping requirements
• Adhere to Duty of Care Policy at all times

• Plan and schedule all maintenance work for plumbing and electrical installation of cables and control panels
• Employees supervision to ensure work is completed in accordance to the plan and ensure all employees are assigned to the area of responsibility and competent to carry out the work.
• Provide customers with project / work progress in MS Project format (Native or PDF format)
• Ordering of all materials for plumbing and electrical components and keep track of consumption to avoid excess stock or material becoming obsolete.
• Responsible for stock taking and cycle counting for adequate material to keep in stock.
• Communicate with Clients to keep them informed about on-going jobs or any delays might occur.
• Build good supplier relationship to become part of our business (Encourage good performance objectives) to improve on deliveries / delivery accuracy.

• Analyze production demand as well as workshop capacity and calculate efficient supply within the required time constraints.
• Plan and schedule workflow for each department and operations according to established manufacturing sequences and lead times.
• Plan sequence of fabrication, assembly, installation, and other manufacturing operations.
• Confer regularly with department managers to provide updated information as well as to determine the status of assigned projects
• Expedite operations that delay schedules and amend schedules to meet unforeseen delays
• Prepare and circulate regular production reports
• Prepare list of required parts, materials, tools, and equipment
• Prepare purchase orders to obtain materials, tools, and equipment
• Plans and prepares production schedules.
• Proactively report on obsolete non- moving inventory.
• Communicate and meet regularly with sales department personal to optimize customer support and parts availability.
• Maintain all online systems accurately to reflect order and supplier information.
• Develop and implement solutions to improve inventory turnover.
• Ad hoc tasked required from time to time

Projects: OTD (On Time Delivery) improvement

• Works orders are loaded and maintained as per request
• Information from drawing office is checked to ensure that it is correct as per purchase order
• Late Delivery Notes/Late Orders are loaded on JDE for late jobs or early jobs when necessary and requests pertaining to urgencies/lead time/incidents are responded to timeously
• Delivery notes and invoices are generated and given to operations for all sales orders
• Sales order is checked against lead time list to ensure delivery is possible as per company procedure
• Sales department is communicated with regarding progress on sales orders and to check progress for all sales orders
• Stock takes for the product range are conducted daily and monthly, stock is physically checked to verify cycle counts when necessary and obsolete stock is identified quarterly
• Reorder levels are monitored and maintained to ensure the availability of material and planning reports are run weekly to ensure that all shortages get ordered
• Assembly job files are prepared for every job and relevant drawings are printed and placed in job files and given to suppliers
• Schedules for assembly (production areas) are compiled weekly and monthly, operations tracking register and target spreadsheets are updated continuously to ensure that all information is up to date
• Meetings are attended in order to keep all relevant stakeholders informed of order progress
• Quality issues are monitored and issues communicated to relevant person as soon as quality issue is identified
• Suppliers are contacted to communicate purchase order requirements, expediting of suppliers to ensure that request dates are met and Supplier issues are reported to manager when they occur

• Project Management: To assist with day to day running of projects to ensure the project meets all the expectations of the client and to avoid any overruns during the process
• Business processes: Review and improve the processes of an organization to be more competitive in the market, maintain current clients and acquire new clients and/or business.
• Plant maintenance: Overview of the plant layout and do all the maintenance to keep the plant operational to avoid any breakdowns during operations.
• SHEQ compliance: Assist small and medium business to comply to SHEQ standards by ensuring that they are eligible and compliance to operate within the govern ISO regulations.
• Vendor Management System: This is the procurement strategic decision that assist our Clients to source the correct quality material and other consumables required at the right price, and at good quality and cut the middleman.
• Digital Marketing – the quick and easy means of marketing new products is through media platform. This will ensure new product reach the market ground as known items than unknown items. We reach the areas where the company brochures cannot reach, we increase awareness and increase your company sales and enjoy the growth of the business turnover.

• Planning of machine, and component workshops (External customers and service exchange) activities and operations
• Managing of planning and administration team (6 Planners – 4 workshop planners and 2 customer site planners)
• Ensure opening of jobs for machine and component repairs and rebuilds are open on time and correct accounting indicators are used to open jobs
• Ensure that quotations are done on time and accurately and forwarded to customers as per customer request, specification and requirement and follow up with the customer for official purchase order in order to meet set targets for all workshops
• Assistance to field service manager for man on site quotations and opening of jobs
• Ensure all warranty jobs are signed off by responsible Business Line Manager within 30 days from the date of last labour hours booked/completion
• Check quotation for profitability and report any cost and
• labour hours variances
• Update schedule, reporting and feedback for workshop daily progress meeting
• Responsible for all site project by ensuring all the resources are available and the project is completed within the planned timeframe and within budget
• Provide reports to stakeholders on project progress using MS Project format and/or in Gantt chart format
• Ensure regular job labour updates and reporting on recovery to ensure all Artisan are fully utilised to break-even
• Monitor hours and costs to determine trends and to assist in forecasting
• Ensure prompt feedback to customers regarding deliveries of products on site
• Control/watch costing of work orders to avoid costs overruns
• Ensure all job packs/job cards are complete when job is completed and sign off for invoicing
• Ensure all delivery notes are captured prior to invoicing to avoid debtor’s queries
• Ensure prompt and accurate invoicing according to quotation (internal & external) to ensure the invoice is in line with what is quoted and match the purchase order value
• Assist credit control department with outstanding receivable queries when required through customer visits to resolve the queries speedily and avoid invoice ageing
• Analysing the cost variances of labour and parts on completed work
• Check actual profit vs quoted and take corrective action to reduce variances, by liaising with the Foremen and Workshop Manager
• Ensure that WIP (Work in Progress) is reduced by ensuring all jobs in the system are closed at the end of the work/project and only keep on-going jobs than completed jobs in the system.
• Follow up and resolve long open jobs
• Do monthly management report on WIP to keep management informed on all open jobs and take decisions on long and unresolved jobs (Customers on financial rescue)
• Ensure that all WOL jobs are recorded and closed out properly and promptly
• Inform the product company on quality improvements on products for all defective products in order to avoid customer complaints or product returns
• Ensure that all TSNB jobs are recorded and closed out properly and promptly
• Ensure that external suppliers processes are complied with the company standards
• Ensure that all planners use BPCS in the correct manner
• To provide support services to internal & external customers Implement planning continuous improvements as would be required from time to time
• Training assistance
• Will carry out any other function or duty as many be required in terms of “the way we do things”
• Responsible for cost allocation of repairs and purchases to correct cost centre
• Ensuring SHEQ compliance within the team
• Assist Technicians with drawings and part numbers for components ordering
• Expediting customer orders for quoted work on receipt of official order received
• Solve all customer queries related to service, parts delivery, quotations and invoices
• Organizing cranes and Rigger for equipment assembling and plant maintenance
• Develop strong relationship with suppliers (Set KPI’s to monitor service level)
• Co-ordinating completion dates for maintenance work to ensure that agreed repair lead times are met and service exchange component stock levels are maintained
• Reduce company working capital by ensuring we do thing right the first time
• Maintaining a measuring system to manage the sub-assembly repair processes from receipt of a sub-assembly and back to customer and invoicing
• Ensure that staff and contractors adhere to company safety regulations
• Ensure that inventory levels for assigned parts will meet customer demand
• Review MRP output daily to balance demand and supply of all assigned items
• Identify risk areas and take corrective actions to minimize the risk within the working environment
• Maintain accurate purchase order information for promise dates on sales orders in the MRP
• Report labor utilization, Working Capital and Net invoicesales to Management
• Maintain open and effective communications with all personnel regarding supply problems and their resolutions
• Negotiate pricing and delivery of repairs and parts from Suppliers.

Other Position Held

• Production Scheduler – Underground and Surface Equipment October 2007 – August 2008
• Workshop Planner – Underground Equipment and Main Components Repairs & Rebuild September 2008 – December 2011
• Service Planner – ADS Surface Drilling Equipment January 2012 – September 2015

Operation Departmental Leader/Team Leader

• Managing 60 employees
• Planning and organizing production
• FIFO (First-In First-Out principle) to meet customer demand
• Maintaining discipline within the working environment
• Recruiting and training employees
• Implementing 20 keys program
• Efficiency control
• Maintaining the HACCP program
• Reporting to Production Manager
• Ensuring employees adhere to quality and safety requirement
• Labor relations disciplinary, grievances and dismissals
• Monthly and weekly progress report and delivery efficiency report