Personal Assistant / Admin Assistant / Financial Assistant / Assistant Bookkeeper / Secretary / Administrator / Admin Office Manager

• Collect, clean, and process data for analysis.
• Generate reports using Excel with company information.
• Conduct online research and verify sources and compile competitive analysis and market research.

• Managed reception, calendar, and travel for the Director.
• Managed 20 Properties - lease renewals, invoicing, and maintenance.
• Pastel Invoicing & Statements.
• Supported the Bookkeeper with financial entries and record-keeping.
• Prepared quotations, tenders, and presentations.
• Handled correspondence, meeting agendas, minutes, and document drafting.
• Assisted with audit preparations and general bookkeeping.
• Supported sales team with quotations, orders, and invoicing.
• Maintained confidentiality and office organization.

• Provided high-level administrative support to the CEO, including calendar management, meeting scheduling, and travel coordination.
• Acted as a gatekeeper, screening calls, emails, and visitors.
• Drafted and edited correspondence, reports, and presentations on behalf of the CEO.
• Prepared meeting packs and briefed the CEO for upcoming meetings.
• Managed day-to-day office operations to ensure smooth workflow.
• Handled office supplies, stationery and office equipment.
• Coordinated with service providers for maintenance, IT, and other office-related services.
• Served as the point of contact between the office and external parties such as clients and vendors.
• Organized meetings, booked rooms, and arranged refreshments.
• Managed employee records and HR documentation.
• Managed petty cash and office-related expenses.

• Provided Executive Support to Directors and Personal Assistant to Sales Manager.
• Managed front-line reception, switchboard, general administrative tasks and diaries.
• Prepared daily production updates, tracked employee production, and handled payroll submissions.
• Administered HR tasks, including contracts, payslips, leave, and employee records.
• Monitored stock levels, coordinated procurement, and updated reports on consumables, PPE, and materials.
• Coordinated with service providers for maintenance, IT, and other office-related services.
• Assisted with monthly target planning, production tracking, and invoice documentation.
• Liaised with departments on maintenance, quality control, and administrative support.

• Organized meetings, events, and training sessions, overseeing logistics and catering.
• Coordinated stock orders from suppliers and managed procurement processes.
• Generated reports using Pastel and maintained inventory and supplier/customer records.
• Handled HR tasks, including personal files, leave reports, and allowances for sales reps.
• Managed office supplies and grocery shopping.
• Recorded and distributed meeting minutes.
• Pulling various reports - Pastel (Daily Sales, GP Reports, Back Orders, Inventory etc)
• Loading New Stock Items, Updating Supplier & Customer Details - Pastel
• Prepared export documents.

• Provided PA support to MDs, Executive Officers, and Sales teams.
• Managed diaries, appointments, emails, and secretarial functions.
• Performed reception, switchboard, and travel coordination.
• Typed minutes, created reports, quotations, and purchase orders.

 Supported the following companies:

• ERWAT
• Unilever  
• Seshego Benefit Consulting
• GVK Construction
• Fresenius Medical Care  
• Calasca Trading
• Trade Corp

• Managed diary, scheduled appointments, and coordinated meetings/events.
• Handled travel arrangements, including visa requirements.
• Oversaw office consumables and managed procurement.
• Ensured PPE issuance for plant inspections.
• Supervised office housekeeping and meeting room setup.
• Recorded and distributed meeting minutes to the lead team.
• Prepared and organized board packs, agendas, and documents.
• Provided administrative support to the lead team.

• Managed diaries for the MD and FM, scheduling meetings, events, and appointments.
• Typed correspondence, memos, and letters; analyzed sales figures.
• Generated monthly reports, including GP, stock, reconciliations, and shipping invoices.
• Coordinated local and international travel arrangements, including visas and accommodations.
• Supported the sales team and managed company collateral.
• Prepared executive presentations and recorded/distributed meeting minutes.
• Managed archives and backup documentation.

• Provided PA support to three Executive Managing Directors.
• Managed front-line reception and executive diaries.
• Oversaw office consumables, including stationery and groceries.
• Coordinated travel arrangements (flights, transfers, hotels, visas).
• Processed expense claims and internal costing via Oracle.
• Transcribed dictation and prepared board packs.
• Managed company documents, business cards, and corporate gifts.
• Conducted site inspections for venues and organized sporting event tickets.
• Maintained executive filing and document control systems.

• Acted as Secretary / PA to the National Sales Manager and assisted in coordinating nine Sales Regional
• Managers and two Segmental Departments – namely New Business Development & Government
• Managed diaries and appointments for executives.
• Handled full secretarial functions including meeting preparations, typing, and printing.
• Prepared agendas, board packs, and distributed minutes.
• Provided sales support by preparing sales packs, monthly reports, and consolidating sales reports for all
• branches.
•  Sourced and ordered stationery, office equipment, collateral documents, and business cards.
• Assisted in the preparation of presentations, tenders, and various reports for the Sales Team.
• Managed bookings for car rentals, point-to-point transfers, and chauffeur services for corporate clients.
• Prepared weekly and monthly reports for management and monthly sales target reports.
• Coordinated venues, catering, accommodation, and travel arrangements for national and regional sales meetings, presentations, workshops, and training sessions.

• Assisted Executive MD and National Admin Manager with administrative tasks.
• Managed diary, typing, filing, and all travel arrangements.
• Organized meetings and prepared sales and board packs.
• Processed payroll (weekly, fortnightly, monthly) for all staff, including casuals and contractors.
• Calculated salaries, overtime, bonuses, and benefits accurately.
• Handled procurement of stationery, groceries, and PPE.
• Organized meetings, prepared sales packs, and board packs.

• Provided full PA support, managing diaries, appointments, and travel arrangements.
• Assisted with management reporting, and created PowerPoint presentations and Excel graphs
• Processed payroll (weekly, fortnightly, monthly) for all staff, including casuals and contractors.
• Managed personnel files, reconciled staff debtors, and addressed HR and payroll-related queries.
• Processed PAYE, UIF, and SDL payments; reconciled payroll accounts using Accpac.