Personal Assistant / Admin Assistant / Financial Assistant / Assistant Bookkeeper / Secretary / Administrator / Admin Office Manager

• Provided high-level executive support to the Director, managing a demanding schedule, coordinating travel, overseeing reception, handling confidential communication, and acting as a key liaison between leadership, tenants, suppliers, and the sales team.
• Oversaw the administration and financial coordination of a 20-property portfolio, including lease renewals, tenant invoicing, maintenance scheduling, and distribution of statements, ensuring accuracy and timely follow-up.
• Supported finance operations with bookkeeping, audit preparation, and accurate processing of quotations, invoices, and credit notes in Pastel.
• Managed office administration, vendor relations, and sales team coordination with performance tracking.
• Maintained critical databases for inventory, property, sales agreements, and leases to ensure data integrity.
• Prepared professional tenders, presentations, agendas, and minutes for business development.
• Utilised Trello to monitor projects and deadlines and AI productivity tools to enhance correspondence, reporting, and workflow efficiency.

• Provided Executive Support to Directors and Personal Assistant to Sales Manager.
• Managed front-line reception, switchboard, general administrative tasks and diaries.
• Prepared daily production updates, tracked employee production, and handled payroll submissions.
• Administered HR tasks, including contracts, payslips, leave, and employee records.
• Monitored stock levels, coordinated procurement, and updated reports on consumables, PPE, and materials.
• Coordinated with service providers for maintenance, IT, and other office-related services.
• Assisted with monthly target planning, production tracking, and invoice documentation.
• Liaised with departments on maintenance, quality control, and administrative support.

• Organized meetings, events, and training sessions, overseeing logistics and catering.
• Coordinated stock orders from suppliers and managed procurement processes.
• Generated reports using Pastel and maintained inventory and supplier/customer records.
• Handled HR tasks, including personal files, leave reports, and allowances for sales reps.
• Managed office supplies and grocery shopping.
• Recorded and distributed meeting minutes.
• Pulling various reports - Pastel (Daily Sales, GP Reports, Back Orders, Inventory etc)
• Loading New Stock Items, Updating Supplier & Customer Details - Pastel
• Prepared export documents.

• Supported executives and managers with diary, travel, minutes, agendas, and reception.
• Prepared reports, quotations, and purchase orders; performed data capturing.
• Assisted with administrative and sales coordination tasks.

 Supported the following companies:

• ERWAT
• Unilever  
• Seshego Benefit Consulting
• GVK Construction
• Fresenius Medical Care
• Pompa Realty Group
• ABSA 
• Calasca Trading
• Trade Corp

• Managed diary, scheduled appointments, and coordinated meetings/events.
• Handled travel arrangements, including visa requirements.
• Oversaw office consumables and managed procurement.
• Ensured PPE issuance for plant inspections.
• Supervised office housekeeping and meeting room setup.
• Recorded and distributed meeting minutes to the lead team.
• Prepared and organized board packs, agendas, and documents.
• Provided administrative support to the lead team.

• Managed diaries for the MD and FM, scheduling meetings, events, and appointments.
• Typed correspondence, memos, and letters; analyzed sales figures.
• Generated monthly reports, including GP, stock, reconciliations, and shipping invoices.
• Coordinated local and international travel arrangements, including visas and accommodations.
• Supported the sales team and managed company collateral.
• Prepared executive presentations and recorded/distributed meeting minutes.
• Managed archives and backup documentation.

• Provided full PA and secretarial support to the National Sales Manager and the sales team.
• Managed complex diaries, meetings, and travel arrangements including accommodation, catering, and logistics.
• Compiled and distributed sales packs, presentations, and monthly performance reports for regional managers.
• Assisted in preparing and analysing sales statistics, budgets, and executive reports.
• Coordinated national sales conferences, workshops, and events.
• Handled all correspondence, documentation, filing systems, and procurement with confidentiality and accuracy.
• Acted as first point of contact by managing reception and front-office duties when required.
• Performed data capturing, report generation, and analysis to ensure smooth national sales operations.

• Provided full PA and secretarial support to the National Sales Manager and the sales team.
• Managed complex diaries, meetings, and travel arrangements including accommodation, catering, and logistics.
• Compiled and distributed sales packs, presentations, and monthly performance reports for regional managers.
• Assisted in preparing and analysing sales statistics, budgets, and executive reports.
• Coordinated national sales conferences, workshops, and events.
• Handled all correspondence, documentation, filing systems, and procurement with confidentiality and accuracy.
• Acted as first point of contact by managing reception and front-office duties when required.
• Performed data capturing, report generation, and analysis to ensure smooth national sales operations.

• Assisted Executive MD and National Admin Manager with administrative tasks.
• Managed diary, typing, filing, and all travel arrangements.
• Organized meetings and prepared sales and board packs.
• Processed payroll (weekly, fortnightly, monthly) for all staff, including casuals and contractors.
• Calculated salaries, overtime, bonuses, and benefits accurately.
• Handled procurement of stationery, groceries, and PPE.
• Organized meetings, prepared sales packs, and board packs.

• Provided executive PA support, diary management, and office administration.
• Performed payroll processing, reconciliations, and data capturing.
• Prepared financial and Excel reports for management.