Creditors Clerk

• Reconcile supplier statements with the company's records to ensure accuracy and resolve any discrepancies in a timely manner
• Process and verify invoices from suppliers for payment, ensuring correct coding and authorization
• Prepare and process payment batches for approved invoices, including electronic transfers and cheque payments
• Monitor and follow up on outstanding invoices, contacting suppliers as needed to resolve payment issues
• Maintain accurate and up-to-date records of accounts payable transactions in the accounting system
• Assist in month-end closing activities, including preparing accruals and reconciling supplier accounts
• Collaborate with the procurement team to ensure accurate and timely recording of purchases and payments
• Assist with budgeting and forecasting by providing historical data on supplier transactions
• Strong attention to detail and accuracy in processing financial data
• Excellent organizational and time management skills to manage multiple tasks efficiently
• Proficiency in using accounting software and Microsoft Excel for data entry and analysis
• Knowledge of accounting principles and practices relevant to accounts payable functions
• Strong communication skills to effectively interact with suppliers and internal stakeholders
• Ability to work independently and as part of a team to meet deadlines and achieve departmental goals
• Familiarity with the fresh food market industry and its unique challenges in managing creditors' accounts

Position: Buyer

Sourcing, purchasing, and negotiating the best possible prices for raw materials, components, equipment, and supplies needed for production. 

Duties will involve working closely with suppliers to ensure on-time delivery of quality materials while maintaining cost efficiency

Collaborate with various departments such as production, quality control, and logistics to

Resolve any issues or discrepancies with vendors regarding orders, deliveries, or invoicing.

Stay up-to-date on industry trends, market conditions, and pricing fluctuations to make informed purchasing decisions.

Participate in supplier evaluations and performance reviews to maintain strong relationships with key vendors.

Coordinate with logistics and warehouse teams to optimize shipping and receiving processes and minimize lead times.

Contribute to cost-saving initiatives and process improvements to enhance overall efficiency in the procurement function.

Strong negotiation skills to secure favorable pricing and terms with suppliers

Creditors

Reconcile supplier statements with the company's records to ensure accuracy and resolve any discrepancies in a timely manner

Process and verify invoices from suppliers for payment, ensuring correct coding and authorization

Prepare and process payment batches for approved invoices, including electronic transfers and cheque payments

Monitor and follow up on outstanding invoices, contacting suppliers as needed to resolve payment issues

Maintain accurate and up-to-date records of accounts payable transactions in the accounting system

Assist in month-end closing activities, including preparing accruals and reconciling supplier accounts

Collaborate with the procurement team to ensure accurate and timely recording of purchases and payments

Assist with budgeting and forecasting by providing historical data on supplier transactions

Payroll

Capturing weekly and month payroll

Distribution payslips

Queries

Deductions UIF, Paye etc

Reconciling payroll

• Responsible for enhancing company profits by acquiring suitable goods at a competitive price through sensible planning and careful purchasing.
• Negotiating account terms with suppliers
• Negotiating prices, quantities, and delivery timescales
• Sourcing suppliers by various means.
• Ensuring that products are delivered on time.
• Considering customer demand, price, quality, and availability before planning
• Analyzing consumer buying patterns and predicting future purchases
• Keeping up accurate buying reports
• Developing effective working relationships with our suppliers
• Developing new supplier relationships
• Receiving PODs from stores, ensuring accuracy of quantities supplied and accurate pricing on invoice.
• Entering goods received on computer.
• Batching of PODs with relevant invoices received from supplier.
• Reconcile accounts and loading of payments on bank system, for release.
• Allocating payments on the system after payment has been released to supplier.
• Forwarding of payment advise to creditor.
• Balancing of age analysis monthly.
• Arranging BOPs for imports after placing order with overseas supplier

• Generating orders for raw material on Pastel.
• Negotiating with each supplier/vendor regarding prices, delivery date, and quantity available.
• Processing all relevant documents to reconcile accounts.
• Doing weekly wages on Pastel Payroll.
• All monthly returns to be done online every month (Provident Fund, Sick Leave, bargaining levy and Numsa), updating existing spreadsheets.
• Invoice customers (Pastel).