Payroll Administrator,supervisor,manager and HR administrator

• Processing of monthly paid salaries of temps and permanent employees (3200) on Sage VIP Premier for different payrolls/branches.
• Print and distribute payslips for different Departments/branches monthly.
• Handle telephone, email queries, and assist employees with any payroll related queries.
• Complete UI-19, salary schedules and certificate of service for terminated employees.
• Loading of salaries and manual payments on bank/net cash system monthly and Nedbank and Sage Netcash.
• Doing the quarterly stats reports and submitting to STATS SA.
• Third party reconciliation and payments before the 7th of each month.
• Complete statutory reports for Financial Manager monthly.
• Processing of all garnishees, maintenance orders loans and salary advances.
• Submission /declarations of the employees UIF file on department of labour portal monthly.
• Guiding Payroll Assistants with daily payroll processing and checking the inputs that they have done and helping payroll manager with the monthly reports

• Processing of 1000 monthly paid salaries on VIP Premier Payroll for different branches
• Liaising with Logistics Bargaining Council(NBCRFLI)
• 200 weekly Wages paid NBC employees.
• Processing of all garnishees, maintenance orders loans and salary advances
• Help new employees to fill in the Medical Aid and explain the different plans and how much will be deducted from their salaries. Administering of Liberty Group Life and Medical Aid for new employees on VIP Premier Payroll and send the completed forms to Liberty Life and Discovery. Inform medical aid about resigned employees.
• Reconciling of Medical Aid and Liberty Group Life statements with the Payroll reports to ensure the accuracy of deduction from the employees is balancing before the final salary payments.
• Doing payroll for our branches in  African countries, Zimbabwe and Zambia 
• Processing of Weekly and monthly paid employees leave on Payroll.
• Processing of all garnishees, maintenance orders, loans and salary advance
• Preparing employment equity reports
• Filling of all weekly and monthly reports and do system backup and roll over to a new month for start of payrolls.
• NBCRFI leave submission online for employees taking leave and process on VIP Premier Payroll.
• Liaison with Operations, Finance department and 3rd parties with the payroll queries.
• Assist with monthly reports, submit the returns to NBCRFI and payments.
• Report writing, ODBC and importing of salaries.
• Getting all BEE requirements prepared and ensuring we will achieve correct points
• Complete Statutory reports for Financial Manager on a monthly basis. 
• Third party reconciliation and payments on the 7th of each month.
• Do weekly and monthly earnings, deductions and company contributions (Costing report) for Financial Manager.
• Exporting of salaries into General Ledger accounts on Quasar for Finance to reconcile.
• Print and distribute payslips for different Departments on weekly and monthly.
• Print and distribute monthly company newsletters
• Print all monthly and weekly reports, do filling and check personnel files.
• Handle telephone and email queries and assist employees with any payroll queries.
• Complete UI-19 and salary schedule forms for terminated employees
• Handle administration, new hire starter pack, application forms, medical and benefits forms etc.
  Maintain employee’s personnel records/files, leave and sick leave register.
• Produce statistical information for Management monthly reporting.
• Adhere to all company policies, rules and regulation in all activities.
• Perform any reasonable ad hoc tasks and duties required by management.

To effectively complete the Full Weekly Payroll Administration Function for all the Branches / Subsidiaries. To collate, check and process the payroll inputs and payslips for all Wage and Casual employees. To effectively handle all PayrollAdministrative queries for all branches.
Administration of medical aid, MIBFA provident fund, SAFRICAN insurance and claims thereof etc. according to the rules of the relevant bodies
Export clock in data and submit timesheets to relevant supervisors in order for discrepancies to be addressed
Compile final timesheet with data received, capture or Import data onto payroll system
Collect relevant information and data for payroll purposes
Dealing with ongoing queries
Print, sort and distribute payslips as per defined processes and deadline dates
Reporting

Compilation of all ad-hoc reports as requested.
Compilation of all weekly and monthly statistical information relating to the ambit of the payroll function
Ensure correct filing of reports
Compliance

Adhere to relevant legislation as it applies to the payroll function
Submit and file statutory reports e.g. UIF, tax
Financial

Compile weekly and monthly reconciliations and submit to relevant parties
Balance deductions and payments against final reconciliation
Make necessary deductions from salaries/wages and make required payments to relevant parties e.g. Medical aid, union, bargaining council
Reconciliation of General Ledger
Inherent Requirements:
Matric
Full knowledge of VIP, Timeline and related software
Payroll related tertiary qualification an advantage
Minimum 10 years experience as a Wage Administrator
Ability to work under pressure with minimum supervision
Strong Computer Skills - full MS Office
Strong administrative skills
High Attention to detail
Full Knowledge and understanding of payroll (weekly / hourly)
Knowledge and understanding of the industry’s bargaining council is preferred (MEIBC)
Familiar with union negotiations
Excellent interpersonal & communication skills are essential i.e. verbal and written
Experience on VIP Premier

• Processing of 150 monthly paid salaries on VIP Premier Payroll for Head
• Liasing with Logistics Bargaining Council
• Office employees and 300 weekly Wages paid NBC employees.
• Processing of all garnishees, maintenance orders loans and salary advances
• Help new employees to fill in the Medical Aid and explain the different plans and how much will be deducted from their salaries. Administering of Liberty Group Life and Medical Aid for new employees on VIP Premier Payroll and send the completed forms to Liberty and Discovery. Inform medical aid about resigned employees.
• Reconciling of Medical Aid and Liberty Group Life statements with the Payroll reports to ensure the accuracy of deduction from the employees is balancing before the final salary payments.
• Dealing with African countries
• Doing Addendum letters for promoted employees and file them.
• Processing of Weekly and monthly paid employees leave on Payroll.
• Processing of all garnishees, maintenance orders, loans and salary advance
• Preparing employment equity reportses
• Complete UI-19 forms and service letters for terminated employees.
• NBCRFI leave submission online for employees taking leave and process on VIP Premier Payroll.
• Liaison with Operations, Finance department and 3rd parties with the payroll queries.
• Assist with monthly reports, submit the returns to NBCRFI and payments.
• Report writing, ODBC and importing of salaries.
• Getting all BEE requirements prepared and ensuring we will achieve correct points
• Complete Statutory reports for Financial Manager on a monthly basis. 
• Third party reconciliation and payments on the 7th of each month.
• Do weekly and monthly earnings, deductions and company contributions (Costing report) for Financial Manager.
• Exporting of salaries into General Ledger accounts on Quasar for Finance to reconcile.
• Print and distribute payslips for different Departments on weekly and monthly.
• Arrange training for staff for BEE - Metal Industry pension fund return/claims/queries
• Print all monthly and weekly reports, do filling and check personnel files.
• Handle telephone and email queries and assist employees with any payroll queries.
• Manage the relationship with preferred recruitment agencies.
• Draft offer letters/ Contracts for newly appointed employees in line with HR Manager’s instruction and make files.
• Handle administration, new hire starter pack, application forms, medical and benefits forms etc.
  Maintain employee’s personnel records/files, leave and sick leave register.
• Produce statistical information for Management monthly reporting.
• Adhere to all company policies, rules and regulation in all activities.
• Perform any reasonable ad hoc tasks and duties required by management.

• Computer Package - VIP
• 500 staff members
• Import net salaries of approximately R5 million on a monthly basis. 
• Reconcile statutory deductions and payments and staff benefits. 
• HR Administering and payroll for Crossborder -Swaziland, Maseru and Botswana.
• Writing the cheques for third part payments and give them to the Directors to 
• sign and courier them.
• Balance tax year end PAYE reconciliations on a monthly basis, VIP system totals 
• e-filing system 
• Administering of all Garnishees, Loans and Advances.
• Help new employees to fill in the Medical Aid and Provident fund forms
• explain the different plans and how much will be deducted from their salaries
• Administering of Pension/Provident Fund and Medical Aid for new employees on >Payroll 
• Send the completed forms to Discovery and Liberty and submit 
• Withdrawals forms for resigned employees to Liberty and Discovery.
• Reconciling of Medical Aid and Provident fund statements with the Payroll reports to ensure the accuracy of deduction from the employees is balancing before the final salary payments.
• Complete UI-19 forms and service letters for terminated employees.
• NBCRFI Leave submission online for employees and capturing on VIP.
• Loading of automated and manual payments on of EFT system, ABSA Cashfocus.
• Create payslip, 
• Print and distribute to employees on site and courier to the different Depots.
• Maintenance and printing of monthly reports and filing.
• Third party reconciliation and payments on the 7th of each month.
• Statutory Returns: PAYE, UIF, SDL, SARS 
• Exporting of Salaries into General Ledger Accounts on ACCPAC and Pastel Systems 
• at the end of the month for Financial Manager to reconcile.
• Quarterly Stats SA reporting.
• Write monthly earnings, deductions and company contribution report for Business 
• Analyst Manager for the NBCRFI employees.
• Do the Export on VIP Payroll for NBCRFI and RFLIPF monthly returns 
• Payments on the 19th of each month and submit to the Council with proof of payment
• Updating of Employment Equity, Skills 
• Development and Personnel History records on the payroll and printing reports for HR.
• Printing all monthly reports, do the filing and check the personnel files.
• Do the system backup, start new period. 
• Handle telephone, email queries and assist employees with any Payroll queries

• Adding new and termination of the employees on the payroll. 
• Administering the timesheet/ clocking system and importing data into the VIP payroll system
• Processing of weekly wages, monthly salaries and leave transactions.
• Printing the payroll reports for payments and filing. 
• Transferring of wages and salaries nett payments through EFT.CAMS file.
• Printing and issuing employees payslips.
• Administering of Pension, Medical Aid and Garnishees.
• Printing month end reports, UIF submissions and Exporting of General Ledger Accounts into the Accpac system.
• Make payments for Tax, UIF and SDL to SARS and pay the third parties at the end of the month.
• Administering and updating of Employment Equity, Skills Development and Personnel History records on the payroll and printing reports for HR Manager.
• Compiling the Company Stats quarterly and send the reports to Department of Labour.

• Adding new employees on the payroll system and termination of employees.
• Processing of weekly wages and monthly salaries on the payroll system.
• Updating payroll records and producing payroll reports, and balancing of payroll runs
• Administering the timesheet system and importing data into the payroll system
• Doing garnishees and Filing the reports.