Treasury Officer

• Collecting all data for Wages and Salaries from the different divisions (9 Monthly companies +-500 employees, 2 Weekly companies +- 200 employees and 2 Bi-weekly companies +-200 employees  ) for processing
• Importing hours into VIP payroll
• Processing of new engagements, Terminations, Increases, commissions and Overtime
• Updating personal data leave forms, sick, family responsibility leave, transfer of employees between departments and branches.
• Input of deductions e.g. court orders, maintenance orders, union, Medical aid deductions, Provident/Pension fund and loan payments.
• Printing of payslips and distributing it to the relevant department.
• Successfully handling queries and keeping monthly and weekly input files up to date.
• Loading the salaries on the bank for management to release.
• EMP201 submissions
• EMP501 Submission (Year end and Midyear)
• IRP5
• Equity reports
• 12 Month reports
• History reports
• Record keeping of input received
• Pulling statements of accounts off SARS to make sure that all SARS payments are up to date and nothing is being owed to SARS

• VIP Premier– full payroll function (including the capturing of the employee information)
• Loading of employees
• Per Diems
• Pro Rata
• Leave days
• Tips
• Travel Reimbursement
• Discovery – filling in discovery forms and emailing them to discovery
• Filing- Filing of the new employee’s documents
• Loading Increases – when employees get increases here at WHC we have to recreate a whole new contract
• Rural allowance – we have a rural allowance of 10% or the employees pay
• End of contract and terminations
• Acknowledge of Debt (AOD) – if the employee owes the company money
• Fix term to perm
• Getting tax numbers
• Working with 3 different companies – I pay Botswana, Sandton and Durban.
• Employment confirmation
• Reporting – doing all the Month end reports (Batch import, Consolidated Audit, Strength report, General Ledger (excel and PDF), UIF submit, Corecon,EMP201 Detailed report as well as Summary report, Leave Report and Payslips

• Cash Flow – Collecting information regarding the stores cash flow from all trading divisions
• Report Proposed payments to CEO
• Loading Payments on Bank – Nedbank, FNB and Absa
• Travel – Booking flights as well as booking accommodation
• Administration Duties – Filing, Assisting trading stores with requests from Banks & Assisting head office with book keeping
• Rebates – Making sure suppliers are paying their rebates as well as loading them on Pastel
• Banking – Pulling all monthly reports on all the banks

• VIP – completing of all the VIP functions e.g. any per diem’s, loans, savings, fine, petrol usage, Cell phone deductions, Making sure that all new employees have been loaded correctly by HR, etc.
• ESS- Approving of all leave after managers have approved, making sure all claims are correctly applied for, making sure all sundry claims have slips, making sure any employment movement is fixed on ESS as well as loading payslips at the end of the month.
• Log Books – receiving log book KM from the Office staff and loading them into an excel spreadsheet and then merging them off to the correct employee.
• Cell phone deductions – Getting queries of whose cell phone was used for business and whose was used for personal and then deducting them accordingly.
• Sales Comm – Receiving Sales invoices from Management loading them onto a Excel spread sheet and then adding the 15% and then going onto ACCPACC and fining the invoices for the employees and checking if they have VAT (if not removing the 15%), then going back to ACCPACC and making sure the invoices have been paid and if they have been paid, then paying the employee as per the spreadsheet.
• Technical Comm – Receiving it from management and then loading them onto VIP.
• Discovery – receiving the Discovery information from Discovery and loading the information onto VIP as per the sheet (Medical aid and Vitality as well as how many dependants they have and if the information changes then I need to change everything).
• GroupLife – making sure GroupLife balances at the end of the month to the spreadsheet we receive.
• 10X – Loading new employees on 10X (Pension fund).
• Month End Reports – pulling all month end reports E.g. EMP201, Payslips, E&D, Recons, Grouplife, Medical Aid, 10X
• ACCPACC – at the end of the month loading General ledgers onto ACCPACC, loading Travel deductions onto ACCPACC, as well as loading Sundry claims on ACCPACC.
• Number of employees on the payroll - +- 300

• Sage 300 – full payroll function on sage X3 (including the capturing of the employee information)
• Loading of employees
• Per Diems
• Pro Rata
• Withdrawal’s – Alexander Forbes withdrawal claims
• Discovery – filling in discovery forms and emailing them to discovery
• Checking work- Checking the loaded employees that the other payroll ladies have done
• Filing- Filing of the new employee’s documents
• Loading Increases – when employees get increases here at WHC we have to recreate a whole new contract
• Loading long service awards – Employees get a payment for working at the company for a certain amount of years and we have to calculate tax and all to make sure they aren’t taxed on their long service award
• Rural allowance – we have a rural allowance of 10% or the employees pay
• End of contract and terminations
• Acknowledge of Debt (AOD) – if the employee owes the company money
• Fix term to perm
• Getting tax numbers – Going onto SARS website and applying for tax numbers

• Carving Cakes 
• Making sculptures for the cakes 
• Decorating the cakes

• Shaw Controls Wages – with expansion to other divisions in process.
• Keep record of the Learner time sheets, overtime, sick leave and study requirements on ESS.
• Monitor and forward the time sheets of the contractors at the divisions (including cleaner’s drivers, etc) and forward the information to the external service suppliers.
• Capturing of sick notes, leave forms and Compassionate leave forms. 
• Capturing of missing Hours onto Jarrison Times. 
• Pulling hours from Bio Star into Jarrison Times. 
• Printing of Time sheets and distributing them off to supervisors in the Factory. 
• Recapturing of the time sheets once they have been completed. 
• Import the hours on to VIP capture all overtime & absenteeism on VIP also capture changes to bank, donation savings, garnishee, staff loans, advances, insurance’s e.g. Sanlam, Liberty Life, Metropolitan, funeral policy e.g. Safrican, medical aid, maintenance order.
• Prepare the weekly reports and create the bank file’s (net wages & savings)to send to Management for Payment and to update the Journal every week
• Back up the weekly payroll before roll over to the next week.
• Print the absenteeism for the week
• Updating of the shift schedule.
• Performing and submitting the Month End reports including Statutory, financial and Exco reports.
• Weekly Analysis for submission to factory managers. 
• Monthly Analysis for submission to factory managers and Exco.
• YTD analysis for Monthly and Weekly. 
• Industrial Council reporting for Weekly and Monthly. 
• Returns for the weekly and Monthly (excel spreadsheet with all the Employees deductions). 
• Excel spreadsheet Calculation of bonus and Leave pay. 
• Creating journals based on the payroll. 
• Reconciling of deductions and payments made from hourly paid employees. 
• Loading of Sick notes on VIP.
• Union and third-party feedback.
• Reception Duty 
• Answering the phone 
• Helping the clients 
• Admin and filing

Receptionist
2014/08/04 – 2014/08/29

• Reception Duty 
• Answering the phone 
• Helping the clients 
• Admin and filing