SHEQ Manager

SHEQ Strategy / SHEQ Management:
Develop the SHEQ Strategic Plan and ensure implementation.
Provide strategic and change leadership.
Ensure that Quality Management processes are implemented and maintained.
Ensure the successful maintenance of the Quality Management Certification.
Monitor and maintain the SHEQ Management Systems.
Update and report on monthly Group requirements.
Conduct Root cause analysis and drive the implementation of corrective actions.
Monitor internal and external failure rates and facilitate problem-solving exercises.
Conduct process reviews and implement improvements.
Drive reduction of waste.
SHEQ Systems and Procedures:

Liaise with other Managers and staff throughout the organization to ensure that the SHEQ management system is functioning efficiently.
Advise on changes and recommendations on implementation of changes by providing training, tools and techniques to enable others to achieve the desired standards.
Define quality procedures in conjunction with operating staff.
Set up and maintain controls and documentation procedures.
Monitor performance by gathering relevant data and producing statistical reports.
SHEQ Audits:

Conduct internal system audits.
Ensure 1st/2nd Party ISO 9001:2015 System Audits;
Conduct supplier audits and implement Supplier Quality Development when deemed necessary.
Continuous Improvement:

Benchmark SHEQ processes against Best Practices.
Drive the continuous improvement of supplier quality performance.
Establish and review annual Quality, Health, Safety & Environmental improvement plans to ensure the continuous improvement targets & objectives in line with all plants.
Staff Management:

Manage day-to-day activities of the SHEQ team in a way that encourages teamwork and optimal performance from all.
Compile Individual Development Plans and facilitate individual career path planning.
Conduct Performance reviews and manage substandard performance.

Team Management:

• Co-ordination of SHEQ team duties
• Performance management, training and coaching of team
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Quality Assurance:

• Maintaining and improving the QMS
• QMS Management representative
• Assist department managers with the development and maintenance of departmental procedures, work instructions, policies and procedures.
• QMS document control
• Monitoring QMS effectiveness and performance
• Organize and facilitate QMS management review meetings
• Conduct internal audits
• Monitor and improve NCR system
• Auditing completed NCR’s and implemented actions
• Ensuring corrective actions were recorded in ensuring they were audited and closed off
• Maintaining the company’s SOP system
• Attend war room meetings

Health, Safety & Environment

• Maintaining health assessments and records. To assist in achievement of the outlined EHS Department’s KPI’s
• Develop, maintain and implement the required legal and SHE standards in line with world class requirements
• Provide input into developing and vetting of procedures to ensure that all work practices are conducted safely and ensures all hazards are identified and controlled.
• Collect statics required for providing EHS reports.
• Coordinate Safety meetings, safety rep books and distribution of minutes of meetings.
• Intervene and lead where required to ensure adherence and participation in organisational EHS requirements.
• Coordinating safety related training
• Represent company management in statutory/regulatory inspection events, and during planned audits.
• Incident and accident investigations
• Handling of WCA claims
• Risk assessments
• Legal compliance audits
• Developing toolbox talks
• Ensure good housekeeping in general by managing the sub-contracted cleaners

Covid Administrator:

• Conducting risk assessment and screening all staff and visitors for covid symptoms.
• Implementing covid policies and protocols.
• Ensuring social distance measures are implemented and adhered to.
• Ensuring sufficient covid PPE and sanitizers are available to all staff and visitors. Reporting positive covid cases to DOL.
• Tracking and tracing when a positive covid result was detected.
• Drafting and submitting employee vulnerability reports.
• Arranging fogging and disinfecting of premises in the event of a positive covid test result.
• Ensuring that housekeeping and hygiene practices are adhered to.
• Monitoring the cleaning crew to ensure premises and touch points are disinfected at regular intervals throughout the day.
• Creating covid, mental health and covid fatigue awareness.

Facilities Management:

• Ensuring good waste management in general by managing the sub-contracted waste management company.
• Ensuring good housekeeping in general by managing the sub-contracted cleaner.
• Ensuring facilities are maintained and poses no health and safety risk by managing the sub-contracted construction company.
• Eliminating security risks by managing sub-contracted security company.

EHS Manager:

• Maintained health assessments and records.
• Assisted in the achievement of the outlined EHS Department’s KPI’s.
• Developed, maintained and implemented the required legal and SHE standards in line with world class requirements.
• Provided input into the developed and vetting of procedures which ensured that all work practices were conducted safely and ensured all hazards were identified and controlled.
• Collected statics required for providing EHS reports.
• Coordinated Safety meetings, safety rep books and distributed minutes of meetings.
• Intervened and led where required to ensure adherence and participation in organisational EHS requirements.
• Coordinated safety related training.
• Represented company management in statutory/regulatory inspection events, and during planned audits.
• Conducted incident and accident investigations.
• Handled of WCA claims.
• Conducted risk assessments and legal compliance audits.
• Developed toolbox talks and ensure good housekeeping in general by managing the sub contracted cleaners.

Personal Assistant / HR Administrator

• Compiled, maintained and updated task specifics, relating to: Risk Assessments, Safe
• Operating Procedures, MSDS Data files, Legal Appointment letters, Competency letters,
• Method statements, Training matrix, Improvement reports, SHE Stats, COID Claims,
• Monthly SHEQ Newsletters, Annual company medicals, Vendor Applications and Internal SHE Audits.
• Took and distributed Minutes of SHEQ meetings.
• Attend to BBBEE Queries and SHE related queries.

• Diary management on MS Outlook
• Scheduling of meetings
• Minutes of meetings
• Compiling letters, faxes, e-mails
• Creating powerpoint presentations
• Compiling weekly service schedules
• Compiling monthly high cost reports
• Maintaining vehicle history files
• Stationery requisitions and orders
• License renewals
• Distributing Traffic fines and follow up on payment
• Updating fleet list
• Capturing day to day costs
• Submit monthly expense claims
• Record keeping
• Filing

Logistics Administrator/PA Enviroserv (Port Elizabeth)

• Preparing all VOR’ s and Key Indicators
• Compiling monthly Technical Report
• Preparing drivers files and capturing information
• General admin for Operations and Maintenance departments.
• Stationery requisitions and orders.
• Compiling and typing of various internal and external correspondences.
• Customer liaison, scheduling of meetings with internal and external stakeholders.
• Follow up on and resolve queries relating to the fleet.
• Ensure the smooth running of the company fleet by means of daily monitoring of the fleet.
• Insurance liaison
• SHEQ issues relating to the Logistics Department
• Travel arrangements
• Distributing Traffic fines and follow up on payment

SHEQ Administrator Enviroserv (Port Elizabeth)

• Administrative tasks for the Maintenance of ISO 14000 and Company Safety, Health, Environmental & Quality System Document issue control register

Typing and distribution of:

• NCR’ s
• Management Programs
• Work Instructions
• Preparing Purchase requisitions

Maintenance and Updating of:

• NCR Register
• MP Register
• Taking, preparing & distributing Minutes of SHE meetings
• Formulating slideshows for presentations
• Follow up on outstanding NCR’ s
• Preparing & submitting annual and monthly reports, statistical reports and statistical graphs
• Follow up on expired Letters of Good Standing and Contracts from service providers
• Quotations and bookings for training
• Send notification to people selected for training
• Travel arrangements

Typing and distribution of:

• letters
• Advertising pamphlets
• Catalogues
• e-mails
• Faxes
• Contracts
• Minutes
• SMS messages
• Diary management
• Travel arrangements
• Formulating slide shows for presentations
• Updating the BKB Properties Website
• Liaising with customers

Answering Switchboard (4 lines)
Drawing up and typing of:
Letters
Legal documents
Contracts
Faxes
Dictaphone typing
Faxing
Filing
Diary keeping
Diarising files
Liaising with clients
Arranging appointments
Attending to telephone enquiries
Petty cash control
Issuing receipts for payments