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Candidate:
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59696
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Available:
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Available
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Location:
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Ekurhuleni (East Rand)
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Gender:
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Female
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2
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Candidate
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Neg
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Negotiable
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1 Calendar Month
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White
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42
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59696
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Diploma
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Travel & Tourism
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Travel and Tourism Diploma:Introduction to computers, Access, Microsoft word, Outlook, Internet, Customer Care Tourism,, Marketing , Geography , Fares within Africa, International fares and ticketing, Travel agency operations. BSP overview, Tourism Industry, Developing a visitor’s attraction, Presentation of tourism products and services. Galileo.
CAA Licence:Cabin Crew Licence - 100 per achieved
Executive Support :The corporate environment and executive support, Advanced executive administrative support, Effective communication and conflict management, Advanced computer practices, Written communication and presentation skills, The fundamentals of financial management, Corporate project and events management, Leadership and people management, Staff training and development, Self-management skills
Grade 12:Afrikaans, English Geography, Statute Law, Introduction to Criminology, Ethnology
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Adobe,Adobe Flash,Adobe Photoshop,Artificial intelligence (AI),E-Mail,Email Campaign Management,Facebook Ads,Galileo,Google AdWords,Google Analytics,Google sheets,Microsoft,MS Access,MS Excel,MS Explorer,MS Outlook,MS PowerPoint,MS Projects,MS Visio,MS Word,Office,Quickbooks,SAP,Trello,Typing 80 w.p.m.,Wordpro
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Technology, Information and Internet : Executive Assistant & Projects Administrator From 2024-03 To Current
Duties
- Provide strategic EA and operational support to up to five international clients simultaneously through a remote executive assistant platform.
- Deliver high-level support across London, Ireland, Oslo, Amsterdam, North Carolina, and Florida, coordinating with founders, CTOs, and senior leaders in fast-paced, cross-border environments.
- Serve companies in diverse sectors including fintech, venture capital, HR technology, logistics intelligence, healthcare, deep tech, and startup incubation.
- Manage complex calendars, travel logistics, investor relations, board meeting prep, and confidential documentation across multiple time zones.
- Lead project coordination and process optimization across legal, finance, and product operations, ensuring seamless execution and stakeholder alignment.
- Administer and optimize workflows using platforms such as Asana, Notion, Slack, Google Workspace, Airtable, Spendesk, TravelPerk, Moss, Juro, Expensify, JumpCloud, BambooHR, Jira, Confluence, Microsoft Office, and Toggl.
- Effectively utilize AI tools to enhance collaboration, automate tasks, and anticipate executive needs.
- Committed to continuous learning through webinars and professional development, including numerous LinkedIn courses focused on digital tools, emotional intelligence, and strategic support.
Transportation - Logistics : Executive Assistant / Travel Coordinator From 2022-08 To 2024-03
Duties
- Providing Key administrative high-level support to the business and sixteen of its EXCO Members
- Managing Schedules & Calendars
- Preparing and editing docs
- Conducting research, analysing data & provide valuable insights.
- Book All travel for Aramex SA (Pty) Ltd (+- R300k travel a month) Domestic, Regional and International - All arrangements from per diems, foreign exchange, Visa's , Invitation letters and all documents required for travel adhering to all policies
- Travel support whilst staff are travelling in case of any changes or emergencies be on standby when staff travel
- Travel Recons/Reporting, expenses and Debit and Credit card recons and ensuring everything aligns with our company travel policy
- Implemented consistent processes for Travel and expenses and maintained relationships with all vendors, renegotiating rates when applicable and ensuring we get the best services possible
- Event Management. Managing all functions (EXCO monthly, Team building, monthly staff spotlight events, Yearend functions, Awards evenings etc.) EXCO Breakaway session and Branch Manager events
- Leasing with Clients, Vendors, and staff, enhancing smooth business operations.
- Minutes of the board meeting – monthly
- Streamlining processes, prioritizing tasks, and ensuring all deadlines are met.
- Facilitating effective communication channels, ensuring information flows smoothly and everyone is informed and aligned.
- Office purchases and management
- Onboarding of new Vendors/Suppliers building relationships with vendors
- Regular Cost saving analysis to ensure we are always getting the best prices and service from Vendors.
Telecommunications : Virtual Executive Assistant From 2019-01 To 2022-08
Duties
- Book All travel
- Travel Recons/Reporting, expenses and Debit and Credit card recons
- Reporting
- Property Management & Planning
- Accounts, Expenses general financial administration
- Compiling and researching for training materials and in general
- Full Administration assistance
- Market research
- Create Presentations
- Booking travel and accommodation
- Responding to calls and emails
- Upkeeping of spreadsheets and all online records
- Diary Management
- Controlling, updating, and managing social media accounts
Advertising : Executive Secretary From 2017-09 To 2018-09
Duties
- Provided high level administrative support and professional executive assistance, to support the effective functioning of the organization.
- Coordinated all domestic and international company travel for fifty staff, including issuing, maintaining travel costs, and managing related purchase orders.
- Managed five diaries and performed personal duties for the CEO, ensuring to identify and address personal and professional needs.
- Arranged and organized all functions or events such as monthly directors meeting, supplier meetings, staff functions and awards functions. Preparation for all meetings including board / meeting packs.
- Assisted in preparing presentations and provided support for major pitches.
- Reconciled monthly expenses for both the CEO and MD.
Construction : Executive Secretary From 2016-02 To 2017-08
Duties
- Provided clerical and administrative support to optimize workflow procedures and ensure effective functioning of the company.
- Responsible for marketing and advertising, including designing and placing all adverts, designing the logo, and ordering marketing material, social media upkeeping.
- Compiled quotes and processed invoicing for suppliers and clients.
- Actively contributed to the effective management of project pipelines
Telecommunications : Project Administrator From 2015-08 To 2016-01
Duties
- Completed a telephonic due diligence exercise for six hundred Telkom sites country wide.
- Coordinated and updated relevant documentation regarding the physical device rollout, and compiled proposal and pricing of all sites and devices.
Retail - Wholesale : Executive Secretary From 2014-07 To 2014-11
Duties
- Performed general administrative and office management duties, including coordinating diaries, procuring office supplies, and typing confidential reports.
- Actioned all management payments and reconciled expenses.
- Compiled monthly Business Review and weekly management meeting minutes.
- Prepared, processed, and distributed Business Review (content) packs.
- Assisted with all counterfeit cases, liaising with lawyers, and settling payments.
- Managed all travel arrangements for Polo SA staff.
- Maintained the leave schedule.
- Coordinated and supervised the company driver.
- Nominated as the onsite First Aider.
Medical Practice : Personal Assistant / Office Manager From 2010-02 To 2014-06
Duties
- Performed administrative, financial clerical and reception duties, ensuring the smooth running of the practice.
- Updated and maintained all records and compiled reports and meeting minutes.
- Formatted and edited all out-going documentation and prepared presentations.
- Managed all travel arrangements and related documentation.
- Consulted with Medical Aid companies.
- Managed outstanding accounts.
- Engaged with stakeholders in a professional manner to effectively manage complaints.
- Processed salaries and other payments
Airline - Aviation : Customer Services From 2007-10 To 2010-1
Duties
Ticketing,
Events
Customer Service
Chauffeur Car bookings
Group Bookings
Call Centre
Airline - Aviation : Call Centre Agent From 2003-10 To 2007-10
Duties
Call Centre - Bookings
Fares and Ticketing
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Ekurhuleni (East Rand)
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Kempton Park
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Afrikaans
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English
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Yes
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Ekurhuleni (East Rand), Johannesburg (Incl. Northern Suburbs), Tshwane (Pretoria)
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Yes
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Single
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Available
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Yes
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