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Internet,Pastel,Quattro Pro,MS Projects,MS Explorer,MS PowerPoint,E-Mail,MS Access,MS Visual Basic,Microsoft,MS Outlook,Word Perfect,MS Publisher,MS Word,Windows (basic),MS Excel
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Airline - Aviation : Bookkeeper From 2006-01 To 2006-06
Duties
- Entering & Balancing of General Ledger accounts
- Customer liaison
- Arranging payment for foreign accounts
- Manual & computerised cash books and journals
- Vat returns
- Assist with preparation of documentation for year end and audit
Transporter of hazardous goods : Snr Bookkeeper and Manager of Administration / Accounting From 2006-07 To 2015-04
Duties
- Credit Control
- Customer liaison
- Open new customer accounts
- Control credit limits
- Monitor the Age Analysis
- Monitor changes in account status
- Authorising debit / credit notes
- Reconciling & Authorizing Creditors payments
- Reconciling certain cash book and journal entries
- Stock control
- Stock reconciliation
- Office staff salaries, anniversaries, and bonuses on excel and Pastel – submit to Accountant to do
- Calculations and payment to Sars.
- Calculate commissions, sleep out allowances and bonuses for Drivers per load on Excel and Pastel – submit to Accountant for payments to Sars
- Month end reports – Total Sales, Litres, Repairs & Maintenance, Tyres, etc
- Directly involved with management decisions regarding financial aspects
- Management reports, CPK, CPL, profit & Loss, Stats for electricity consumptions, etc – all
- Presented in graph form and discussed in Management meetings
- Petty Cash Control
- Assist MD with all his work related incoming and outgoing mails and assist him with his personal mails.
- Assist MD with costing on tenders and submission
- Recon Insurance values and fleet numbers
- Recon Loans from financial institutions and update spreadsheet of fleet value.
- Arrange documentation for change of ownerships when vehicles are fully paid for
- Electronic Banking – Payments, entries and recon the bank statements on FNB and Nedbank
- Reconcile Union and Bargaining councils returns and do payments
- Capture provident fund for office staff and do payments
- Staff appraisals done every third month
- Assist HR with admin interviews
- Ensure procedures on documentation trails are followed correctly according to ISO standards
- Assist Creditors clerk with problematic Suppliers when requesting Supplier Evaluation forms
- Assist MD with catering for meetings, audits and Christmas functions
- Authorize expenditure for groceries
- Assist Quality Manger with new procedures, then have to manage and control procedures concerning purchasing, stores, debtors, creditors or any other
- Admin related procedure. Administer quality checks.
- Assist operations dept, debtors, creditors or admin dept’s with any queries or authorizations needed
- Aarto system – deduct off staff wages and do payment of fines and ensure spreadsheet is updated for Audit purposes
- Assist operations department with spreadsheet containing cost information for stats
- Purposes – hours worked, standing time, kilometres, values etc
- Sort out any telephonic or switchboard problems, or new internal extentions with Telkom
- Reconcile and authorize petty cash control with our satellite depots in Rustenburg and Sasolburg.
- Ensure their information on the spreadsheet regarding their expenses and statistics which include kilometres, litres, spillages, etc are correct
- Supervise the purchasing of office equipment
- Purchasing of an IT requirements
- Print reports and manage limits for Office and driver’s cell phone and Telkom’s allowances
- Reconciling and deductions of staff allowances and advances
- Preparations for Oil companies audits with regards to procedures and documentation needed
- Receiving and despatching contracts from Oil companies
- Liaising with Depot managers and or Head office managers on any administration queries
- Arranging accommodation and flights for any staff members attending conferences
- Assisting with budgets per department
Developers of residential and commercial doors : Manager From 1997-05 To 2005-10
Duties
- Credit Control
- Quotations
- Customer liaison
- Establish credit limits and terms
- Open new accounts
- Control credit limits
- Monitor the Age Analysis
- Monitor changes in account status
- Passing of debit / credit notes
- Creditors recons and internet payments
- Buying
- Prepare Budgets
- Manual & computerised cash books and journals
- Stock control against receiving and despatch
- Supervise analysing of raw materials and finished goods
- Stock reconciliation
- Costing
- Shipment control
- Salaries and wages
- Uif, Paye returns
- Leave control
- Irp 5 reconciliations
- Service council returns
- Vat returns
- Month end reports i.e. trial balance, income statement, balance sheet
- Signatory in Company cheque book
- Directly involved with management decisions regarding financial aspects
Real Estate - Property Mgt : Reception/Secretary From 1996-05 To 1996-12
Duties
- Reception
- Recon of salaries and wages
- Internet payments of employees
- Basic bookkeeping
Automotive - Motor Vehicles : Receptionist / Secretary / Admin From 1992-02 To 1996-05
Duties
- Reception
- Debtors control
- Creditors control
- Banking
- Manual Bookkeeping to trial balance
- Quotations
- Assisting with repairs to components
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