Category Manager

Responsible for managing and directing the purchasing of all goods and services that the company needs and strategizing to find cost-effective deals and supplies.

Managing Procurement:

• Develop and implement procurement strategies that align with the company's goals;
• Manage the overall direction, co-ordination and evaluation of procurement for the company
• Implement procurement strategies to maintain the security of supply and optimum value for money
• Identify potential suppliers, assess their capabilities and develop a supplier base;
• Actively manage supplier performance based on the quality of product and service, accuracy of supply, supply continuity, lead time analysis and developing corrective actions and strategies to remedy poor performance;
• Implement change and develop new processes to better procure goods and services;
• Contribute to on-going continuous improvement activities, identifying improvement activity and process improvements;
• Perform all contracting activities including pre-qualification, tender management, negotiation and preparation of contracts to obtain best price and service
• Analyze existing procurement spend to identify cost reduction opportunities to achieve financial goals and identify areas for improvement to continually drive performance and business results
• Analyze market and delivery trends to develop procurement technologies and processes that support those trends
• Conduct business review meetings with key stakeholders to assess risk, review future strategies and identify potential cost down and improvement opportunities;
• Evaluate challenges , risks and create mitigating action plans where necessary;
• Build and maintain relationships with key suppliers;
• Negotiate contracts, terms and pricing with suppliers;
• Monitor supplier performance and ensure compliance with contract terms

Purchasing Process:

• Oversee the procurement process, including requisition approval, purchase order issuance and order tracking
• Ensure the timely delivery of goods and services
• Resolve any issues related to orders, such as delays or discrepancies

Budget and Cost Management:

• Manage budgets and monitor expenses ensuring that expenditure is within the budget
• Work closely with the Group Financial Manager to adjust forecasts and budgets
• Monitor SLAs of partners and hold them accountable where necessary
• Analyze market trends to identify cost-saving opportunities
• Implement cost reduction strategies without compromising on quality
• In conjunction with various stakeholders, compile annual OPEX and CAPEX budgets and manage the respective
• budgets in accordance with final approved budgets ensuring that monthly deviations are justified and controlled

B-BBEE:

• Ensure that the B-BBEE scorecard elements are maximized and that the company is compliant;
• Ensure that the B-BBEE requirements in terms of procurement are met and exceeded on an annual basis
• Manage and control enterprise development and supplier development initiatives;

Team Management:

• Foster a collaborative and high-performance work environment
• Safety: Lead and mentor the procurement team
• Manage employees consistently in respect to all employee related policies/procedures and departmental processes
• ensuring that optimum productivity and efficiency levels are achieved in support of the objectives of the department and the company
• Conduct performance management processes according to the annual cycle, as well as employee career pathing and succession planning within the department
• Provide training and development opportunities for team members
• Adhere to all the company’s safety practices and the OHS Act and all associated legal requirements
• Ensure an ongoing clean, tidy and safe work environment in line with legislative requirements
• Ensure that all infringements are reported to the Safety Officer timeously
• Subscribe to best practice implementation and adoption of ISO management standards

• To Plan, organize, direct and coordinate sourcing of Goods and Services of the highest quality at the lowest possible cost and the achievement of the operational excellence strategy to streamline processes, optimize costs, and achieve savings. 
• To deliver high quality service that meet our end user needs through integrated procurement processes initiatives Innovative and collaborative procurement practices to deliver saving and provide effective and efficient procurement across the organization. 
• Deliver qualitative, efficient, and effective commodity strategies based on Total cost of ownership (TCO) principles, driving value beyond cost savings/continuous value. 
• Strategically manage commodity portfolio to drive security of supply, risk mitigation and reduced cost base.
• To Drive continuous improvement initiatives at all levels and function such as Procurement TCO, SHEQ, BBEEE. Consider and balance business- drivers and risks to maintain required material availability at the most optimal landed cost possible.
• Execute sourcing events in accordance with sourcing plan directives.
• Stay up to date with industry, market, process, and technology trends and apply knowledge to investigate potential suppliers as well as conduct evaluations, certification audits, and quality quarantine audits on existing and potential suppliers. Understand changing business needs, analyses spend data, research trends and market dynamics to identify improvement opportunities and recommend new sourcing practices.
• Collaborate with supply chain delivery partners to support operating model entities spend goals, performance standards and output targets are achieved Aid business units in relation to ongoing management of contracts, reviewing contract variations, and supplier exit plans for key suppliers.
• Perform Category Management processes aligned with requirements and adhere to company compliance requirements, SHE practices and operating standards.
• Collectively work with cross-functional stakeholders to develop processes that embed innovation and agility in the category management sourcing process Provide technical expertise by evaluating supplier responses and preparing technical recommendations for supplier award process.
• Support/Perform issue resolution processes of supplier service and quality issues Build and maintain effective relationships with internal and external stakeholders to ensure successful implementation of commodity strategies in Operating model entities and identify enhancement opportunities Manage strategic supplier relationships and develop negotiation plan based on intelligence provided in sourcing plan.
• Execute sourcing events in accordance with sourcing plan directives.
• Negotiate contractual agreements based on negotiation plan, sourcing plan intelligence and sourcing event submissions to achieve most effective outcome in direct coordination with the legal function. Collaborate with cross-functional stakeholders on shared objectives and requirements in terms of contracting processes.
• Enable operational application of contracts and collection of business intelligence on contracts by performing required contract administration activities.
• Manage and maintain data inputs required in contract management system and contract execution systems to operationalize concluded contracts.
• Work with suppliers to resolve issues relating to contract performance (e.g. contract interpretation, variations) Manage contract lifecycle activities and administration (contract adherence, reviews, annual amendments, contractual matters i.e. breach etc.).
• Develop supplier relationship management frameworks to measure and track supplier adherence to contract outcomes. 
• Establish trusted supplier relationships with open and effective communication. 
• Maintain contractual records aligned with record keeping requirements. 
• Build and maintain positive relationships with internal and external stakeholders to reduce costs, improve purchasing performance and enhance value add for the Group.

Logistics Management 

Serve as a bridge for communication between HQ in China and our offices in South Africa

• Manage the shipments and transport of goods. 
• Create, coordinate, and complete shipments of goods between their company and vendors or customers. 
• Arrange and communicate between head office and its forwarder. 
• Negotiation with various service provider to get best prices. 
• Track shipments across different channels. 
• Organize the warehouse storage and distribution of the goods. 
• Ensure that the correct products are delivered to the right location on time and at good cost.
• Coordinate between the Procurement team and suppliers for product information and arrange the movement of goods. 
• Communicate with the forwarding and clearing agents for shipments procedure and provide the necessary information. 
• For international shipment; prepare the necessary shipping and import & export documents.
• Keep proper records of all forms of collection and delivery relating to the company’s logistics operations 
• Resolve problems that are related to transportation and logistics. 
• Responsible for daily logistics management. 
• Participate in the formulation and implementation of logistics work plans and supervise the implementation of logistics system responsibilities and management standards. 
• Control delivery and storage costs. 
• Participate in the formulation and control of departmental logistics operation budgets.

• Participate in development, lead and execute procurement activities and sourcing strategies based on research and analysis to optimize value for money outcomes and meet stakeholder needs and expectations 
• Engage with local suppliers in a community sensitive environment to sanction them being accredited to provide services to the company. 
• Identify and manage commercial, contractual, operational, financial (price and cost savings), reputational, ethical and supply chain risks to minimize negative impact on category objectives while encouraging opportunity and innovation. 
• Lead negotiations on high impact, complex supply arrangements and contract issues to deliver better category outcomes 
• Provide expert advice to key stakeholders on all aspects of procurement and the procurement category, to encourage innovative practices and support delivery of business and policy directions. 
• Participate in developing and lead the implementation of category management plans to meet business needs, enhance stakeholder engagement, and challenge and motivate providers to optimize service outcomes.
• Lead and manage cross-functional working groups to achieve high-level of performance, integration and consistency in procurement across the category. 
• Maintaining detailed knowledge of category markets, suppliers and stakeholders and maintaining control of all category strategies, projects and arrangements, given the breadth and complexity of the category. 
• Gaining agreement on category strategies and providing the best procurement outcomes for business unit/agency impacted by the category arrangement, given their varied and diverse needs. 
• Review and evaluate overall supplier health (supplier risk assessment). 
• Analyze market and delivery systems to assess present and future material availability and alternative sources of supply. 
• Co-develop preferred supplier lists and ensure the list is updated at all times with relevant agreements are kept valid through the use of the supplier. 
• Maintain supplier relationships to ensure supplier compliance regarding group strategy. 
• Provide timeously management reports for status of procurement portfolio by focusing on value addition to the business 
• Work in coordination within the Supply Chain to support overall objectives 
• BBBEE engagements

• Sourcing vendors who have the capability and capacity to best satisfy the organization current and future needs.
• Source BEE empowered suppliers that have a BEE score as predetermined by the company's BEE strategy
• Ensure goods and services are delivered on time, at the right quality and cost.
• Manage relationships with vendors to ensure that maximum value is extracted from all relationships and to ensure cost optimization for the business.
• Manage and report on non-stock items purchases and assist in putting procedures in place Prepare supplier payment schedule to finance department based on payment terms

Develop and maintain an appropriate procurement framework

• Develop and maintain BZ’s procurement policy and procedures.
• Develop tools, forms and systems for an efficient and effective procurement system.
• Criteria
• Check for donor procurement requirements in grant agreements and ensure BZ compliance
• Support BZ staff to comply with procurement requirements and implement capacity building support interventions

Effective and efficient procurement system

• Participate in the Quantification Committee for health products procurement.
• Lead the development of an organization wide demand plan.
• Develop and implement a procurement plan that responds to the demand plan and any other emergency procurement requests.
• Manage the process of enlisting and screening preferred and sole suppliers in compliance with the principles guiding BZ procurement and the donor requirements.
• Perform due diligence on potential supplier’s / service providers.
• Maintain an accurate database of service providers/suppliers and the goods and services they offer.
• Perform ongoing supplier evaluations and take appropriate action, including termination of the relationship, where possible.

Manage tenders

• Lead the process of developing tender bid documents.
• Manage the tender process from start to finish including maintaining appropriate evidence of compliance with procurement requirements.
• Facilitate the establishment of a tender committee and ensure that its membership is diverse with appropriate skills base.
• Chair the meetings of the tender committee and ensure all proceedings are minuted.

Contracts management

• Negotiate contracts with suppliers and service providers ensuring fairness in the process.
• Draft contracts for suppliers and service providers.
• Review procurement contracts and any other related agreements to ensure that BZ’sinterests are protected.
• Maintain an accurate and up to date database of current contracts including annual review of contracts

General administration

• Maintain an accurate, updated filing system for procurement related materials
• Promote value for money in all procurement activities.
• Ensure fairness and transparency and promote equity and diversity in the appointment of suppliers and service providers.
• Manage and monitor compliance with procurement policies and procedures.
• Manage supplier development activities in line with the requirements of the Broad Based

Black Economic Empowerment (BBBEE) framework.

• Prepare and manage the budget for the annual budget procurement Unit
• Prepare periodic departmental reports to meet management information requirements
• Group Monthly reporting of Procurement strategies and KPIs
• Maintaining BBBEE records for BBBEE annual BBBEE submission

• Sourcing
• Purchasing / Buying
• Compilation of enquiry document
• Soliciting of Tenders
• Administering enquiries and Tenders
• Adjudication of Tenders and Selection of Contractors / Suppliers
• Manage and executes all single event material and service contracts and release against blanket contracts for assigned commodity groups or business partners
• Bid preparation, analysis and negotiation
• Collaborate with Category Specialists on supplier performance and pricing issues as well as recommendations for new suppliers and contract agreements
• Support the execution of the contract plans and appropriate spend channel management
• Support the achievement of procure to pay (P2P) KPI performance levels
• Source materials and services locally and internationally
• Coordinate and facilitates the preparation of supplier qualifications and vendor creation through a shared services organization
• Apply policies and practices to improve business results while maintaining positive relationships
• Navigate and uses procurement systems including Ariba, Maximo, SAP and MS Office
• Manage own time to ensure efficient and productive work output
• Mokgalakwena Platinum South Concentrator (PSM 1)
• Mokgalakwena Platinum Northern Concentrator (PSM2)n)

• Sourcing
• Purchasing / Buying
• Compilation of enquiry document
• Soliciting of Tenders
• Administering enquiries and Tenders
• Adjudication of Tenders and Selection of Contractors / Suppliers
• Ensure the business has timely supply of goods and materials it requires. Job purpose: formulates component schedules and requirements, considering capacity constraints,
• understanding bottlenecks, lead times, material availability, equipment, and services.
• Participate in cost saving initiatives and adhere to financial procedures
• Formulates material requirements for raw materials to requisition purchase orders necessary to meet production schedules considering inventory parameters and lead times
• Manage open orders; follow up, expedite, delay and provide ongoing system maintenance to accurately reflect RM support of the production plan
• Expedite inventory from suppliers to ensure customer satisfaction and timeous production / customer commitment
• Update and maintain the Stores Delivery schedules to ensure a smooth flow of vehicles through the Receiving area
• Liase with Suppliers on day to day basis for any components required - based on portfolio
• Supplier weekly and monthly KPI
• Forecast must be given to suppliers six months to one year and must be updated every month
• Utilise expertise to save when purchasing, by negotiation or quantity being bought, based on requirements
• Be actively involved in all new product introduction and product changes to provide for a smooth transition from development to manufacturing
• Change control of any changes to packing materials changes to be completed in time and signed off by manager
• Keeps Planning and Procurement Manager well informed as needed or required with regards to any issues pertaining to goods availability and Supplier issues
• Ensure that stock holding does not exceed two months of materials required for product, only product that exceed a lead time of three months must have more than two months stock
• holding but must be controlled
• Monthly stock report on components for next month production
• Raise shipment orders, track and traced orders
• Ability to seek ways to continuously improve external and internal customer satisfaction with product or service quality and on-time delivery

• Sourcing
• Purchasing / Buying
• Compilation of enquiry document
• Soliciting of Tenders
• Administering enquiries and Tenders
• Adjudication of Tenders and Selection of Contractors / Suppliers
• Negotiation of optimum benefits and recording of final contract / agreement
• Awarding of contract / Purchase Order
• Market Research
• Expediting function
• Creates procurement spend budget for the next financial year for all relevant divisions and cost centres in the Company. Identifies potential risk in budget planning for procurement of
• divisions.
• Designs the format of divisional budget criteria for procurement
• Stakeholder Management with line managers to plan, control and report on financial activities and performance of the area.
• Ensures optimised relationship between the Company, the Group and line managers, all in support of complying to legislative requirements or Company policies.
• Ensure critical risk areas are identified through the consultation process with business.
• Blue Diamond Mines (Koffiefontein)

Projects
Saxendrift Diamond Mine - Prieska District Northern Cape
NJK Diamond Mine - Prieska District Northern Cape

• Interface with various departments to ensure materials are purchased as required
• Review requisitions and purchase orders to ensure proper authorization and complete information
• Place purchase orders for inventory and non-inventory materials, supplies, components and services
• Obtain price quotes and negotiate with suppliers for better pricing and lead time
• Ensure that purchase orders are sent out in a timely manner,
• Interface with Purchasing Manager regarding vendor performance and price increases to resolve issues.
• Expedite orders to ensure on time delivery for urgent projects and changes
• Enter and maintain quotes and lead times in the AS400/MAPICS database
• Manage supplier relationships including monitoring supplier capacity through discussions regarding limitations in their capability in machinery and manpower
• Coordinate with supplier and Engineering department if there is a spec change
• Recommend changes to Purchasing Procedures
• Managing the suppler against Service Level Agreements
• Supporting the site by ensuring that all plant, equipment and consumables are procured in the required time at the agreed cost
• Take part on the contract review team together with the construction / production team and implement the lessons learned from previous activities
• Close liaison with the planning department to ensure adequate Material Resource Planning
• Verification of correct order authorization
• Coordinating the dispatch of materials to site to meet the construction plan requirements
• Close working relationship with Production / Construction Managers in respect of orders placed for their projects, as well as logistical timing of delivery.
• Identification of new suppliers and alternative products.
• Negotiation of settlement discounts
• Price enquiries and tenders
• Liaison with production / construction sites.
• Participation in regular site meetings for the prevention of stoppages as well as provide input to resolve problems in other areas of construction.
• Management reporting

Projects:
Various projects in Ndola, Zambia
Various projects in Lusaka, Zambia

Job Description Summary:
The basic function is to procure, expedite and schedule deliveries of materials and services to the jobsite.

Maintain and implement construction proforma / budget for each project
Negotiate pricing contracts with subcontractors and suppliers
Create scopes of work
Issue purchase orders for procurement and expedition of materials and equipment for jobs
Meet subcontractors and suppliers on-site as necessary
Ensure compliance to project budgets and provide analysis of deviations
Ensure accurate takeoffs to ensure budgets are accurate
Research new materials for design and cost savings
Maintain subcontractor and supplier insurance policies
Develop and implement new purchasing strategies to deliver ongoing cost reductions and process simplification
Maintain relationships with subcontractors and suppliers
Establish new relationships with subcontractors and suppliers to ensure adequate resources for all projects and to continually improve pricing and quality of work
Assist in ensuring awareness and company compliance to all building codes and local construction guidelines
Assist in maintaining company quality control program
Leverage technology, safety measures, and information sharing to increase productivity and profitability
Assist in settling invoice or contract disputes
Handle change order requests
Forecast upcoming demand
Maintain sub/supplier information on company online management systems
Manage materials/equipment inventory

Projects:

• Kaxu Solar One, Pofadder , Northern Cape
• Xina Solar One, Pofadder, Northern Cape

Job Description Summary:

• The basic function is to procure, expedite and schedule deliveries of materials and services to the jobsite.

Buying:

• Maintain and implement construction proforma / budget for each project
• Negotiate pricing contracts with subcontractors and suppliers
• Create scopes of work
• Issue purchase orders for procurement and expedition of materials and equipment for jobs
• Meet subcontractors and suppliers on-site as necessary
• Ensure compliance to project budgets and provide analysis of deviations
• Ensure accurate takeoffs to ensure budgets are accurate
• Research new materials for design and cost savings
• Maintain subcontractor and supplier insurance policies
• Develop and implement new purchasing strategies to deliver ongoing cost reductions and process simplification
• Maintain relationships with subcontractors and suppliers
• Establish new relationships with subcontractors and suppliers to ensure adequate resources for all projects and to continually improve pricing and quality of work
• Assist in ensuring awareness and company compliance to all building codes and local construction guidelines
• Assist in maintaining company quality control program
• Leverage technology, safety measures, and information sharing to increase productivity and profitability
• Assist in settling invoice or contract disputes
• Handle change order requests
• Forecast upcoming demand
• Maintain sub/supplier information on company online management systems
• Manage materials/equipment inventory

Expediting Support:

• Ensure regular updating and maintaining of supplier database
• Extract information from SAP for the maintenance and control of the expediting processes
• Supplier liaison and communication
• Receive and communicate late deliveries of suppliers to customers, validate reason for late delivery or any other deviation
• Inform departments of new delivery date and update on SAP
• Communicate non-conformance via email to the supplier
• Recommend corrective action and propose a new acceptable date

Reporting:

• Compile weekly backorder report, availability report, supplier availability and submit to management

Project
Lesedi Solar PV (Postmasburg) Northern Cape

Buying
Obtain at least three quotations prior adjudication of an order
Sourcing and selection of suppliers based on B-BBBDE status levels
Negotiate prices, terms and conditions with suppliers
Purchasing of goods and service customer and internal requirements
Maintain Stock inventory levels within approved guidelines
Purchasing of inventory and non stock items
Meeting with suppliers to negotiate improved pricing, product quality and delivery
Attend internal product development meetings to identify new product demands, schedules, and procurement needs
Forecast requirements and order products to meet internal demands
Follow up on all orders that are outside of the negotiated lead-time and take corrective action
Conduct meetings, prepare and present reports and provide information to identify purchasing requirements, establish business plans and performance objectives
Ensure that all purchasing complies with company policies, e.g. affirmative procurement
Constantly strive to improve vendor relations and provide long-term information that would enable the vendor to improve the service and understanding of mutual business requirements
Negotiate of price stability and favorable price
Manage Suppliers and costs within the company’s policies, procedures and approvals framework
Conduct all purchasing with the appropriate skill and integrity and conduct negotiations in a professional manner
Ensure that client BEE certificates / ratings are received and direct the short and long term objectives to clients without BEE ratings
Initiate procurement process
Issue out Invitation to quote
Evaluate , control and recommend
Award contracts
Place Orders
Expedite Orders
Comply with governance requirements

Project
Brentwood Park Head Office (Benoni)

Buying:
Obtain at least three quotations prior adjudication of an order
Purchasing of goods and service customer and internal requirements
Maintain Stock inventory levels within approved guidelines
Purchasing of inventory and non stock items
Meeting with suppliers to negotiate improved pricing, product quality and delivery
Attend internal product development meetings to identify new product demands, schedules, and procurement needs
Forecast requirements and order products to meet internal demands
Follow up on all orders that are outside of the negotiated lead-time and take corrective action
Conduct meetings, prepare and present reports and provide information to identify purchasing requirements, establish business plans and performance objectives
Ensure that all purchasing complies with company policies, e.g. affirmative procurement
Constantly strive to improve vendor relations and provide long-term information that would enable the vendor to improve the service and understanding of mutual business requirements
Negotiate of price stability and favorable price
Manage Suppliers and costs within the company’s policies, procedures and approvals framework
Conduct all purchasing with the appropriate skill and integrity and conduct negotiations in a professional manner
Ensure that client BEE certificates / ratings are received and direct the short and long term objectives to clients without BEE ratings

Expediting:
Schedule kick-off meeting with Supplier:
Review Bidder’s proposed manufacturing schedule and highlight areas of concern
Agree possible alternatives with Bidders current workload and manufacturing capacity
Have Bidder identify critical or long lead material required for manufacturing and discuss systems for timely delivery
Ensure that Bidder complies with submission of suborder schedules and un-priced suborders
Ensure that all requirements of the ‘Supplier Document Commitment Form” are discussed, understood and agreed by bidder

Home Office and Supplier Expediting after Purchase Order Placement:
Review PO details, record information in material status report (MSR) and set up a new file
Expedite suppliers for regular submittal of updated progress reports
Review PO on requirements for documentation, suborders and fabrication schedule
Maintain contact with project controls and construction to maintain latest need dates and required sequence of arrival
Initiate written liability statements when suppliers fail to meet contractual delivery dates
Invite suppliers that fail to submit progress reporting to attend the progress meetings
Maintain detailed status and “record of events” in material manager
Assign PO’s to be shop-expedited according the project expediting procedures
Assist project document and data management department, when needed, to expedite the flow of engineering data from Suppliers and back
Issue updated Material Status Reports with regular intervals
Timely advice PPM of potential problems and /or delays
Receive, review, distribute and action Shop Expediting Reports
Visit Suppliers(or sub-suppliers) in order to verify actual progress of engineering, sub-ordering, and fabrication are on schedule to meet contractual delivery date
Establish that realistic scheduling predictions have been made compared to Supplier’s capacity and workload
Initiate and / or assist Supplier in verifications, or where necessary, to clarify uncertainties to the schedule

Report findings to the Project Procurement Manager:
At Purchase Order Completion
Once the complete order has been shipped and supporting shipment documentation and the material receiving report have been received
Review PO, change orders, and MSR to verify all line items have been shipped
Distribute the MMR and provide input to the Supplier’s performance evaluation
Setting up schedules for big projects making sure they are running according to plan
Tracking and following up on schedules that are set up
Liaising with clients and give them feedback on how the project is progressing
Knowing and locating where every Job is in the Plant
Putting new jobs on the tracking list and removing them when delivered
Distributing production schedules and work orders to departments
planning production commitments and timetables for departments, specific jobs using sales forecast
Finding out new dates on late deliveries and be involved in category a meetings
compiling reports on scheduled maintenance as well as cost reports on maintenance expenses for top management

Supply Main Tasks:
Request quotations from suppliers if price or lead times are unclear
Updating of ERP Data according to company rules
Supplier interaction to assist superior
Ensure on time deliveries from Suppliers
Updating supplier information in ERP system.
Maintain healthy, open relationships with Suppliers
Apply the principles of good supply chain management in their dealings with all suppliers
Confirm all material deliveries are achieved in accordance with establish schedules
Update the end user on status of purchase orders
Request verification of delivery times from suppliers
Follow-up with supplier on material not delivered on time
Monitor expediting reports on regular basis for delivery date slippage
Communicate with supplier on status of delivery
Provide end users with status as requested
Expedite and track items ordered from suppliers

Demand Main Tasks:
Preparing of customer quotations
Customer order acknowledgements
Receiving sales orders and processing on ERP system
Daily invoicing of customer orders
Assisting sales engineers with quotes/stock levels when requested
Liaise with warehouse regarding stock and sales order deliveries
Maintain healthy relationship with customers

Project
Medupi Power Station-JV (Lephalale)

Buying:
Obtain at least three quotations prior adjudication of an order
Purchasing of goods and service customer and internal requirements
Maintain Stock inventory levels within approved guidelines
Purchasing of inventory and non stock items
Meeting with suppliers to negotiate improved pricing, product quality and delivery
Attend internal product development meetings to identify new product demands, schedules, and procurement needs
Forecast requirements and order products to meet internal demands
Follow up on all orders that are outside of the negotiated lead-time and take corrective action
Conduct meetings, prepare and present reports and provide information to identify purchasing requirements, establish business plans and performance objectives
Ensure that all purchasing complies with company policies, e.g. affirmative procurement
Constantly strive to improve vendor relations and provide long-term information that would enable the vendor to improve the service and understanding of mutual business requirements
Negotiate of price stability and favorable price
Manage Suppliers and costs within the company’s policies, procedures and approvals framework
Conduct all purchasing with the appropriate skill and integrity and conduct negotiations in a professional manner
Ensure that client BEE certificates / ratings are received and direct the short and long term objectives to clients without BEE ratings

Expediting:
Ensure that all orders are complete within the negotiated lead-time
Procurement expediting, by receiving orders , outstanding report from the Procurement Coordinator and identifying orders / material to be expedited
Material and product availability, by receiving production plan/order backlog report from supply chain planner for following week’s production per project
Expediting and data recording, by monitoring production against plan and providing feedback to project manager
Dispatch expediting, by expediting the dispatch/delivery of material and finishing goods from various suppliers
Health, safety and environment, by performing work in accordance with relevant HSE
Data capturing of SCM information
Capturing of orders in the JDE system
Capturing of suppliers in the data base and continuously update the supplier database
Processing of all purchase requisitions from various project sections
Requesting quotations from suppliers
Ensure that all goods and services procured are in line with the Eskom & SABS standards
Liaise with various departments regarding specifications on materials
Responsible for record keeping in procurement sub-division
Provide suppliers with database forms and procedures
Transportation and logistical co-ordination functions
Monitor and ensure adherence to the requestors and vendors delivery schedules to ensure on-time delivery
Facilitate and accelerate the flow of material and information between various service points to expedite the procurement process
Develop and maintain good relationships with customers and suppliers
Constantly tracking and contacting suppliers in order to maintain contract delivery dates
Ensure feedback to the relevant end users of scope of supply progress thru the issuance of daily expediting reports
Expediting supplier shipping documentation in conjunction with logistics department ensuring correct content of documents prior to release of materials
Ensure that the buyers and logisticians provide the necessary and correct information so as to effectively communicate these requirements to suppliers, hence ensuring that all aspects of the order are met
Maintain and ensure good supplier relationships through regular communication and ensuring that they receive all necessary info for them to proceed punctually and all departmental and company procedures are adhered to.
Retrieval of formal progress reports from suppliers, record and maintain perpetual inventory of progress on all purchase orders together and report all deviations from contract deliveries to logistic manager

Project
Afri-Sam (Roodepoort)
Kusile Power Station (Witbank)

Effective provision of administration support:
Liaise with Site Agent and QS to ensure full understanding of their needs regarding reporting requirements(cash and financial forecasting)
Ensure resolution of cost reporting queries
Identify query trends and make recommendations to manager to avoid re-occurrence of problems

Effective Monitoring of Adherence to Systems and Procedure:
Asset register
Ensure recording of assets and updating of asset register
(Monitor on monthly basis to inform contracts manager of value of assets on site
IT
Provide advice or ensure resolution of queries timeously
Administer availability of back-up electronic equipment
Ensure all IT related problems are logged and resolved timeously
Ensure hardware ,software and functionality requests are made
Ensure information is backed-up regularly)ensure knowledge of policy and procedure
Ensure transfer forms are completed timeously
Be the point of contact for IT related issues

Effective Monitoring Of Sub-Contractor Documentation:
Ensure documentation relative to sub-contractors is efficiently administered and exists on site and head office level
Monitor guarantee validity , conditions, for feedback to site team on a monthly basis
Ensure timeous delivery of payment to the relevant authorities and manage the payment to the relevant subcontractors

Effective Management of Supply Chain:
Ensure daily maintenance of control schedule
Ensure communication with buyers for lead time
Administration (filling , receipting ,etc)of delivery documentation and material
Monitor for material controller shortages and damages and expedite
Administration of shipping documents (if applicable) and identify problems areas and ensure resolution
Track delivery associated either consolidation through central warehouse

Effective Control and Monitoring of Site Inventory:
In conjunction with site management ensure site set-up of stores satisfy security and physical location requirements
Ensure all staff on site are aware of store system and procedures
Ensure daily receipting and issue procedures are followed
Ensure adequate housekeeping is practiced on site
Ensure stock levels are controlled and order placed timeously
Ensure management of inventory quality is correctly controlled
Ensure small asset control is adequately maintained
Ensure weekly reports are analyzed and acted upon timeously
Ensure items are expedited timeously
Ensure a monthly inventory check is carried out and reconciled
Ensure waste is monitored and controlled
Ensure at demobilization , processes are followed when disposing of stores

Effective Bulk Order Control:
In collaboration with QS , revise orders and requisitions to ensure correct information is reflected on invoices
Ensure complete recording of documentation to facilitate achievement of early settlement discounts
Liaise with shared services department to follow up queries and bulk order requirements
Ensure delivery note/white board is updated and monitored daily
Ensure bulk order drawdown is managed in terms of new policy and procedure
Ensure all bulk orders are receipted within 3 days into the system (JDE)
Ensure deliveries are accurate and complete in terms of quality and specifications
Conduct weekly meeting to communicate business requirements going forward
Liaise with procurement team regarding delivery requirements and expedition
Liaise with procurement department to determine and monitor price increase dates
Attend to and respond to shared services related queries

Effective Site Petty Cash Administration:
Ensure day-to-day management of site and petty cash float
Ensure sign-off of site and petty cash
reconciliations at top up
Conduct weekly forecasting of site and petty cash requirements
Ensure site and petty cash issuing procedures are followed and ensuring appropriate authorization and documentation is received for all disbursements
Ensure correct coding/costing of site and petty cash vouchers
Ensure all documentation is batched for and transmitted to shared services/head office for capture
Ensure the safe keeping of site and petty cash
Ensure all policies and procedures are adhered to at all times

Effective Management of HR Administration:
Acts as the single point of contact for all site HR administration issues
Ensure community liaison in accordance with site specifications and legislative requirements
Ensure all contract documentation is recorded and maintained safely
Ensure accurate time keeping
Ensure the de-mobilizations process is professionally handled and documented
Track all LDC contracts to monitor expiry dates
Ensure leave is documented and controlled in compliance with HR processes
Ensure all site labour files are maintained
Communicate and liaise with outsourced training partners and maintain all associated documentation
Ensure sound understanding of country-specific labour legislation and when required, liaise with local authorities

Effective Self and People Management:
Manage own development (skills and knowledge)
Manage sub-ordinates by providing role clarity, developing them appropriately
Pro-actively build relationships within own business area
Plan and priorities, demonstrating abilities to manage competing demands
Demonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organizational needs
Lead by example in living the values of the company
Ensure the department is fully equipped to handle the work load and distribute work flow
Be an active part of corrective action to ensure those correcting fully understand errors and consequences
Create an environment that fosters team work and co-operation amongst team members
Communicate effectively, building and maintaining relationships
Ensure consistent compliance to company policies and procedures, corporate governance and legislation

Project
Magalies Power Lines
Orange Farm Residential Infrastructure
Edanvale Sub-Station
Kyalami Sub-Station

Procurement of material to and from site
Project scheduling and time management
Planning and completion of projects in the shortest possible time
Containment of costs within project budgets
Responsibility of ensuring that quality specifications are met
Control activities necessary for completion of projects
Manage the respective publicity requirements for projects
Track and monitor timeline progress of the various projects
Provide regular feedback and requirements to project leaders and clients
Make sure Health and Safety procedures and Standards are met
Conducting of project meetings
Producing reports regarding project progress

Project
Sishen Iron Ore
Voorspoed Diamond Mine
Tsitsikama Road

Cost control on site
Control all company asset on site
General ledger reconciliation
Facilitating orders as per requisitions
Material control and capturing
Plant control , costing and administering
Keep registers on site
Handling Petty cash on site
Reconcile purchase and deliveries
Sub-contractors reconciliation and payments
Liaise with suppliers and head office staff
Follow up queries with suppliers
Processing of PRV’s for payments
Processing GRV’s for payments
Sort out queries regarding deliveries
Overseeing TDS(weekly & monthly) wages on site
Management of HR administration on site
Run site payroll and prepare relevant reports
Supervise safe date capturing with backup
Generate improvement ideas

Cost control on site
Control all company asset on site
General ledger reconciliation
Facilitating orders as per requisitions
Material control and capturing
Plant control , costing and administering
Keep registers on site
Handling Petty cash on site
Reconcile purchase and deliveries
Sub-contractors reconciliation and payments
Liaise with suppliers and head office staff
Follow up queries with suppliers
Processing of PRV’s for payments
Processing GRV’s for payments
Sort out queries regarding deliveries
Overseeing TDS(weekly & monthly) wages on site
Management of HR administration on site
Run site payroll and prepare relevant reports
Supervise safe date capturing with backup
Generate improvement ideas

Project:
Kya Sands Real Juice
Cleveland Sir Juice

Handling buying of stock , receipting and dispatching
Placing orders with various suppliers
Arrange quotes with various suppliers
Processing of Purchase Orders
Processing of GRN for payments
Sort out queries regarding deliveries
Liaise telephonically with clients regarding deliveries
Reconcile deliveries against orders
Capture data onto goods transit worksheets
Fleet management and control
Co-ordination of delivery schedule
Ensuring good house keeping is maintained at all times
Perform ad hoc activities as and when required
Stock counting on various year terms
Link between senior and junior staff

Project:
Boksburg Office

Daily Plant Costing:
Keep up an inventory of all equipment
Daily monitoring and control all equipment hired form agency
Investigation into equipment to be purchased
Distribute equipment to the different sites with supporting documentation and inspections
Regular inspection of equipment on site
Control the returns of equipment from sites to storage including transport and their condition
Maintenance of all equipment
The repair of it
Cleaning and repainting of equipment
Stock control of all smaller equipment like
Chisels, hammers, trowels

Containers and Site Offices:
Full control of containers and erection of site offices
Inspections and maintenance of offices
Transport site offices
External plant revenue-weekly & monthly
Regular inspections of company vehicles
Monitor and arrange that vehicles are regularly serviced
Obtain three quotations before expenditure can be through
Arrange for repairs and other equipment, for example , tyres , batteries
Keep monthly statements of every vehicles expenditure
Keep details of expenditure for example, dates of replacement of tyres
An inspection of every vehicle’s service book to record it is up to
Date (Filled in by garage)
Daily machine hours and diesel usage
Licensing vehicles/ check list
Control inspections on lifting equipment
Make sure that regular maintenance is conducted determined by law on occupational safety
Arrange for medical examinations of crane drivers to law
Transport logistics
Low-bed moves
General filing and administration
Hiring of external plant
Liaise with site clerks
Hiring out internal plant
Preparing cross border permits

Booking in of customer equipment
Processing of purchase orders
Processing of GRN’s for payments
Sort out queries regarding deliveries
Arrange quotes with technicians for repairs
Liaise telephonically with clients regarding queries and equipment sales
Making out invoices for serviced equipment received
Receipt of payments
Reconcile payments to sales

Projects:
Jet Park (Head Office)
Boshmanskraans Mine
Goedehoop Mine
Tati Nickel Mine(Botswana)
Rustenburg Platinum Mine
Nelson Mandela Bridge
Atlas Road and Bridges
N1 Bakwena Toll Plaza
Durban Harbor (KZN)

Effective Provision of Administration Support:
Liaise with site agent and QS to ensure full understanding of their needs regarding reporting requirements(cash and financial forecasting)
Ensure resolution of cost reporting queries
Identify query trends and make recommendations to manager to avoid re-occurrence of problems.

Effective Monitoring of Adherence to Systems And Procedure:
Asset Register
Ensure recording of assets and updating of asset register
Monitor on monthly basis to inform contracts manager of value of assets on site
IT
Provide advice or ensure resolution of queries timeously
Administer availability of back-up electronic equipment
Ensure all IT related problems are logged and resolved timeously
Ensure hardware ,software and functionality requests are made
Ensure information is backed-up regularly) ensure knowledge of policy and procedure
Ensure transfer forms are completed timeously
Be the point of contact for IT related issues

Effective Monitoring of Sub-Contractor Documentation:
Ensure documentation relative to sub-contractors is efficiently administered and exists on site and head office level
Monitor guarantee validity , conditions etc, for feedback to site team on a monthly basis
Ensure timeous delivery of payment to the relevant authorities and manage the payment to the relevant subcontractors.

Effective Control and Monitoring of Over-Border Country-Specific Statutory Requirements:
Ensure that all socio-economic , legal , environmental ,political and technological administrative issues are maintained on a monthly basis on due date
Identify and report on any known transgressions to Financial Director and Site

Effective Management of Supply Chain:
Ensure daily maintenance of control schedule
Ensure communication with buyers for lead time
Administration (filling , receipting)of delivery documentation and material
Monitor for material controller shortages and damages and expedite
Administration of shipping documents (if applicable) and identify problems areas and ensure resolution
Track delivery associated either consolidation through central warehouse

Effective Control and Monitoring of Site Inventory:
In conjunction with site management ensure site set-up of stores satisfy security and physical location requirements
Ensure all staff on site are aware of store system and procedures
Ensure daily receipting and issue procedures are followed
Ensure adequate housekeeping is practiced on site
Ensure stock levels are controlled and order placed timeously
Ensure management of inventory quality is correctly controlled
Ensure small asset control is adequately maintained
Ensure weekly reports are analyzed and acted upon timeously
Ensure items are expedited timeously
Ensure a monthly inventory check is carried out and reconciled
Ensure waste is monitored and controlled
Ensure at demobilization , processes are followed when disposing of stores

Effective Bulk Order Control:
In collaboration with QS , revise orders and requisitions to ensure correct information is reflected on invoices
Ensure complete recording of documentation to facilitate achievement of early settlement discounts
Liaise with shared services department to follow up queries and bulk order requirements
Ensure delivery note/white board is updated and monitored daily
Ensure bulk order drawdown is managed in terms of new policy and procedure
Ensure all bulk orders are receipted within 3 days into the system (JDE)
Ensure deliveries are accurate and complete in terms of quality and specifications
Conduct weekly meeting to communicate business requirements going forward
Liaise with procurement team regarding delivery requirements and expedition
Liaise with procurement department to determine and monitor price increase dates
Attend to and respond to shared services related queries

Effective Site Petty Cash Administration:
Ensure day-to-0day management of site and petty cash float
Ensure sign-off of site and petty cash reconciliations at top up
Conduct weekly forecasting of site and petty cash requirements
Ensure site and petty cash issuing procedures are followed and ensuring appropriate authorization and documentation is received for all disbursements
Ensure correct coding/costing of site and petty cash vouchers
Ensure all documentation is batched for and transmitted to shared services/head office for capture
Ensure the safe keeping of site and petty cash
Ensure all policies and procedures are adhered to at all times

Effective Management of HR Administration:
Acts as the single point of contact for all site HR administration issues
Ensure community liaison in accordance with site specifications and legislative requirements
Ensure all contract documentation is recorded and maintained safely
Ensure accurate time keeping
Ensure the de-mobilizations process is professionally handled and documented
Track all LDC contracts to monitor expiry dates
Ensure leave is documented and controlled in compliance with HR processes
Ensure all site labour files are maintained
Communicate and liaise with outsourced training partners and maintain all associated documentation
Ensure sound understanding of country-specific labour legislation and when required, liaise with local authorities

Effective Self and People Management:
Manage own development (skills and knowledge)
Manage sub-ordinates by providing role clarity, developing them appropriately
Pro-actively build relationships within own business area
Plan and priorities, demonstrating abilities to manage competing demands
Demonstrate flexibility in balancing achievement of own objectives with abilities to understand and respond to organizational needs
Lead by example in living the values of the company
Ensure the department is fully equipped to handle the work load and distribute work flow
Be an active part of corrective action to ensure those correcting fully understand errors and consequences
Create an environment that fosters team work and co-operation amongst team members
Communicate effectively, building and maintaining relationships
Ensure consistent compliance to company policies and procedures, corporate

Project
Rivonia(Head Office)
Mozal (Mozambique)
Rustfontein Dam (Bloemfontein)
Selosesha Water Treatment Plant(Thaba- Nchu)

TDS (weekly and monthly)wages
Cost control on site
HR management on site
Processing GRN’s for payment
Sort out queries regarding deliveries
Reconciliation of payments
Control requisition book
Handling petty cash on site
Record tools and material movements
Plant control, costing and administering
Weekly and fortnightly wages

Project
Chris Hani Baragwaneth Hospital (Soweto)

Weekly and monthly wages
Cost control on site
HR management on site
Processing GRN’s for payment
Sort out queries regarding deliveries
Reconciliation of payments
Control requisition book
Handling petty cash on site
Record tools and material movements
Plant control, costing and administering
Weekly and fortnightly wages

Project:
Roads & Infrastructure - New Brighton-Port Elizabeth

Duties:
Weekly and monthly - wages
Cost control on site
HR management on site
Processing GRN’s for payment
Sort out queries regarding deliveries
Reconciliation of payments
Control requisition book
Handling petty cash on site
Record tools and material movements
Plant control, costing and administering
Weekly and fortnightly wages