Procurement Officer / Senior Buyer / Procurement Specialist

Purchasing of Parts, Motors, Gearboxes, bolts nuts etc

• Planned PO’s & non-stock PO’s – local & intercompany. Get management to sign if over my DOA.
• Follow up on orders & give feedback to Sales.
• Fix problems with supplier orders, or pricing issues.
• Create part numbers as required including costs and sales prices and assist with works order BOM’s.
• Receipting of stock, and matching PO amounts with invoices – local & intercompany.
• Get import docs and make sure all paperwork is correct before giving to Finance department.
• Cost savings where possible - Get pricing and quotes for items to see where we can save money.
• Log faults or quality issues for supplier scorecard.
• Add confirmed delivery dates to PO’s for supplier scorecard.
• Look out for Health & Safety concerns and log on portal.

Weekly Tasks

• Stock transfers to other branches.
• Community Engagement meeting for planning of events for the year, getting pricing for donations of goods and reporting all events and spend on CE portal, and arranging events.
• Monitoring of Nelisiwe project tasks and give feedback on performance.

Monthly Tasks

• Health & Safety meetings and recording of near misses, concerns, and other tasks.
• Supplier auditing – Print Supplier quality & delivery performance reports and compile scorecard to send to suppliers.
• Forecast for motors and gearboxes and send to suppliers.
• Look for sustainable packaging solutions and get buy in from stores and workshop.
• First Aid Checklists – see if anything needs replacing and log on sheet. Order what’s needed.
• Stock Counts of Motors & Gearboxes

Quarterly Tasks

• Health & Safety meetings and assist Natalie where needed.
• Visit suppliers to discuss auditing and how to improve quality & delivery performance (at the moment, once a year – but move towards quarterly).
• Sustainability meetings to see where we can improve.

Yearly Tasks

• Supplier Agreements updates, comparisons, negotiate pricing and terms.
• Supplier sustainability agreement and audit.
• Check units sold over past year, adjust and update the minimum stock levels with management approval.
• Assist in annual stock take, find where missing items went or where extra items come from.
• Training as required.
• Present on CE events, and whatever else is required in Staff Meetings.