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Database Administration,Logistics,SAGE,ERP,MS Excel,Pastel Evolution,Wifi,OHS Act,Syspro,MS PowerPoint,E-Mail,MS Access,Microsoft,MS Word,Windows (basic),SAP,MS Outlook,CRM
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Refrigeration Manufacturing : Administrator / Warranty Coordinator From 2023-09 To Current Duties
- Handling all inquiries efficiently regarding sales orders, ensuring timely and accurate responses
- Diligently check and maintain accurate pricing for customers to ensure consistency and transparency
- Effectively process customer orders by using the technical drawings for precision and efficiency, ensuring smooth order management
- Scan and send full pack to relevant parties – Sales Orders (Production Request), Drawings, Job Cards and Picking Slips
- Create quotations as per the customer request
- Create official sales orders and coordinate their seamless transfer to the factory
- Maintain effective communication with the factory, coordinating timeframes and delivery dates to ensure timely order fulfilment.
- Invoicing of delivery notes once delivery has been completed
- Monitor the production schedule daily to ensure accuracy and timely execution
- Compile a weekly On-Time-In-Full (OTIF) and ORDERS INTAKE and INVOICING report for management, tracking order delivery performance
- Compile a weekly OPEN ORDER BOOK for each glass bulk customer to keep them up to date with regards to their orders time frame
- Maintain the highest level of client satisfaction by delivering exceptional service.
- Cultivate and nurture strong relationships with both internal and external stakeholders to facilitate collaboration and achieve common goals.
- Proactively follow up on sales activities, order statuses, and delivery dates to ensure timely and accurate updates.
- Attend to general administrative duties
- Assist with reception duties
- Assist Team Leaders with administrative assistance and support when required
- CGIS
BOM & Warranty Coordinator
04/09/2023 – TO: 30/04/2024
- Ensure that all orders are being collected on a daily basis and submit all orders the same day to production
- Batching of Glass, Door and Frames daily
- Checking that all job cards are corresponding with the sales orders
- Loading of BOM’s on all job cards where applicable for all non-stock: Glass, Doors and Frames
- Make sure correct materials are reflecting on the job cards/picking slips before submitting to production and stores
- Assist in improving the current work process to ensure smooth and effective working environment.
- Check and send reminder email to buyer/procurement of all non-stock items that reflects on sales orders for doors and frames to place order
- Add additional materials requirements as requested with Authorization/Approval for glass, doors and frames
- All bulk orders to be broken down into smaller quantities for picking slips as per production schedule
- Send out mails of all orders received for the day and that was handed over to production/stores
- Give all orders for production to the correct department
- Check status of orders/picking slips that still have not been collected by stores if they are complete or not
Steel Construction : Production and Logistics Administrator From 2022-03 To 2023-08 Duties
- General production administration by doing production completion of raw material that has been processed and needs to be booked onto SAP.
- General logistics administration by creating picking slips and delivery notes,
- Assisting with load planning and stock queries,
- Perform continual counts on items reflecting discrepancies,
- Reconcile individual item and stock adjustments to rectify the error,
- Have the adjustments approved by the MD/FM before processing,
- Assist Weighbridge regarding weight discrepancies,
- Filing of sales orders and picking slips,
- Prepare documentation, • Assisting with yearly stock takes,
- Reconcile stock after count; and prepare adjustments for approval and processing.
Government : Indigent Fieldworker From 2021-10 To 2022-02 Duties
- Record keeping
- Verification and reverification on indigent applications
- Indigent door to door campaigns
- Indigent campaigns
- Providing monthly and weekly reports
- Follow-up on identified and referred cases as well as give feedback report to Indigent Coordinators
- Participate and be involved with community programs
- While you are working, you will report to the Regional Indigent Coordinator
- Attendance register has to be completed on a daily basis
- Record all work done for referrals and follow-ups
- Report safety issues to the Regional Indigent Coordinator
- Assist with clerical duties in office on Solar System (Venus System)
- Interview applicants who would like to become indigent
- Ensure that all mandatory documents are submitted for an indigent application
- Attend to client enquiries regarding their indigent expiry dates on the Solar System (Venus System)
Agriculture : Admin and Orders Clerk From 2020-01 To 2021-03 Duties
- Receiving client orders through emails and telephone calls
- Place client orders on the Sage Evolution (Pastel) system to generate a picking slip
- Invoice picked orders received from the warehouse to generate delivery note and invoices for clients
- Email invoices to clients and folding invoices to be delivered by DSV with the picked products
- Capturing invoices daily
- Attend to client emails and telephone queries
- Attend to incoming calls and transferring it to the relevant person
- Following up with DSV on the delivery time and date as per the client’s request
- Keeping the Web Supplier system for Hinterland up to date daily
- Filing documentation in folders for office use
- Generate credit notes for clients to rectify any mistakes
- Assist account department to allocate payments to quotes generated
- Archiving documentation in boxes to be stored
- Updating prices on the Sage Evolution (Pastel) system when required
- Perform general administration duties
- Assist with stock taking in the warehouse
Engineering : Estimator and Warranty Administrator From 2016-06 To 2019-02 Duties
- Generating quotations from repair job cards
- Do general costing accurately
- Process warranty claims accurately on a daily basis
- Check and monitor WIP (work in progress) details and send report to superior on a daily basis
- Attend to queries and rectify incorrections
- Check that the warranty files are up-to-date
- Following up on purchase order numbers with clients for payments
- Administrates warranties and perform general office administration duties
- Tag faulty warranty parts accurately to be send to Head Office
- Capturing the Technicians working hours on completed jobs
- Assist with stock taking in the warehouse
Client Services Clerk 01/04/2015 – 01/06/2016
- Checking-in tankers for services and repairs on a day-to-day basis
- Updating the services repairs list
- Opening jobs for services and repairs of tankers
- Capturing and saving created jobs systematically
- Updating clients on the progress of services and repairs on their tankers
Government : Senior Clerk (Licensing Archives Department) From 2013-01 To 2013-05 Duties
- Updating computer records on the database
- Supply information on request to the counter
- Sort all documentation by date and time
- Processing the required information onto the computer
- Conducting system back-up at the end of each day
- Manage day-to-day operations of the Records and Archiving System management system in accordance with the National Archives Act No. 43 of 1996
Government : Senior Cashier (Office Administrator) From 2013-01 To 2014-06 Duties
- Manage/Supervise and control cashiers
- Arrange/balance float and petty cash
- Receive billing/payments from customers, issue receipts using the Venus System (Solar System)
- Balancing each cashiers counter money collected for the day
- Attend to customer queries
- Prepare report/journal for all the cashiers balancing of the day
- Ensure effective service delivery of good quality aligned with the Batho Pele principles
- Conduct general office administration duties to apply effective system and data management for record keeping purpose as per set standard policies and procedures
Banking : ATM Custodian / Banker Teller/Cashier From 2007-01 To 2012-04 Duties
- Ordering cash for the off-site and branch ATM’s daily.
- Loading ordered cash in ATM’s on a daily basis.
- Ensuring that all ATM’s and SST machines are functioning at all times.
- Ensuring that the ATM’s are loaded with the latest software.
- Arranging Technicians to services ATM’s regularly.
- Ensuring that the ATM site is clean and clear for clients to use.
- General Administration
Nedbank – Alberton 01/02/2007 – 31/10/2010
- Receiving cash and cheque deposits and payments from clients.
- Making cash withdrawals via cards or cheques.
- Handling bulk treasury from large corporates.
- Issuing banks own cheques.
- Balancing cash and cheque amount at the end of each day by checking the audit rolls.
- Perform general administration duties.
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