Permanent - Receptionist/Admin - Ekurhuleni (East Rand) - South Africa

Generic Duties:

1. complying with and assisting the company in complying with all relevant legislation and Company Policies, including but not limited to:

1.1.           Occupational Health and Safety Act;

1.2.           Value Added Tax Act,

1. Compiling, updating and implementing policies and procedures relevant to your duties;
2. Continuously monitoring existing processes with the aim of improving and recommending improvements to those processes;
3. Maintaining and creating backups of all documents, information and data relevant to these responsibilities;
4. Taking instruction from your Line Manager;
5. Doing all things necessary to enable the Employee to substitute for another Employee and vice versa, for the persons stated above;
6. Reporting matters of importance or any problems encountered to your Line Manager as soon as reasonably possible;
7. Continuously working to a standard that enables other Employees to assist for short durations or take over the Employees duties permanently;

Specific Duties

1. Reception duties

1.1.           Answering switchboard timeously and Directing calls efficiently, directing visitors , taking messages, distributing messages and attending to incoming physical mail;

1.2.           Operating the Switchboard, fax machine, copier and computer;

1.3.           Typing, included but not limited to:

1.3.1.                Gauss meter readings;

1.3.2.                Typing packing lists for dispatch.

1.4.           Filing, included but not limited to:

1.4.1.                Sales Files and delivery notes;

1.4.2.                Filing rooms to be organized.

1.5.           Creating sales and quotation files daily;

1. Accounts Receivable Duties

2.1.           Recording, processing and filing customer credit applications and vendor forms;

2.2.           Following up on trade references and bank codes;

2.3.           Scanning customer delivery notes and filing them;

2.4.           Capturing delivery dates in delivery date database

1. Accounts Payable Duties

3.1.           Recording, processing and filing supplier credit applications and vendor forms;

1. Tax Duties

4.1.           Sourcing export documentation;

1. Ad Hoc Duties

5.1       Any other duties which may be need on a ad hoc basis which may relate   

              to any department within the company.

Reception and admin experience

General debtors/creditors knowledge

MS Office competency

Excellent communication skills, presentable

Working hours:  8.00am - 4.30pm Mon-Friday