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Address 1:
2 Arbroath Road, HQ Bedfordview, 2008, South Africa.
Address 2:
Romany House, Mellis Park, 2 Mellis road, Rivonia, 2128
Tel: (011) 970 3166

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Store Buyer-Welkom:

Job Number: 65396

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Job Listing
Store Buyer
Ms office Suite
Retail - Wholesale
Free State

MAIN JOB PURPOSE: To manage all aspects of the merchandise procurement function within the store for store operations

REPORTING TO: Regional General Manager / Store General Manager

Stock Management & Buying Controls:

Ensure that the store(s) have a full range of appropriate products to suit the needs of the consumer both retail and wholesale

Ensure that the store is well merchandised and according to rate of sale and that top 250 lines are in stock at all times & ticketed

Ensure Stock Card System & Supplier Cycle Sheets are well maintained and used with all Suppliers and all products. (Direct and UMS Suppliers)

Stock purchases or placing of order to be in-line with ROS (Rate of Sale)

Develop an efficient accurate system for monitoring all open purchase orders

Ensure all products have a P.I. label and at least one (1) Shelf Talker on every module

Ensure promotions are correctly merchandised and pricing in place, with correct P.I. label and all Promotional Products have a Shelf Talker;

Ends planners (Visible in GM’s Office) in accordance with Supplier activity, income collected and generically positioned

Top 20 suppliers’ performance & review meetings - to be scheduled monthly and forward planning to be completed in terms of activities/ promotion/ Ad hoc income and Cycle deals on products for the purpose of marketing the products on leaflet

Selling and income on ends to be negotiated, claims signed and income recorded on Income Statement - End Income recorded as other income

Purchases buying Ratio’s to be in line with Sales- Stockholding not to exceed 4.5 weeks

Management of stock returns and damages, make sure reps check returns before the conclusion of the purchase order

To manage supplier claims i.e. gondola ends, advertising, price claims

Daily floor walks with the floor manager/Operational Team / Floor supervisor and make sure previous day floor walks points have been completed such as cleanliness, pricing, displays, condoler displays, POS material

Responsible for achieving maximum sales to debtors

Submit lines timeously before promotion date

Give the correct nett costs on items by making sure rebates are correct and updated at all times

Signing-off all purchase orders and receipts on a daily basis

Ensuring Store stock levels maintained in-line with minimum stock levels and above in line with sales forecasts to ensure that stock depletion does not occur

To ensure best sales deals with Sales Representatives of Suppliers are negotiated

All returns to be monitored closely e.g. Expired stock, swell allowances and returns to suppliers for overstocks and damages Scheduling of meetings with sales representatives on regular basis to maintain relations with suppliers and achieve maximum return on rebates and transactions with suppliers

Top 200 lines Report to be completed weekly in order to track Costs, Selling, SOH and average Rate of Sale by product. Marketing

Build supplier relationship through interaction and dealings. - Identifying of lines for promotions & price setting in accordance with market pricing

Promotions to be loaded on the system before the promotion starts

Grow market share through interaction with customers, community, suppliers and trading partners

Look at the area demographics and LSM groups that you do direct marketing too. (Know your customers.)

Arranging of supplier activities on weekends e.g. Wet Demos

Daily Budgeting, Sales, Reports, and Targets:

Ensure that daily sales budget is monitored very closely and achieved

Daily floor walks and Actioning- set targets daily, weekly and monthly. Follow up daily and increase store standards

Monitor customer buying- buying card customers & customers “open to buy’s” in terms of available credit facilities. People Management

Ensure that all staff understands what is expected from them

Lead by example and Motivate staff daily

Comply with current basic conditions of employment

Practice goal setting in every area of the business and review monthly; - Ensure compliance to all HR policies and procedures

Train staff adequately in every area of the business

Measure Productivity:

Review staff structure monthly and monitor sales by staff member.

Finance Control:

Ensure accuracy of rebate & other income on monthly income statement

Ensure all payments are signed off by the appropriate personnel before making any payment. - Within “Limits of Authority”

GP's must be checked the same day as the GRV

All purchase orders to be signed by the supplier representatives

Ensuring that the Expenditure under your control is within the required expenditure as budgeted and or amended from time to time.

Systems and Procedures:

Comply with all systems and procedures

Monitor all sales below cost daily. Action accordingly

Daily Sales report to be checked and signed off with supporting documentation for day-end

Discount reports to be checked daily to check for any un-authorised transactions

All Refunds and Overrings to be checked and signed off with day-end reports. Stock Takes

Required to be involved in stock taking by ensuring the following activities are actioned: Stock count reviews, Managing teams and administration activities of the stock count with uploading results onto the system.

Perform stock take preparations; that stock takes are done in accordance with agreed CPA and Budgeted Cost

Perform accurate stock take

Variance reports to be scrutinized and actioned accordingly.

Additional Activities over an above normal Buyers Role:

Managing of Trading and Banner Growth Development

Participating and Managing of the Store Merchandising program at the store inline with the Store General Manager.

General Additional Requirements in fulfilling the above-mentioned position:

Management Control and additional responsibilities:

That the fulfillment of this role may require you to perform duties beyond the scope of this role defined in the above KPA’s

That you may be required to perform additional adhoc duties, which are inline with the business operation and required to ensure that these are in the interest of the Company

That you may be required to fulfill a position of relieving of a role for a period of time that may require of you to be additional to the nature of your current role.

To apply immediately for this position click here:

Matric and Relevant qualification

Retail Store Buyer experience


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