Permanent - Financial Administrator - Johannesburg - South Africa

We are seeking a detail-oriented and proactive Financial Admin Clerk to join our Head Office team. The successful candidate will play a key role in managing day-to-day financial administrative functions, including creditors, debtors, and general accounting support. This position requires strong attention to detail, excellent communication skills, and the ability to work both independently and collaboratively within a fast-paced environment.

Key Responsibilities

Creditors

• Capture supplier invoices and process operating expense invoices in Xero.
• Perform supplier reconciliations and maintain up-to-date supplier records in Dear and Xero.
• Liaise with suppliers regarding outstanding invoices, statements, delivery ETAs, and resolve any invoicing queries.
• Process foreign supplier invoices and credit notes.
• Obtain Proofs of Delivery (PODs) from suppliers and forward them to customers as required.

Debtors

• Prepare and process customer invoices, including foreign invoices.
• Allocate customer payments accurately in Dear.
• Open new customer accounts and update existing customer records in Dear.
• Handle and resolve invoicing queries promptly and professionally.

General Finance Support

• Assist with monthly reconciliations and reporting as required.
• Maintain high levels of accuracy and completeness in all financial data.
• Ensure adherence to company policies, accounting standards, and internal controls.

Key Requirements

Educational Qualifications:

• Matric / Grade 12 (essential).
• A tertiary financial qualification or studying toward one (advantageous).

Work Experience:

• Minimum of 3 years’ experience in an accounting or finance-related role.
• Experience with Dear Accounting and Xero Accounting systems (advantageous).
• Intermediate proficiency in Microsoft Excel.

Skills and Attributes:

• Proven track record in the accounting field.
• Exceptional attention to detail and a commitment to accuracy.
• Strong task orientation with the ability to prioritize effectively.
• Proactive and self-motivated — able to work independently with minimal supervision.
• A reliable team player with flexibility and strong business ethics.
• Excellent communication and interpersonal skills, both verbal and written.
• Professional telephone manner and customer service orientation.