Reporting to the Procurement Manager
Objective of this role:
Require a highly organised and detail-driven Procurement Assistant to join the Procurement team.
This position is suited to someone who is confident in managing international procurement processes, liaising with suppliers, coordinating with freight agents, and ensuring all import documentation is accurate and compliant with SARS regulations. The successful candidate will play a key role in supporting the procurement process from placing import orders, arranging freight and delivery, and receiving the goods into stock.
This is a great opportunity for someone with a solid administrative background and a proactive approach to contribute to an essential part of the supply chain.
Key Responsibilities:
- Purchasing & Order Processing:
- Raise and process purchase orders with suppliers
- Follow up on ETDs (Estimated Time of Departure) and keep internal schedules updated
- Maintain clear communication with suppliers regarding order status
- Import Documentation & Invoicing:
- Receive and review supplier invoices and packing lists
- Ensure documents are updated with correct descriptions for customs clearing
- Freight & Clearing Coordination:
- Manage communication with clearing agents and freight forwarders timeously
- Receive and interpret container reports for planning
- Provide accurate and prompt clearing instructions
- Assist in scheduling deliveries based on container movements
- Share packing lists and container details with the warehouse team
- Conduct GRVs (Goods Received Vouchers) and stock costing
- Ensure internal systems and schedules are updated with received goods
- Process import-related sales orders
- Track and support delivery of imported stock for internal use
- Maintain accurate and well-organised filing systems (digital and hard copy)
- Archive import records according to company requirements
- Ad hoc duties (including assisting with product development)
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