Permanent - Assistant Shipping Controller/PA - Tshwane (Pretoria) - South Africa

Key Responsibilities and Accountabilities

• Receipt of all orders
• Oversees orders
• Arranging for the actual shipping
• Invoicing
• Shipment control
• Incoming shipments _HFB, LFD etc. – paperwork
• Shipping queries
• All aspects of PA duties for Sales director
• Compiling Data books
• Compiling of Packing Lists and Labels
• Managing of client Portals
• Updating PDM
• Setting up of documents and manuals
• Dealing with international clients
• Managing orders and projects
• Job cards
• Invoices
• Packing list
• Export instructions
• Shipping tags
• Following up with the production department on the readiness status of current open jobs – Ensure completion by required deadlines
• Processing any updates / amendments to all export documentation
• Liaising with clients and shipping agents regarding queries, order completion and shipping arrangements
• Maintaining and filing all export documents

Qualification and Competency Requirements (These are Non-Negotiable)

• Secretarial Experience
• Computer literate
• Minimum 5 years’ experience in imports/exports administration and finance
• Excel / Word Proficient
• Pastel / Sage experience
• Supply chain experience
• Export / Import experience
• Project Management