FT Contract - HR Administrator - Ekurhuleni (East Rand) - South Africa

6 MONTH FIXED TERM CONTRACT

Job Purpose:

To provide an efficient administrative support service to the HR Department

Key Results Area:

General Administration:

• Adhere to departmental standards for manual and electronic filing systems on a weekly basis.
• Capture and distribute minutes of meetings to all team members within the allocated timeframe.
• Capture invoices as per organisational policy and follow up where necessary.
• Order flowers on the day of the request as per HR policy.
• Order stationery as requested

HR Administration:

• Update the recruitment progress report for fixed-term contract and permanent employees electronically
• Draft and obtain approval for employees fixed-term contract and permanent employment letters
• Draft fixed-term contract renewal or non-renewal letters before the termination of the contract.
• Draft and obtain approval for letters required based on change of status amendments.
• Ensure HR manuals for new employees are available
• Schedule and coordinate all background checks (i.e. criminal, ITC, qualification, ID verification, etc.) within 1 day of request and follow up where required

HR Team Support:

• Address general enquiries to customer satisfaction.
• Obtain filed information for HR colleagues on request
• Provide administrative support as requested by manager

Attention to Detail:

Accomplishes tasks: Checks to see that all steps in a process or procedure have been completed; checks work for errors or omissions before submission

Communication:

• Ensures understanding: Seeks input from audience; checks understanding; presents message in different ways to ensure understanding.
• Comprehends communication from others: Attends to messages from others; correctly interprets messages and responds appropriately

Contributing to Team Success:

• Informs others on team: Shares important, relevant information with team.
• Models commitment: Adheres to team’s expectations and guidelines; fulfils team responsibilities; demonstrates commitment to team

Customer Focus:

• Builds collaborative relationships: Builds rapport and cooperative relationships with customers.
• Takes actions to meet customer needs and concerns: Considers how actions or plans will affect customers; responds quickly to meet customer needs and resolve problems; avoids over commitments

Follow Up:

Communicates time frames: Builds due dates into assignments and task delegations; effectively communicates milestones and expected results

Managing Work:

• Prioritizes: Identifies more critical and less critical activities and assignments; adjusts priorities when appropriate.
• Schedules: Effectively allocates own time to complete work; coordinates with own and others’ schedules to avoid conflicts

Minimum Qualification:

Grade 12.

Administrative/HR Certificate will be an advantage

Minimum Experience:

At least 2 years administration experience in a similar environment