Reporting to: Accountant/Accounting Administrator
Key Responsibilities Logistics Import:
Assist with import and Export administration and coordination of stock shipments from China
Track and monitor shipments, containers, and delivery schedules
Ensure all shipping and customs documentation is accurate and properly filed
Ensure payments are processed within agreeable timeframes
Liaise with suppliers, freight forwarders, and clearing agents
Maintain records of import costs, duties and landed costs. Export/Cross Border • Liaise with customers on purchase orders and quotes.
Maintain costing templates to produce accurate reconciliation of Quote, Purchase order, Invoice and payment.
Prepare and manage export documentation, (Quotes, commercial invoices, packing lists Etc)
Coordination of stock management and distribution planning
Coordinate and book transport for cross-border deliveries and any inspection certificates required.
Liaise with clients, for payments and Transporters on ETA times
Track shipments and resolve any delays or issues.
Maintain accurate documentation and uploads to systems Local/Distribution
Coordination of stock management and distribution planning
Book and manage local transport and courier services
Schedule and track deliveries to customers
Work closely with warehouse to ensure accurate picking and dispatching
Monitor Deliveries performance and resolve delivery issues
Maintain accurate records of all documentation and delivery notes. Financial Administration
Assist with Creditors and Debtors administration
Debtors Invoicing / Statements / Credit control / Credit notes / Payment follow up
Creditors GRV / Recons / Payments
Reconcile and maintain general ledger entries
Cashbook capture and reconciliation General Administration
Perform day-to-day office administration duties, Purchasing office supplies.
Maintain filing systems and documentation.
Assist with internal reporting and spreadsheets
Support management with administrative tasks
Ensure accurate record keeping and data capturing
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