Job Purpose
A highly organised, detail-oriented and proactive Stock Manager / Stock Coordinator to oversee inventory administration, stock control, item registrations, procurement planning and stock replenishment.
The successful candidate must have strong administrative and advanced Excel skills, experience working with ERP systems, and a solid understanding of stock forecasting, procurement processes and inventory management.
Key Responsibilities
Stock Management & Inventory Control
- Monitor and maintain accurate stock levels across all product categories.
- Manage stock movements, transfers, adjustments and reconciliations.
- Identify slow-moving, obsolete and excess stock.
- Conduct regular stock counts and investigate discrepancies.
- Ensure accurate stock records across all relevant systems.
- Monitor minimum and maximum stock levels to prevent shortages and overstocking.
Item Registration & Master Data Management
- Register and maintain new stock items on ERP systems.
- Ensure accurate item descriptions, product codes, categories, pricing and supplier information.
- Maintain and update the stock master database.
- Identify and eliminate duplicate or incorrect item registrations.
- Ensure data integrity and consistency across systems.
Procurement & Stock Replenishment
- Monitor stock requirements and initiate replenishment requests.
- Assist with procurement planning based on demand, historical sales and stock forecasts.
- Prepare and track purchase orders.
- Liaise with suppliers regarding pricing, availability, lead times and deliveries.
- Monitor outstanding orders and follow up on delayed stock.
- Coordinate stock availability with Sales, Warehouse, Finance and Operations.
Stock Forecasting & Reporting
- Analyse historical stock usage and sales trends.
- Assist with demand forecasting and future stock requirements.
- Prepare weekly and monthly stock reports.
- Monitor stock turnover, stock availability and replenishment requirements.
- Identify potential stock shortages and recommend corrective action.
- Develop and maintain Excel-based stock control and forecasting reports.
ERP Systems & Administration
- Maintain accurate inventory records using ERP and operational systems.
- Work with systems such as QuickEasy, SOS Inventory and ServiceM8, or similar platforms.
- Ensure correct stock allocations and transaction processing.
- Reconcile stock information between systems where applicable.
- Maintain accurate documentation for purchasing, stock movements and supplier records.
- Support improvements to inventory processes and reporting systems.
To apply immediately for this position click here.